Item 4 - IBM Update — original pdf

Backup

Posting Language ..Title Authorize a contract for comprehensive management of Austin Energy’s IBM software portfolio for Austin Energy with CDW, LLC d/b/a Sirius Computer Solutions, LLC, CDW Government, for an initial term of three years with up to two one-year extension options, in an amount not to exceed $27,065,000. Funding: $2,656,500 is available in Austin Energy’s Operating Budget. ..Body Lead Department Financial Services Department. Client Department(s) Austin Energy. Fiscal Note Funding in the amount of $2,656,500 is available in the Fiscal Year 2024-2025 Operating Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: The Financial Services Department issued a Request for Proposals solicitation RFP 1100 TLG3002 for these goods and services. The solicitation was issued on April 29, 2024, and closed on June 4, 2024. Of the four offers received, the recommended contractor submitted the best evaluated responsive offer. A complete solicitation package, including a log of offers received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=140354 . MBE/WBE: This contract will be awarded in accordance with City Code Chapter 2-9B (Minority-Owned and Women- Owned Business Enterprise Procurement Program). For the goods and services required for this solicitation, there were insufficient subcontracting opportunities; therefore, no subcontracting goals were established, however, the subcontracting opportunities were identified. For More Information: Direct questions regarding this Recommendation for Council Action to the Financial Services Department – Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation. Council Committee, Boards and Commission Action: March 10, 2025 – To be reviewed by the Electric Utility Commission. Additional Backup Information: The contract is to provide Austin Energy with comprehensive management of its IBM software portfolio, including licenses, maintenance and support, software as a service, subscription services, and related professional services. IBM applications support Austin Energy operations in a variety of ways, including specific business operations as well as enterprise applications. An evaluation team with expertise in this area evaluated the offers and scored CDW, LLC d/b/a Sirius Item 4Computer Solutions, LLC, CDW Government as the best to provide these services based on Price, Support, Experience & Qualifications, Local Business Presence, and Small Business Presence. The recommended contractor is the current provider for these goods and services. Without a contract, Austin Energy could face failure of their application development platform and customer-facing websites, data integration, data governance, software testing, and asset management. Contract Details: Contract Term Initial Term Optional Extension 1 Optional Extension 2 Total Length of Term 3 years 1 year 1 year 5 years Contract Authorization $16,005,000 $5,530,000 $5,530,000 $27,065,000 Note: Contract Authorization amounts are based on the City’s estimated annual usage. Item 4