Items 2-5- RCAs — original pdf

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Item 2 Posting Language ..Title Authorize execution of three contracts for transmission insulators and hardware with Techline Inc., KBS Electrical Distributors Inc., and Wesco Distribution, Inc.d/b/a Hi-Line Utility Supply Co, LLC, each for up to five years for total contract amounts not to exceed $63,500,000, divided among the contractors. [Note: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the goods required for this solicitation, there were no subcontracting opportunities, therefore, no subcontracting goals were established]. ..Body Lead Department Financial Services Department. Client Department(s) Austin Energy. Fiscal Note Funding in the amount of $2,116,667 is available in the Fiscal Year 2023-2024 Operating Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: The Financial Services Department issued an Invitation for Bids (IFB) 1100 BAS1000REBID for these goods. The solicitation was issued on November 20, 2023, and closed on December 19, 2023. Of the five offers received, the recommended contractors submitted the lowest responsive offers. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s website. This information can be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=139718 . For More Information: Direct questions regarding this Recommendation for Council Action to the Financial Services Department – Central Procurement at: FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation. Council Committee, Boards and Commission Action: June 10, 2024 - To be reviewed by the Electric Utility Commission. Additional Backup Information: This contract will provide a continuous supply of transmission and substation hardware, including insulators, clamps, wire, conduit, and connectors used to maintain Austin Energy’s electrical infrastructure and to ensure critical components are available for repairs and new installations. Without this contract, Austin Energy cannot adequately support the electrical infrastructure and complete critical repairs. KBS Electrical Distributors Inc. and Techline Inc. are current providers of these goods. Item 3 Posting Language ..Title Authorize negotiation and execution of a contract for enterprise risk management and risk management information systems with Riskonnect Inc., for up to five years for a total contract amount not to exceed $475,000. [Note: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority-Owned and Women- Owned Business Enterprise Procurement Program). For the goods and services required for this solicitation, there were insufficient subcontracting opportunities; therefore, no subcontracting goals were established]. ..Body Lead Department Financial Services Department. Client Department(s) Austin Energy. Fiscal Note Funding in the amount of $40,000 is available in the Fiscal Year 2023-2024 Operating Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: The Financial Services Department issued a Request for Proposals (RFP) 1100 SMB3020 for these services. The solicitation was issued on April 4, 2023, and closed on June 13, 2023. Of the nine offers received, the recommended contractor submitted the best evaluated responsive offer. A complete solicitation package, including a log of offers received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=138416 . For More Information: Direct questions regarding this Recommendation for Council Action to the Financial Services Department – Central Procurement at: FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation. Council Committee, Boards and Commission Action: June 10, 2024 – To be reviewed by the Electric Utility Commission. Additional Backup Information: The contract will provide Austin Energy (AE) with cloud-based enterprise risk management and risk management information systems to better manage and mitigate risks associated with contractor insurance to the AE organization. These systems, through an integrated platform, will automate the risk review process by consolidating data and identifying risk correlations, resulting in improved efficiency and business continuity when evaluating and identifying risks to the organization. These systems will also be used to track certificates of insurance and to assist with AE’s claims management efforts. An evaluation team with expertise in this area evaluated all offers and scored Riskonnect, Inc. as the best to provide these services based on price, service-disabled veteran business enterprise, local preference, functionality and relevance, and experience and support. Without this contract, AE will continue utilizing programs, such as Microsoft Word and Excel, to manually track insurance compliance, manage claims, and evaluate risks, leading to errors and decreased risk visibility. Item 4 Posting Language ..Title Authorize negotiation and execution of an amendment to a contract for continued purchase of A10 Networks products and services, including hardware replacement and software support, with Innovation Network Technologies Corporation d/b/a InNet to increase the amount by $1,600,000 and to extend the term by one year for a revised total contract amount not to exceed $2,293,000. [Note: This contract was reviewed for subcontracting opportunities in accordance with City Code Chapter 2- 9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the goods and services required for this contract, there were no subcontracting opportunities; therefore, no subcontracting goals were established]. ..Body Lead Department Financial Services Department. Client Department(s) Austin Energy. Purchasing Language: Contract Amendment. Fiscal Note Funding in the amount of $66,667 is available in the Fiscal Year 2023-2024 Operating Budget of Austin Energy. Funding in the amount of $1,533,333 is available in the Capital Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. Prior Council Action: September 14, 2023 – Council approved a contract for A10 Networks products and services, including maintenance, training, and support services with Innovation Network Technologies Corporation d/b/a InNet. For More Information: Direct questions regarding this Recommendation for Council Action to the Financial Services Department – Central Procurement at: FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Council Committee, Boards and Commission Action: June 10, 2024 – To be reviewed by the Electric Utility Commission. Additional Backup Information: The contract amendment will provide hardware replacement for the existing end-of-life A10 Networks products for load balancer hardware. Load balancer hardware distributes web application traffic to prevent application servers from becoming overwhelmed. A10 Networks hardware is utilized in all Austin Energy data centers providing load balancing for domain name services, web services, and data power in support of virtually all Austin Energy-hosted applications. Additional time and funding are needed to incorporate hardware replacement and associated maintenance costs that were planned but inadvertently omitted from the original request. Without this contract, Austin Energy would be unable to replace outdated hardware. Item 5 ..Title Posting Language Authorize negotiation and execution of all documents and instruments necessary or desirable to acquire a Permanent Electric Transmission and Distribution Easement, consisting of approximately 0.0840 acres (3,658 square feet), of land, generally located at 7008 South Interstate Highway 35, Austin, Texas 78745 from Ronald L. Sims and Donna M. Sims, in an amount not to exceed $106,838.08, including standard and customary closing costs and fees. ..De Lead Department Austin Energy Prior Council Action: Fiscal Note Funding in the amount of $106,838.08 is available in the Fiscal Year 2024-2025 Capital Budget of Austin Energy. For More Information: Amy Everhart, Director, Local Government Issues (512) 322-6087; Elaine Veselka, VP Electric Systems Engineering and Technical Services, (512) 322-6667; Tina Little, Manager, Public Involvement & Real Estate Services, (512) 322-6396. Council Committee, Boards and Commission Action: June 10, 2024- To be reviewed by the Electric Utility Commission. Additional Backup Information: Various structures along the existing circuits (Ckts) 926/927, 987 and 988, require relocation due to accommodate Texas Department of Transportation’s (TxDOT’s) expansion of interstate highway 35 (I35) as part of their I35 Capital Express program. TxDOT’s Capital Express – South Section project runs along I-35 from State Highway (SH) 71 down to SH-45. The current fair market value of the 7008 South Interstate Highway 35 tract, as determined by an independent, third-party appraiser, is $104,253.00. The amount of the City’s payment to the easement purchase prices plus closing costs not to exceed $106,838.08, including standard and customary closing costs and fees.