Items 2-9 Draft RCAs — original pdf

Backup

Posting Language ..Title Conduct a public hearing and consider proposed rate and fee changes for Austin Energy as part of the Fiscal Year 2022-2023 proposed budget. Item 2 ..De Lead Department Austin Energy Fiscal Note This item has no fiscal impact. Prior Council Action: August 2, 2022- Austin Energy public hearing was set. For More Information: Amy Everhart, Director, Local Governmental Relations, 512-322-6087; John Davis, Director, AE Finance, 512-505-3724 Council Committee, Boards and Commission Action: August 8, 2022- To be reviewed by the Electric Utility Commission. Additional Backup Information: This action requests City Council to conduct a public hearing to receive public comments and consider the proposed changes to rates and fees included in Austin Energy’s Fiscal Year 2022-2023 proposed budget. Council is scheduled to adopt the City Budget on August 17, 18, and 19, 2022. The City Code in Section 15-9-3 specifically requires a public hearing prior to the City Council approving any changes in electric, water, wastewater, and garbage collection rates. ..Strategic Outcome(s) Strategic Outcome(s): Government That Works for All. Item 3 Posting Language ..Title Authorize an amendment to a contract with Altec Industrial Inc. to provide customized utility vehicles, to increase the amount by $3,000,000 for a revised total contract amount not to exceed $33,500,000. (Note: This contract was awarded in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this contract, there were no subcontracting opportunities; therefore, no subcontracting goals were established). ..Body Lead Department Financial Services Department. Client Department(s) Austin Energy. Purchasing Language: Contract Amendment. Fiscal Note Funding is available in the Fiscal Year 2021-2022 Operating Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. Prior Council Action: August 3, 2017 – Council approved the original contract, item 47, on an 11-0 vote. September 17, 2020 - Council approved an amendment, item 43, on an 11-0 vote. For More Information: Inquiries should be directed to Melita Harden, at 512-322-6149 or Melita.Harden@austintexas.gov. Council Committee, Boards and Commission Action: August 8, 2022 – To be reviewed by the Electric Utility Commission. Additional Backup Information: The proposed amendment will provide additional funding required for the continued lease payments on Phases I and II of the customized utility vehicles currently in use by Austin Energy. The extension of these phases is required due to production shortages and delays in delivery of additional utility vehicles, caused by the pandemic. The current contract, built to electric utility specifications, is composed of six delivery phases, with each phase representing a separate five-year term. The contract is for the lease and maintenance of customized utility vehicles equipped with aerial mounted devices used by Austin Energy field crews to support infrastructure, maintenance, and construction projects at various worksites within the Austin Energy service area. The vehicles will be delivered in multiple phases based on availability, equipment life, and Austin Energy requirements.  ..Strategic Outcome(s) Strategic Outcome(s): Government that Works for All. . Item 4 Posting Language ..Title Authorize negotiation and execution of a multi-term contract with Enertech Resources LLC to provide moonlight towers maintenance, inspection, restoration, and repair for up to five years for a total contract amount not to exceed $5,500,000. (Note: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program and subcontractor goals were applied to the solicitation. The subcontracting goals were exceeded, and the resulting contract will include 8.73% MBE/WBE combined participation). ..Body Lead Department Financial Services Department. Client Department(s) Austin Energy. Fiscal Note Funding in the amount of $91,667 is available in the Fiscal Year 2021-2022 Operating Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: The Financial Services Department issued a Request for Proposals (RFP) 1100 DCM3006 for these services. The solicitation was issued on April 18, 2022 and closed on May 26, 2022. Of the two offers received, the recommended contractor submitted the only responsive offer. A complete solicitation package, including a log of offers received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. For More Information: Respondents to this solicitation, and their representatives, shall continue to direct inquiries to the solicitation’s Authorized Contact Persons: Diana McIntosh, at 512-974-2034 or Diana.McIntosh@austintexas.gov or Liz Lock, at 512-322-6251 or Liz.Lock@austintexas.gov. Council Committee, Boards and Commission Action: August 8, 2022 - To be reviewed by the Electric Utility Commission. Additional Backup Information: The contract will provide maintenance, inspection, restoration, repair, and possible disassembly/assembly of moonlight towers. The 17 towers were erected in 1893 as a unique area lighting system for the City of Austin. The moonlight towers have been designated as both Texas and Austin Historic Landmarks. A complete restoration project of the moonlight towers began in 1995. An evaluation team with expertise in this area evaluated the offers and scored Enertech Resources LLC as the best to provide these services based on solution and program proposed, prior experience, equipment and facilities, price, service-disabled veteran business enterprise, and local preference. Contract Detail: Contract Term Initial Term Length of Term 2 yrs. Contract Authorization $2,200,000 Optional Extension 1 Optional Extension 2 Optional Extension 3 TOTAL 1 yr. 1 yr. 1 yr. 5 yrs. $1,100,000 $1,100,000 $1,100,000 $5,500,000 Note: Contract Authorization amounts are based on the City’s estimated annual usage. ..Strategic Outcome(s) Strategic Outcome(s): Government that Works for All. Item 5 Posting Language ..Title Authorize negotiation and execution of a contract with Primoris T&D Services, LLC for substation maintenance, for a term of five years in an amount not to exceed $10,000,000. (Note: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established). ..Body Lead Department Financial Services Department. Client Department(s) Austin Energy. Fiscal Note Funding in the amount of $166,667 is available in the Fiscal Year 2021-2022 Operating Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: The Financial Services Department issued a Request for Proposals (RFP) 1100 DCM3005 for these services. The solicitation was issued on February 21, 2022 and closed on March 29, 2022. Of the three offers received, the recommended contractor submitted the best evaluated responsive offer. A complete solicitation package, including a log of offers received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents . For More Information: Respondents to this solicitation, and their representatives, shall continue to direct inquiries to the solicitation’s Authorized Contact Person: Diana McIntosh, at 512-978-1527 or Diana.McIntosh@austintexas.gov. Council Committee, Boards and Commission Action: August 8, 2022 - To be reviewed by the Energy Utility Commission. Additional Backup Information: The contract will provide specialized maintenance and repair services at Austin Energy substations including the testing and inspection of the transformers, maintenance of the generator breakers, removal of switchgears, and maintenance of circuit breakers. The contractor will provide onsite coordination with Austin Energy personnel for site access, transportation, work area space, utilities, and material storage. Austin Energy owns, develops, and maintains more than 74 substations throughout its service area and surrounding counties. An evaluation team with expertise in this area evaluated the offers and scored Primoris T&D Services LLC as the best to provide these services based on price, service-disabled veteran business presence, local preference, program, and demonstrated applicable experience. ..Strategic Outcome(s) Strategic Outcome(s): Government that Works for All. Item 6 Posting Language ..Title Authorize award and execution of a construction contract with Muniz Concrete & Contracting, Inc., for the Justin Lane Demolition and Site Preparation project in the amount of $ 1,658,248 plus a $ 165,825 contingency, for a total contract amount not to exceed $ 1,824,073. [Note: This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 24.66% MBE and 1.80% WBE participation] ..Body Lead Department Financial Services Department Managing Department Austin Energy Fiscal Note Funding is available in Operating Budget of Austin Energy. Purchasing Language: Lowest responsive bid of three bids received through a competitive Invitation for Bids solicitation. For More Information: Respondents to this solicitation, and their representatives, shall direct enquiries to Rolando Fernandez, 512- 974-7749, Garrett Cox, 512-974-9423, or the Project Manager, Bhasker Reddi, P.E., 512-972-9546. Council Committee, Boards and Commission Action: August 8, 2022- To be reviewed by the Electric Utility Commission. Additional Backup Information: The Justin Lane site (5.602 acres) has been earmarked for relocation and subsequent demolition of the existing old, dilapidated structures and eventual development. The offices have been relocated along with the warehouse inventory. The project consists of the demolition of the entire site with ten buildings including foundation, and includes installation and maintenance of erosion control measures, demolition of pavement and all electrical conduits and panels, power poles and overhead wiring, demolition of underground structures and site preparation which includes decompaction of subgrade, addition of fill and top soil, site drainage and rough grading using excavated native fill material and imported fill, seeding, fertilizing, watering for dust control and vegetation. Due to potential for unknown subsurface conditions, a 10% contingency in funding has been included to allow for the expeditious processing of any change orders. A contingency is an additional amount of money added to the construction budget to cover any unforeseen construction costs associated with the project. By authorizing the additional contingency funding, Council is authorizing any change orders within the contingency amount. There will be no impact to the public. This is a completely fenced in AE warehouse/property, strictly for the use of AE maintenance crews. The public is not allowed on this property. The existing structures on the property are dilapidated (unfit for use) and have been condemned. All the personnel have been relocated to other AE facilities. The property has been earmarked for demolition. All the proposed demolition work will take place within the fenced-in property. This property is earmarked for redevelopment. City Council has already selected a private developer and Economic Development Dept. is currently negotiating with the developer on the requirements. If Council fails to take action, the City will lose the economic, social and community benefits the resulting development will provide, including a significant number of affordable housing units, new parkland, and commercial development. The contract allows 150 calendar days for completion of this project. This project is located within zip code 78757 (District # 7) Muniz Concrete & Contracting, Inc., is located in Austin, Texas. ..Strategic Outcome(s) Strategic Outcome(s): Economic Development, Government That Works for All. Item 7 Posting Language ..Title Approve a resolution authorizing the filing of eminent domain proceedings and payment to acquire the property interest needed for the IH-35 Capital Express Structure Relocation, North project for the public use of providing reliable, safe electricity service, which requires acquisition of real property rights consisting of one Temporary Construction Easement consisting of approximately 0.0640 of an acre (2,786 square feet) of land, in the John Applegait survey number 58, Abstract 29 and being a portion of Lot 1, Block A, Aaron Rents Subdivision No. 2 a Subdivision of Record in Book 100, Pages 23-24, Plat Records of Travis County, Texas, said Lot 1 conveyed to German Nagobich, as Trustee of the Nagobich Family Revocable Trust by Special Warranty Deed, as recorded in Document No. 2007069276, Official Public Records, Travis County, Texas, said easement to be used for the Austin Energy IH-35 Capital Express Structure Relocation, North project, currently appraised at $2,299 subject to an increase in value based on updated appraisals or a Special Commissioner’s award. The owner of the needed property is the Nagobich Family Revocable Trust. The property is located at 9913 N-IH 35, Austin, Texas 78753. The general route of the project is along IH-35 between Rundberg Lane and Braker Lane. (City of Austin Council District 4). ..De Lead Department Austin Energy. Fiscal Note Funding is available in the Capital Budget of Austin Energy. Prior Council Action: For More Information: Amy Everhart, Director, Local Government Issues (512) 322-6087; Thomas Pierpoint, VP Electric Service Delivery, (512) 972-9507; Pamela England, Manager, Public Involvement & Real Estate Services, (512) 322- 6442. Council Committee, Boards and Commission Action: To be reviewed by the Electric Utility Commission on August 8, 2022. Additional Backup Information: Existing structures CKT 934-3 and 934-4, west of Fiskville substation, require relocation to accommodate Texas Department of Transportation’s (TxDOT’s) expansion of interstate highway 35 (I35) as part of their I35 Capital Express project. This segment is one of three (3) separate projects to support TxDOT’s Capital Express project. This property is for the North portion of the project, the project limits are US 290 E to SH 45 N. The current fair market value of the 9913 N-IH 35 tract, as determined by an independent, third-party appraiser is $2,299. The City attempted to purchase the needed property for this amount and negotiations have come to an impasse. The Law Department requests authorization to file an action in eminent domain on behalf of the City, and to authorize the City to pay for the property interest in an amount determined by the appraisal, updated appraisal(s), or a Special Commissioners’ award. ..Strategic Outcome(s) Strategic Outcome(s): Government that Works for All. Item 8 Posting Language ..Title Authorize negotiation and execution of an amendment to the professional services agreement with the following two staff recommended firms (or other qualified responders) for Request for Qualifications Solicitation No. CLMP312: HDR Engineering, Inc. and Allegis Group Holdings, Inc., for engineering services for the AE Staff Augmentation, Engineering and Related Engineering Services for Electric System Engineering and Technical Services Rotation List in the amount of $22,500,000, for a total contract amount not to exceed $48,375,000. [Note: This amendment will be awarded in compliance with City Code 2-9B (Minority Owned and Women Owned Business Enterprise Procurement Program). Current participation to date for HDR Engineering, Inc. is 22.51% MBE and 21.60% WBE. Current participation to date for Allegis Group Holdings, Inc. is 74.67% MBE and 9.60% WBE.]. ..Body Lead Department Financial Services Department Managing Department Capital Contracting. Fiscal Note Funding is available in the Fiscal Year 2021-2022 Capital and Operating Budgets of Austin Energy. Additional funding has been submitted in the Fiscal Year 2022-2023 Capital and Operating Budgets. Purchasing Language: Two contracts were awarded through a qualifications-based selection process. Prior Council Action: June 10, 2021 – Council approved a professional services agreement with Allegis Group Holdings, Inc. for the AE Staff Augmentation, Engineering and Related Engineering Services for Electric System Engineering and Technical Services Rotation List in the total amount of $25,875,000. March 4, 2021 – Council approved a professional services agreement with HDR Engineering, Inc. and POWER Engineers, Inc. for the AE Staff Augmentation, Engineering and Related Engineering Services for Electric System Engineering and Technical Services Rotation List in the total amount of $25,875,000. For More Information: Inquiries shall be directed to Rolando Fernandez, 512-974-7749 or Rick Wilson, 512-974-7261. Council Committee, Boards and Commission Action: To be reviewed by the Electric Utility Commission on August 8, 2022. Additional Backup Information: As a standard business practice, the City routinely engages the services of professional engineering firms to perform analysis, design and support services associated with construction or improvement of City capital assets. Rotation List contracting allows the City to always have a group of qualified consultants available to perform a specific type of recurring work in a timely manner to meet the project and operational needs of the City. On March 4, 2021, Council approved the negotiation and execution of a professional services agreement with HDR Engineering, Inc. and POWER Engineers, Inc. Negotiations with POWER Engineers, Inc.; however, failed to result in an agreement. In accordance with Government Code 2254, the City formally ended negotiations with POWER Engineers, Inc. and, upon Council approval on June 10, 2021, the City negotiated an agreement with the next most qualified firm, Allegis Group Holdings, Inc. The firms serve as professional consultants, providing technical consultation and advice for the Electric System Engineering and Technical Services group of Austin Energy. Services generally include producing turnkey project and construction drawing packages, as well as providing engineering, technical and drafting personnel to augment Austin Energy workspaces. The services include, but are not limited to, the following: · Transmission Design · Substation Design · Relay Design · Protection Design · Planning Analysis · Distribution Design · Equipment and Materials Analysis · Construction Materials Testing, Subsurface Utility Exploration and Geotechnical Engineering Services · Civil Engineering · Land Surveying Services · Right-of-Way (ROW) Appraisal and Acquisition Services This Rotation List has executed an average of $1,000,000 per month of authorizations over the past 12 months for specific projects and staff augmentation resources. Some of the projects require multiple phases that will require additional authorization for the firms to complete the projects. Also, due to the current market, the firms have spent a tremendous amount of time getting the staff augmentation resources into place. Additional authorization is needed to continue with the staff resources that are now in place. This amendment has been approved by the City’s Change Control Committee. The Change Control Committee was established to comply with Council Resolution No. 20120126-048, which required the establishment of consistent criteria and process to evaluate contractual changes for all contracts administered by the Financial Services - Capital Contracting. The Change Control Committee is comprised of management-level subject matter experts. RECOMMENDED FIRMS: HDR Engineering, Inc. is located in Austin, Texas. Allegis Group Holdings, Inc. is located in Hanover, Maryland. ..Strategic Outcome(s) Strategic Outcome(s): Safety, Government that Works for All. Item 9 Posting Language ..Title Authorize an amendment to a cooperative contract with CDW LLC d/b/a Sirius Computer Solutions Inc. for continued Palo Alto Network products and services including maintenance and support, to increase the amount by $1,814,950, for a revised total contract amount not to exceed $7,814,950. (Note: This contract is exempt from the City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program; therefore, no subcontracting goals were established). ..Body Lead Department Financial Services Department. Client Department(s) Austin Energy. Purchasing Language: Contract Amendment. Fiscal Note Funding in the amount of $1,581,300 is available in the Fiscal Year 2021-2022 Operating Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. Prior Council Action: July 29, 2021 – Council ratified the original contract, item 75, on an 11-0 vote. For More Information: Inquiries should be directed to Michelle Rocha, at 512-974-2261 or michelle.rocha@austintexas.gov. Council Committee, Boards and Commission Action: August 8, 2022 – To be reviewed by the Electric Utility Commission. Additional Backup Information: The contract is for additional products and services in support of Palo Alto Network hardware and software. The Palo Alto Network helps secure Austin Energy (AE) from known and unknown cyber threats across the network, cloud, and endpoints, especially the risks associated with a hybrid workforce. The integration of the products into the Austin Energy architecture is part of an enterprise strategy to continuously improve cybersecurity and better protect the AE network from breaches. The contract has facilitated the purchase of new product and allowed for the consolidation of Palo Alto Network solutions, including technical support services. Austin Energy’s need for Palo Alto Network hardware and software was greater than anticipated due to prolonged teleworking needs during the height of the COVID-19 pandemic and the move to AE Headquarters at Mueller. Hybrid workforces are particularly vulnerable to cyber threats due to higher use of collaboration tools, video, Webex, Zoom and Teams. As a result, additional funding is necessary to complete ongoing projects and services. The State of Texas Department of Information Resources cooperative establishes competitively bid contracts that can be utilized by the State and other government agencies through a cooperative agreement. Cooperative agreements save taxpayer dollars by leveraging Texas’s volume-buying power to drive down costs on hundreds of contracts through a streamlined cooperative purchasing program.  ..Strategic Outcome(s) Strategic Outcome(s): Government that Works for All.