Approved Minutes — original pdf

Approved Minutes

ELECTRIC UTILITY COMMISSION SPECIAL CALLED MEETING MINUTES MONDAY, JULY 18, 2022 The Electric Utility Commission convened in a Special Called meeting on Monday, July 18, 2022, at 4815 Mueller Blvd in Austin, Texas. Chair Hopkins called the Electric Utility Commission Meeting to order at 6:05 p.m. Board Members/Commissioners in Attendance: Marty Hopkins, Chair; Marshall Bowen, Randy Chapman; Makenna Jonker; Cyrus Reed; Kay Trostle Board Members/Commissioners in Attendance Remotely: Dave Tuttle, Vice Chair; Cary Ferchill; Karen Hadden PUBLIC COMMUNICATION: GENERAL There were no speakers. APPROVAL OF MINUTES 1. Approve the minutes of the ELECTRIC UTILITY COMMISSION REGULAR MEETINGS on May 9, 2022 and June 13, 2022. The minutes from the meeting of 05/09/2022 were approved on Commissioner Trostle’s motion, Commissioner Chapman’s second on a 9-0 vote with Commissioner Funkhauser absent and one vacancy. The minutes from the meeting of 06/13/2022 were approved as amended on Commissioner Trostle’s motion, Commissioner Chapman’s second on a 9-0 vote with Commissioner Funkhauser absent and one vacancy. The amendments were: (Commissioner Jonker abstained from Item 7b.) STAFF BRIEFINGS 2. Staff briefing regarding an update on the Austin Energy Resiliency as a Service (RaaS) Program Development by Erika Bierschbach, Vice President of Market Operations & Resource Planning. The presentation was made by Erika Bierschbach, Vice President of Market Operations & Resource Planning. 1 DISCUSSION AND POSSIBLE ACTION ON RECOMMENDATIONS The motion to approve recommendations 3-9 and 11-16 was approved on Commissioner Ferchill’s motion, Commissioner Trostle’s second on a (9-0) vote with Commissioner Funkahuser absent and one vacancy. The motion to approve recommendation 10 was approved on Commissioner Reed’s motion, Commissioner Jonker’s second on a (7-0-1) vote with Commissioner Hadden abstaining, Commissioner Chapman off the dais, Commissioner Funkahuser absent and one vacancy. 3. Recommend approval to authorize negotiation and execution of a contract with Butler & Land Technologies, LLC to provide online substation battery monitoring systems, for a term of 5 years in an amount not to exceed $1,000,000. 4. Recommend approval to authorize an amendment to an existing contract with Mitsubishi Electric Power Products Inc D/B/A Mitsubishi Electric Power Products for continued gas- insulated switchgear and related services to increase the amount by $850,000, for a revised total contract amount not to exceed $7,650,000. 5. Recommend approval to authorize negotiation and execution of a contract with Techline Inc to provide remote streetlight monitoring, for a term of 5 years in an amount not to exceed $3,800,000. 6. Recommend approval to authorize negotiation and execution of a multi-term cooperative contract with SHI-GOVERNMENT SOLUTIONS INC, to provide Tableau business intelligence and analytics software, for up to three years for a total contract amount not to exceed $1,400,000. 7. Recommend approval to authorize negotiation and execution of a contract with Able Moving LLC D/B/A Able Machinery Movers LLC to provide relocation services of industrial electrical inventory, in an amount not to exceed $550,000. 8. Recommend approval to authorize negotiation and execution of a contract with Open Systems International, Inc. for the upgrade of Austin Energy’s Generation Management System, for a term of one year in an amount not to exceed $334,000. 9. Recommend approval to authorize negotiation and execution of a multi-term cooperative contract with Carahsoft Technology Corp to provide Salesforce subscription, software, maintenance, and support services for up to three years for a total contract amount not to exceed $1,224,000. 10. Recommend approval to authorize award of a contract with GC3 Specialty Chemicals Inc to provide 19% aqueous ammonia, for Sand Hill Energy Center, for a term of five years in an amount not to exceed $1,350,000. 11. Recommend approval to authorize negotiation and execution of a multi-term cooperative contract with Executive Information Systems LLC to provide business analytics software platform support and maintenance to for up to three years for a total contract amount not to exceed $280,000. 12. Recommend approval to authorize negotiation and execution of a multi-term cooperative contract with Insight Public Sector, to provide Information Technology infrastructure 2 management products and services, for up to three years for a total contract amount not to exceed $660,000. 13. Recommend approval to authorize award of a contract with KBS Electrical Distributors Inc, to provide station class surge arresters, for a term of five years in an amount not to exceed $1,136,000. 14. Recommend approval to authorize an amendment to a contract with GCA Services Group of MTN States, LP DBA GCA Services Group or ABM Industries Incorporated or ABM, for continued janitorial services, to increase the amount by $818,000 and to extend the term by one year, for a revised total contract amount not to exceed $4,972,932. 15. Recommend approval to authorize an amendment to a contract with Pritchard Industries Southwest, Inc., for continued janitorial services, to increase the amount by $377,000 and to extend the term by one year, for a revised total contract amount not to exceed $1,887,244. 16. Recommend approval to authorize negotiation and execution of 31 multi-term cooperative contracts for technology staff augmentation with Abacus Technical, LLC.; Addison Professional Financial Search, LLC d/b/a Addison Group, LLC or Addison Group; Allied Consultants, Inc; Athomtech, Inc.; Amer Technology Inc; Apex Inc.; Bansar Technology; C&T Information Technology Consulting Inc. (WBE); COGENT Infotech Corporation; Conquest Consulting LLC (MBE); Dynamic Computing Services Corporation; E - Consulting Inc.; EKHP Consulting LLC; Esolvit, Inc.; GB Tech, Inc.; GTS Government Solutions, Inc. d/b/a GTS Technology Solutions; HT Staffing, LLC; Infojini Inc.; Loblolly Consulting LLC; Luna Data Solutions, Inc. (WBE); National Human Resources Group, Inc.; Neos Consulting Group LLC (WBE); Nipun Systems Inc.; Rapisource LLC; Rhyan Technology Services LLC (MBE); Sistema Technologies, Inc.; Soal Technologies, LLC. (MBE); SourcePulse, LLC; Steck Systems, Inc.; TEKsystems; TEXAS GovLink, Inc. (MBE); each for up to three years, in an amount not to exceed $65,500,000 divided among the contractors. DISCUSSION AND POSSIBLE ACTION ITEMS 17. Discussion and possible action on a recommendation from the Budget and Audit Workgroup regarding briefings to the EUC by certain rate review participants. The motion that Austin Energy direct the rate filing administrator to file a letter on behalf of the Electric Utility Commission to invite all rate review participants who have actually participated in the hearing with representatives and chose to file closing briefs, to give a 5-minute presentation of their closing briefs, to include Solar and Storage Coalition, 2WR, Paul Robbins, HURF, Data Foundry, NXP, TIES, Sierra Club/Public Citizen/Solar United Neighbors, the Independent Consumer Advocate, and Austin Energy, to give a 10-minute presentation at the September 12th EUC meeting, was made on Commissioner Trostle’s motion and Commissioner Chapman’s second on a (8-0) vote with Commissioner Hadden off the dais, Commissioner Funkahuser absent and one vacancy. 3 WORKING GROUP/COMMITTEE UPDATES 18. Update from the Budget & Audit Working Group An update was given by Commissioner Reed of the Budget & Audit Working Group, that a list of the 10 budget questions for Austin Energy had been developed. They requested either the answers be worked into the AE budget presentation at the August 8th EUC meeting or provide written answers in advance of that meeting. FUTURE AGENDA ITEMS ADJOURNMENT Chair Hopkins adjourned the meeting at 7:31 p.m. without objection. The minutes were approved at the August 8, 2022 meeting were approved on Commissioner Ferchill’s motion, Commissioner Jonker’s second on a 7-0 vote with Commissioner Hadden off the dais, Commissioners Bowen and Funkahuser absent and one vacancy. 4