Item 4- RCA: Professional Service Agreement — original pdf

Backup

..Body Posting Language ..Title Authorize negotiation and execution of an amendment to the professional services agreement for engineering services for the Austin Energy Staff Augmentation Engineering and Related Engineering Services for Electric System Engineering and Technical Services Rotation List with the following two firms (or other qualified responders): HDR Engineering, Inc. and Allegis Group Holdings, Inc. in the amount of $22,500,000 for a total contract amount not to exceed $70,875,000. Funding: -Funding is available in the Capital Budget of Austin Energy. Lead Department Financial Services Department. Managing Department Austin Energy. Amount and Source of Funding Funding is available in the Capital Budget of Austin Energy. Purchasing Language: Two contracts were awarded through a qualifications-based selection process. MBE / WBE: This amendment will be awarded in compliance with City Code 2-9B (Minority Owned and Women Owned Business Enterprise Procurement Program). Current participation to date is 3.85% MBE and 2.98% WBE. Prior Council Action: September 1, 2022 - Council approved an amendment to the professional services agreement with HDR Engineering, Inc. and Allegis Group Holdings, Inc. for the AE Staff Augmentation, Engineering and Related Engineering Services for Electric System Engineering and Technical Services Rotation List. June 10, 2021 - Council approved a professional services agreement with Allegis Group Holdings, Inc., for the AE Staff Augmentation, Engineering and Related Engineering Services for Electric System Engineering and Technical Services Rotation List. March 4, 2021 - Council approved a professional services agreement with HDR Engineering, Inc., and POWER Engineers, Inc. for the AE Staff Augmentation, Engineering and Related Engineering Services for Electric System Engineering and Technical Services Rotation List. For More Information: Direct questions regarding this Recommendation for Council Action to the Financial Services Department – Central Procurement at: FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Council Committee, Boards and Commission Action: November 18, 2024 – To be reviewed by the Electric Utility Commission. Additional Backup Information: The firms serve as professional consultants, providing technical consultation and advice for the Electric System Engineering and Technical Services group of Austin Energy. Services generally include producing turnkey project and construction drawing packages, as well as providing engineering, technical and drafting personnel to augment Austin Energy workspaces. The work products produced by this contract directly help Austin Energy safely deliver clean, affordable, and reliable energy to customers. These services include, but are not limited to, the following: • Transmission Design • Substation Design • Switchyard Design for Clean Energy Interconnects • Relay Design • Protection Design • Planning Analysis • Distribution Design • Equipment and Materials Analysis • Construction Materials Testing, Subsurface Utility Exploration, and Geotechnical Engineering Services • Civil Engineering • Land Surveying Services • Right-of-Way (ROW) Appraisal and Acquisition Services The utilization of this contract has been consistently heavy. Less than $4,000,000 out of the $48,375,000 contract authority is remaining. This Rotation List has executed an average of $1,000,000 per month of rotation list assignments over the past 12 months. Some projects require multiple phases with additional authorization for the firms to complete assignments. The current market has also created additional financial impact from a resourcing standpoint. This additional contracting authority is required to maintain consistent engineering services for Austin Energy’s projects over the next several years. Additional funding will allow Austin Energy to retain the same consultants, providing continuous coverage for long-term projects. A delay in approving this amendment will impact, continuous coverage delaying project schedules and hindering Austin Energy’s ability to complete projects on time.