Item 4- RCA: Software and Maintenance — original pdf

Backup

..Body Posting Language ..Title Authorize a contract for asset management software and support for Austin Energy with PowerPlan, Inc., for a term of five years for a total contract amount not to exceed $9,000,000. Funding: $1,050,000 is available in Austin Energy’s Operating Budget. Funding for the remaining contract term is contingent upon available funding in future budgets. Lead Department Financial Services Department. Client Department(s) Austin Energy. Fiscal Note Funding in the amount of $1,050,000 is available in the Fiscal Year 2024-2025 Operating Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: Sole Source. MBE/WBE: Sole source contracts are exempt from the City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program); therefore, no subcontracting goals were established. For More Information: Direct questions regarding this Recommendation for Council Action to the Financial Services Department – Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Council Committee, Boards and Commission Action: February 10, 2025 – To be reviewed by the Electric Utility Commission. Additional Backup Information: This contract will provide Austin Energy with PowerPlan software licensing and support which is used for asset management and cost-recovery. PowerPlan is specifically designed to meet the needs of electric utilities and is critical to Austin Energy’s ability to financially manage its assets and provides valuable insights that allow Austin Energy to determine how compliance requirements impact the treatment of assets. PowerPlan, Inc. is the current and sole provider of PowerPlan software maintenance and support and retains exclusive rights to the proprietary source code for the application. Without this contract, Austin Energy would be exposed to compliance risk and unable to maximize financial performance.