Approved Minutes — original pdf

Approved Minutes

ELECTRIC UTILITY COMMISSION MEETING MINUTES Monday, March 21, 2022 The Electric Utility Commission convened a hybrid meeting on Monday, March 21, 2022 in accordance with social distancing protocols necessitated by the COVID 19 pandemic. Commissioners in Attendance (In-person): Marty Hopkins, Chair (District 4); Cyrus Reed (District 9) Commissioners in Attendance (Virtual): Dave Tuttle, Vice Chair (District 10); Cary Ferchill (Mayor); Makenna Jonker (District 1); Karen Hadden (District 5); Kay Trostle (District 8) Commissioners Absent: Erik Funkhauser (District 2), Joli Cardenas (District 3), Marshall Bowen (District 6), Randy Chapman (District 7) CALL TO ORDER – Chair Hopkins called the meeting to order at 6:08 p.m. CITIZEN COMMUNICATION: None APPROVAL OF MINUTES 1. Approve minutes of the November 8, 2021 and February 14, 2022 Regular Meetings of the Electric Utility Commission. The minutes for the November 8, 2021 and February 14, 2022, Regular Meetings of the Electric Utility Commission Meeting were approved on a 7-0 vote with Commissioners Bowen, Cardenas, Chapman and Funkhauser absent. NEW BUSINESS – CONSENT ( ) = Target Council Meeting Date; [ ] = RCA Type 2. (3/24) [Purchasing – Multi-Departmental; AE's requested authorization is $95,000.] Authorize an amendment to a contract with L.J. Power, Inc. d/b/a L.J. Power Generators for continued generator maintenance, purchase, and repair services, to increase the amount by $1,105,000, for a revised total contract amount not to exceed $3,084,000. Motion (Trostle) to recommend approval; seconded (Jonker); passed on a vote of 7-0, with Commissioners Bowen, Cardenas, Chapman and Funkhauser absent. Motion (Trostle) to recommend approval; seconded (Jonker); passed on a vote of 7-0, with Commissioners Bowen, Cardenas, Chapman and Funkhauser absent. 3. (3/24) [Purchasing – Multi-Departmental; AE’s portion approximately $258K] Authorize an amendment to a contract with Assurance Software Inc. d/b/a Castellan Solutions Inc. or Castellan Solutions for continued disaster planning and disruption prevention software and services, to increase the amount by $9,200,000 and to extend the term by five years, for a revised total contract amount not to exceed $9,496,000. Motion (Trostle) to recommend approval; seconded (Jonker); passed on a vote of 7-0, with Commissioners Bowen, Cardenas, Chapman and Funkhauser absent. 4. (4/7) [Purchasing] Authorize an amendment to a contract with Brace Integrated Services Inc. for continued insulation and heat trace services, to increase the amount by $2,751,000 for a revised total contract amount not to exceed $8,253,000. Page 1 of 4      Motion (Trostle) to recommend approval; seconded (Jonker); passed on a vote of 7-0, with Commissioners Bowen, Cardenas, Chapman and Funkhauser absent. 5. (4/7) [Austin Energy] (T2) Approve a resolution authorizing the filing of eminent domain proceedings for the acquisition of real property rights consisting of a Temporary Construction Easement containing approximately 1,606 square feet of land, being a part of Lot A-3, a Resubdivision of Lot A-1 of the Resubdivision of Lot A, Tempo North, a subdivision, according to the plat recorded in Volume 18, Page 83, in Travis County, Texas, and being a portion of the property located at 7543 N. Lamar Blvd., Austin, Texas, for the public purpose of improving the safety and reliability of Austin Energy Transmission Circuit 811 located along the east side of North Lamar from HW183 to the McNeil Substation. Motion (Trostle) to recommend approval; seconded (Jonker); passed on a vote of 7-0, with Commissioners Bowen, Cardenas, Chapman and Funkhauser absent. 6. (4/7) [Austin Energy] (T3) Approve a resolution authorizing the filing of eminent domain proceedings for the acquisition of real property rights consisting of a Temporary Construction Easement containing approximately 4,016 square feet of land, being a part of Lot A-2, a Resubdivision of Lot A-1 of the Resubdivision of Lot A, Tempo North, a subdivision, according to the plat recorded in Volume 17, Page 15, in Travis County, Texas, and being a portion of the property located at 7545 N. Lamar Blvd., Austin, Texas, for the public purpose of improving the safety and reliability of Austin Energy Transmission Circuit 811 located along the east side of North Lamar from HW183 to the McNeil Substation. Motion (Trostle) to recommend approval; seconded (Jonker); passed on a vote of 7-0, with Commissioners Bowen, Cardenas, Chapman and Funkhauser absent. 7. (4/7) [Austin Energy] (T17) Approve a resolution authorizing the filing of eminent domain proceedings for the acquisition of real property rights consisting of an Electric Transmission and Distribution Easement containing approximately 1,360 square feet of land, being a portion of Lot 1, Santerre Industrial Park, according to the plat recorded in Volume 78, Page 322, in Travis County, Texas, and being a portion of the property located at 8225 N. Lamar Blvd., Austin, Texas, for the public purpose of improving the safety and reliability of Austin Energy Transmission Circuit 811 located along the east side of North Lamar from HW183 to the McNeil Substation. Motion (Trostle) to recommend approval; seconded (Jonker); passed on a vote of 7-0, with Commissioners Bowen, Cardenas, Chapman and Funkhauser absent. 8. (4/7) [Austin Energy] (T89) Approve a resolution authorizing the filing of eminent domain proceedings for the acquisition of real property rights consisting of a Temporary Construction Easement containing approximately 1,760 square feet of land, being a part of Lots 4 and 5, Block A, Mockingbird Hill, Section 1, a subdivision, according to the plat recorded in Volume 5, Page 159, in Travis County, Texas, and being a portion of the property located at 10805 N. Lamar Blvd., Austin, Texas, for the public purpose of improving the safety and reliability of Austin Energy Transmission Circuit 811 located along the east side of North Lamar from HW183 to the McNeil Substation. Motion (Trostle) to recommend approval; seconded (Jonker); passed on a vote of 7-0, with Commissioners Bowen, Cardenas, Chapman and Funkhauser absent. 9. (4/7) [Purchasing] Authorize negotiation and execution of four contracts for inspection and non- destructive testing services with Intertek USA, Inc. d/b/a Intertek AIM, Raba Kistner, Inc., Page 2 of 4      Structural Integrity Associates Inc., and Braun Intertec Corporation, each for a term of five years for total contract amounts not to exceed $2,400,000 divided by the contractors. Motion (Trostle) to recommend approval; seconded (Jonker); passed on a vote of 7-0, with Commissioners Bowen, Cardenas, Chapman and Funkhauser absent. 10. (4/7) [Austin Energy] Approve issuance of a capacity-based incentive to Longhorn Village for the installation of solar electric systems on their facility located at 501 N Quinlan Park Road, Unit 1, Austin, TX 78732, in an amount not to exceed $212,640. Motion (Trostle) to recommend approval; seconded (Jonker); passed on a vote of 7-0, with Commissioners Bowen, Cardenas, Chapman and Funkhauser absent. 11. (4/7) [Austin Energy] Approve issuance of a capacity-based incentive to Austin Presbyterian Theological Seminary for the installation of solar electric systems on their facility located at 106 E. 27th Street, Austin, TX 78712 , in the amount not to exceed $145,920. Motion (Trostle) to recommend approval; seconded (Jonker); passed on a vote of 7-0, with Commissioners Bowen, Cardenas, Chapman and Funkhauser absent. 12. (4/7) [Austin Energy] Approve issuance of a capacity-based incentive to Texas Facilities Commission for the installation of solar electric systems on their facility located at 6506 Bolm Road, Unit B, Austin, TX 78721, in an amount not to exceed $75,360. Motion (Trostle) to recommend approval; seconded (Jonker); passed on a vote of 7-0, with Commissioners Bowen, Cardenas, Chapman and Funkhauser absent. 13. (4/7) [Austin Energy] Approve issuance of a capacity-based incentive to Saint Stephens Episcopal School for the installation of solar electric systems on their facility located at 6500 St. Stephens Drive, Austin, TX 78746, in an amount not to exceed $481,928. Motion (Reed) to recommend approval; seconded (Tuttle); passed on a vote of 7-0, with Commissioners Bowen, Cardenas, Chapman and Funkhauser absent. 14. (4/7) [Purchasing] Authorize negotiation and execution of a contract with John Bruce Coffman D/B/A John B Coffman, LLC to provide independent consumer advocate services, in an amount not to exceed $200,000. Motion (Reed) to recommend approval; seconded (Tuttle); passed on a vote of 7-0, with Commissioners Bowen, Cardenas, Chapman and Funkhauser absent. 15. (4/7) [Purchasing] Authorize negotiation and execution of a contract with McGinnis Lochridge LLP D/B/A McGinnis Lochridge, to provide hearing examiner services, in an amount not to exceed $325,000. Motion (Reed) to recommend approval; seconded (Tuttle); passed on a vote of 7-0, with Commissioners Bowen, Cardenas, Chapman and Funkhauser absent. 16. (4/7) [Capital Contracting] Authorize negotiation and execution of a Job Order Assignment with Warden Construction Corporation, one of the City’s Facilities Improvement Job Order Contractors, for upgrades to the Jollyville Substation Unit Addition for a total amount not to exceed $625,000. Motion (Trostle) to recommend approval; seconded (Jonker); passed on a vote of 7-0, with Commissioners Bowen, Cardenas, Chapman and Funkhauser absent. Page 3 of 4      17. (4/21) [Purchasing] Authorize award of a contract with David-Tehoungue LTD Co, to provide steel reinforcing bar, for a single term of five years in an amount not to exceed $2,250,000.00. Motion (Trostle) to recommend approval; seconded (Jonker); passed on a vote of 7-0, with Commissioners Bowen, Cardenas, Chapman and Funkhauser absent. 18. (4/21) [Purchasing] Authorize negotiation and execution of a multi-term cooperative contract with TEQSYS, Inc., to provide Veritas-Netbackup products and services including maintenance, training, and support services, for up to five years for a total contract amount not to exceed $6,000,000. Motion (Trostle) to recommend approval; seconded (Jonker); passed on a vote of 7-0, with Commissioners Bowen, Cardenas, Chapman and Funkhauser absent. 19. (4/21) [Purchasing – Multi-Departmental; AE’s portion approximately $2.7M] Authorize negotiation and execution of three cooperative contracts with Cellco Partnership, T-Mobile USA Inc., and AT&T Mobility National Accounts LLC for wireless communication services and equipment, each for a term of five years for total contract amounts not to exceed $25,000,000 divided among the contractors. Motion (Trostle) to recommend approval; seconded (Jonker); passed on a vote of 7-0, with Commissioners Bowen, Cardenas, Chapman and Funkhauser absent. 20. 2022 Base Rate Review Process Briefing - provided by Rusty Maenius, Vice President of STAFF BRIEFINGS & REPORTS Finance DISCUSSION & POSSIBLE ACTION 21. Discussion and possible action regarding the 2022-2023 City of Austin Budget recommendations. – No action taken. EUC members will forward recommendations to be considered and voted upon at their April meeting. 22. Approve a representative and an alternate to serve on the Joint Sustainability Committee. – No action taken. The EUC will consider this item at their April meeting. ITEMS FROM COMMISSIONERS 23. Update from Fayette Power Plant Resource Plan Working Group. (Sponsors: Tuttle; Reed) - Commissioners discussed the recommendations and agreed to consider at the April meeting. OTHER BUSINESS 24. Report regarding City Council action on items previously reviewed by the EUC. 25. Future agenda items.  FY23 AE Budget Forecast  REACH Update  Officer Elections  Storage RFP update ADJOURNMENT   Chair Hopkins adjourned the meeting at 7:34 pm without objection. Page 4 of 4