Items 2-19 Draft RCAs — original pdf

Backup

Item 2 Posting Language ..Title Authorize an amendment to a contract with L.J. Power, Inc. d/b/a L.J. Power Generators for continued generator maintenance, purchase, and repair services, to increase the amount by $1,105,000, for a revised total contract amount not to exceed $3,084,000. (Note: This contract was reviewed for subcontracting opportunities in accordance with City Code Chapter 2- 9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods and services required for this contract, there were insufficient subcontracting opportunities and an insufficient number of certified M/WBEs; therefore, no subcontracting goals were established). ..Body Lead Department Financial Services Department. Client Department(s) Aviation, Building Services Department, Austin Energy, Austin Fire Dept., Austin Water, Fleet Mobility Services, Communication and Technology Management, Austin Public Library Dept., Austin Convention Center, Watershed Protection Department. Fiscal Note Funding in the amount of $1,105,000 is available in the Fiscal Year 2021-2022 Operating Budget of various City departments. Purchasing Language: Contract Amendment. Prior Council Action: August 18, 2016 – Council approved the original contract, item 56, on an 11-0 vote. For More Information: Inquiries should be directed to Sandy Wirtanen, at 512-974-7711 or sandy.wirtanen@austintexas.gov. Council Committee, Boards and Commission Action: Additional Backup Information: The contract provides inspection, maintenance, repair, and purchase of back-up generators for City facilities. The generators are inspected and have preventative maintenance performed quarterly and annually. More than 35 locations are covered under this contract. The services provided under the contract meet the National Fire Protection Association standard for emergency and standby power systems. In addition to preventative maintenance, the contract also provides routine and emergency repair services. In the event a generator is being serviced or repaired, and a need for a generator is identified, the contractor will provide a temporary replacement generator until the City’s unit is returned. The increased authorization will allow for the purchase of back-up generators to continue operations in the event of an emergency or disaster ensuring essential personnel have access to the City network and the essential function of all workspaces.  ..Strategic Outcome(s) Strategic Outcome(s): Government that Works for All. . Item 3 Posting Language ..Title Authorize an amendment to a contract with Assurance Software Inc. d/b/a Castellan Solutions Inc. or Castellan Solutions for continued disaster planning and disruption prevention software and services, to increase the amount by $9,200,000 and to extend the term by five years, for a revised total contract amount not to exceed $9,496,000. (Note: Sole source contracts are exempt from the City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program; therefore, no subcontracting goals were established). ..Body Lead Department Financial Services Department. Client Department(s) Various City Department. Purchasing Language: Contract Amendment. Fiscal Note Funding in the amount of $823,000 is available in the Fiscal Year 2021-2022 Operating Budget of Homeland Security and Emergency Management. Funding for the remaining contract term is contingent upon available funding in future budgets. Prior Council Action: June 6, 2019 – Council approved original contract, item 23, on an 8-1 vote with Mayor Adler off the dais and Council Member Harper-Madison absent. For More Information: Inquiries should be directed to Andrew Dillavou, at 512-978-1763 or Andrew.Dillavou@austintexas.gov. Council Committee, Boards and Commission Action: Additional Backup Information: The proposed amendment is for continued software and support services for disaster planning and prevention of disruption to City operations in times of crisis. The City must be prepared to ensure the continuing performance of critical government functions and service under all conditions, including emergencies that may disrupt normal operations. The Assurance software system is the current system of record for retaining information in emergency support of the City. Using the Assurance software system promotes compliance, decreases risks, and offers dashboards for management for insight into the City’s disaster planning programs. This proposed amendment will increase the number of licenses and managed services in support of proper citywide emergency planning. This will allow the City to leverage the existing application and continue to cultivate a system of record. Assurance Software Inc. is the sole producer of the Assurance software and is the attendant for support services. Assurance software products are designed, developed, sold, supported, and managed exclusively by Assurance Software, Inc. There are no resellers of the Assurance software and support services.  ..Strategic Outcome(s) Strategic Outcome(s): Government that Works for All. . Item 4 Posting Language ..Title Authorize an amendment to a contract with Brace Integrated Services Inc. for continued insulation and heat trace services, to increase the amount by $2,751,000 for a revised total contract amount not to exceed $8,253,000. (Note: This contract was reviewed for subcontracting opportunities in accordance with City Code Chapter 2- 9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this contract, there were an insufficient number of certified M/WBEs; therefore, no subcontracting goals were established). ..Body Lead Department Financial Services Department. Client Department(s) Austin Energy. Purchasing Language: Contract Amendment. Fiscal Note Funding in the amount of $1,375,500 is available in the Fiscal Year 2021-2022 Operating Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. Prior Council Action: October 17, 2019 – Council approved the original contract, item 15, on a 9-0 vote with Council Members Alter and Tovo off the dais. For More Information: Inquiries should be directed to Julia Finn, at 512-322-6060 or Julia.Finn@austintexas.gov. Council Committee, Boards and Commission Action: March 21, 2022 - To be reviewed by the Electric Utility Commission. Additional Backup Information: The proposed amendment will provide Austin Energy additional funding for continued maintenance to and/or restoration of insulation and heat trace services at Sand Hill Energy Center, Decker Creek Power Station, and District Energy Cooling locations. Heat tracing is an electrical warming system installed under the insulation on critical process piping to prevent freezing during winter operations. Properly maintained insulation and heat trace systems are critical to safety, efficiency, energy costs, and winter reliability of these facilities. In addition, the Electric Reliability Council of Texas (ERCOT) requires all power generators to complete preparedness activities prior to the winter season as directed by the Public Utility Commission. The original funding request was based on weatherization thresholds established prior to 2021 Winter Storm Uri. Austin Energy proactively took steps both before and after Winter Storm Uri to bolster its heat trace systems so has used the authorization faster than initially estimated. In addition, ERCOT is performing a state-wide extreme temperature study of power plants which may affect future winter preparedness requirements for Austin Energy plants. This request also reflects the addition of three new District Cooling Plants since they have been added since the original funding request in October 2019.  ..Strategic Outcome(s) Strategic Outcome(s): Government that Works for All. . Item 5 Posting Language ..Title Approve a resolution authorizing the filing of eminent domain proceedings for the acquisition of real property rights consisting of a Temporary Construction Easement containing approximately 1,606 square feet of land, being a part of Lot A-3, a Resubdivision of Lot A-1 of the Resubdivision of Lot A, Tempo North, a subdivision, according to the plat recorded in Volume 18, Page 83, in Travis County, Texas, and being a portion of the property located at 7543 N. Lamar Blvd., Austin, Texas, for the public purpose of improving the safety and reliability of Austin Energy Transmission Circuit 811 located along the east side of North Lamar from HW183 to the McNeil Substation. ..De Lead Department Austin Energy Prior Council Action: Fiscal Note Funding in the amount of $10,036 is available in the Fiscal Year 2021-2022 Capital Budget of Austin Energy. For More Information: Thomas Pierpoint, VP Electric Service Delivery, (512) 972-9507; Pamela England, Manager, Public Involvement & Real Estate Services, (512) 322-6442. Council Committee, Boards and Commission Action: To be reviewed by the Electric Utility Commission on March 21, 2022. Additional Backup Information: The project includes upgrade of the 4.0 mile transmission line with bundled 795 ACSS Drake conductor rated for 3000 amps, and to reinsulate the line and make-ready for ultimate operation at 138kV. The project will provide redundancy and increase reliability. The downtown service area could be seriously jeopardized if one of Austin Energy’s four autotransformers fails and is unavailable for an extended period of time while a replacement unit is being secured. In that scenario CKT811 loads could reach 151 percent of its 120 MVA thermal limit risking outages and fluctuating service. Additional easement widths are necessary for safety and clearance requirements pursuant to the National Electric Safety Code, and for access and maintenance. The current fair market value of the 7543 N. Lamar tract, as determined by an independent, third-party appraiser, is $10,036. The City attempted to purchase the needed easement property for this amount, and negotiations have come to an impasse. The Law Department requests authorization to file an action in eminent domain on behalf of the City of Austin. ..Strategic Outcome(s) Strategic Outcome(s): Government That Works for All. Item 6 Posting Language ..Title Approve a resolution authorizing the filing of eminent domain proceedings for the acquisition of real property rights consisting of a Temporary Construction Easement containing approximately 4,016 square feet of land, being a part of Lot A-2, a Resubdivision of Lot A-1 of the Resubdivision of Lot A, Tempo North, a subdivision, according to the plat recorded in Volume 17, Page 15, in Travis County, Texas, and being a portion of the property located at 7545 N. Lamar Blvd., Austin, Texas, for the public purpose of improving the safety and reliability of Austin Energy Transmission Circuit 811 located along the east side of North Lamar from HW183 to the McNeil Substation. ..De Lead Department Austin Energy Prior Council Action: Fiscal Note Funding in the amount of $22,806 is available in the Fiscal Year 2021-2022 Capital Budget of Austin Energy. For More Information: Thomas Pierpoint, VP Electric Service Delivery, (512) 972-9507; Pamela England, Manager, Public Involvement & Real Estate Services, (512) 322-6442. Council Committee, Boards and Commission Action: To be reviewed by the Electric Utility Commission on March 21, 2022. Additional Backup Information: The project includes upgrade of the 4.0 mile transmission line with bundled 795 ACSS Drake conductor rated for 3000 amps, and to reinsulate the line and make read y for ultimate operation at 138 kV. The project will provide redundancy and increase reliability . The downtown service area could be seriously jeopardized if one of Austin Energy’s four autotransformers fails and is unavailable for an extended period of time while a replacement unit is being secured. In that scenario CKT811 load s could reach 151 percent of its 120 MVA thermal limit risking outages and fluctuating service. Additional easement widths are necessary for safety and clearance requirements pursuant to the National Electric Safety Co de, and for access and maintenance . The current fair market value of the 7545 N. Lamar tract, as determined by an independent, third-party appraiser, is $22,806. The City attempted to purchase the needed easement property for this amount, and negotiations have come to an impasse. The Law Department requests authorization to file an action in eminent domain on behalf of the City of Austin. ..Strategic Outcome(s) Strategic Outcome(s): Government That Works for All. Item 7 Posting Language ..Title Approve a resolution authorizing the filing of eminent domain proceedings for the acquisition of real property rights consisting of an Electric Transmission and Distribution Easement containing approximately 1,360 square feet of land, being a portion of Lot 1, Santerre Industrial Park, according to the plat recorded in Volume 78, Page 322, in Travis County, Texas, and being a portion of the property located at 8225 N. Lamar Blvd., Austin, Texas, for the public purpose of improving the safety and reliability of Austin Energy Transmission Circuit 811 located along the east side of North Lamar from HW183 to the McNeil Substation. ..De Lead Department Austin Energy Prior Council Action: Fiscal Note Funding in the amount of $176,200 is available in the Fiscal Year 2021-2022 Capital Budget of Austin Energy. For More Information: Thomas Pierpoint, VP Electric Service Delivery, (512) 972-9507; Pamela England, Manager, Public Involvement & Real Estate Services, (512) 322-6442. Council Committee, Boards and Commission Action: To be reviewed by the Electric Utility Commission on March 21, 2022. Additional Backup Information: The project includes upgrade of the 4.0 mile transmission line with bundled 795 ACSS Drake conductor rated for 3000 amps, and to reinsulate the line and make-ready for ultimate operation at 138kV. The project will provide redundancy and increase reliability. The downtown service area could be seriously jeopardized if one of Austin Energy’s four autotransformers fails and is unavailable for an extended period of time while a replacement unit is being secured. In that scenario CKT811 loads could reach 151 percent of its 120 MVA thermal limit risking outages and fluctuating service. Additional easement widths are necessary for safety and clearance requirements pursuant to the National Electric Safety Code, and for access and maintenance. The current fair market value of the 8225 N. Lamar tract, as determined by an independent, third-party appraiser, is $176,200. The City attempted to purchase the needed easement property for this amount, and negotiations have come to an impasse. The Law Department requests authorization to file an action in eminent domain on behalf of the City of Austin. ..Strategic Outcome(s) Strategic Outcome(s): Government That Works for All. Item 8 Posting Language ..Title Approve a resolution authorizing the filing of eminent domain proceedings for the acquisition of real property rights consisting of a Temporary Construction Easement containing approximately 1,760 square feet of land, being a part of Lots 4 and 5, Block A, Mockingbird Hill, Section 1, a subdivision, according to the plat recorded in Volume 5, Page 159, in Travis County, Texas, and being a portion of the property located at 10805 N. Lamar Blvd., Austin, Texas, for the public purpose of improving the safety and reliability of Austin Energy Transmission Circuit 811 located along the east side of North Lamar from HW183 to the McNeil Substation. ..De Lead Department Austin Energy Prior Council Action: Fiscal Note Funding in the amount of $19,420 is available in the Fiscal Year 2021-2022 Capital Budget of Austin Energy. For More Information: Thomas Pierpoint, VP Electric Service Delivery, (512) 972-9507; Pamela England, Manager, Public Involvement & Real Estate Services, (512) 322-6442. Council Committee, Boards and Commission Action: To be reviewed by the Electric Utility Commission on March 21, 2022. Additional Backup Information: The project includes upgrade of the 4.0 mile transmission line with bundled 795 ACSS Drake conductor rated for 3000 amps, and to reinsulate the line and make-ready for ultimate operation at 138kV. The project will provide redundancy and increase reliability. The downtown service area could be seriously jeopardized if one of Austin Energy’s four autotransformers fails and is unavailable for an extended period of time while a replacement unit is being secured. In that scenario CKT811 loads could reach 151 percent of its 120 MVA thermal limit risking outages and fluctuating service. Additional easement widths are necessary for safety and clearance requirements pursuant to the National Electric Safety Code, and for access and maintenance. The current fair market value of the 10805 N. Lamar tract, as determined by an independent, third-party appraiser, is $19,420. The City attempted to purchase the needed easement property for this amount, and negotiations have come to an impasse. The Law Department requests authorization to file an action in eminent domain on behalf of the City of Austin. ..Strategic Outcome(s) Strategic Outcome(s): Government That Works for All. Item 9 Posting Language ..Title Authorize negotiation and execution of four contracts for inspection and non-destructive testing services with Intertek USA, Inc. d/b/a Intertek AIM, Raba Kistner, Inc., Structural Integrity Associates Inc., and Braun Intertec Corporation, each for a term of five years for total contract amounts not to exceed $2,400,000 divided by the contractors. (Note: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this solicitation, there were insufficient subcontracting opportunities therefore, no subcontracting goals were established. However, one of the recommended contractors identified subcontracting opportunities). ..Body Lead Department Financial Services Department. Client Department(s) Austin Energy. Fiscal Note Funding in the amount of $240,000 is available in the Fiscal Year 2021-2022 Operating Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: The Financial Services Department issued a Request for Proposals (RFP) 1100 JMF3013 for these services. The solicitation issued on September 13, 2021, and it closed on October 7, 2021. Of the seven offers received, the recommended contractors submitted the best evaluated, responsive offers. A complete solicitation package, including a log of offers received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. Prior Council Action: For More Information: Respondents to this solicitation, and their representatives, shall continue to direct inquiries to the solicitation’s Authorized Contact Person: Julia Finn, at 512-322-6060 or Julia.Finn@austintexas.gov. Council Committee, Boards and Commission Action: March 21, 2022 - To be reviewed by the Electric Utility Commission. Additional Backup Information: These contracts will provide inspection and non-destructive testing services in compliance with American Society of Mechanical Engineers Boiler and Pressure Vessel Code and the National Board Inspection Code. These services provide a third-party to inspect in-house welds as well as work performed by contractors at Austin Energy power and district cooling plants, fabrication plants, facilities and right of way projects. An evaluation team with expertise in this area evaluated the offers and scored Intertek USA, Inc. d/b/a Intertek AIM, Raba Kistner, Inc., Structural Integrity Associates Inc., and Braun Intertec Corporation as the best to provide these services based on personnel qualifications and experience, company qualifications and experience, program, price, service-disabled veteran business enterprise, and local preference.  ..Strategic Outcome(s) Strategic Outcome(s): Government that Works for All. Posting Language ..Title Approve issuance of a capacity-based incentive to Longhorn Village for the installation of solar electric systems on their facility located at 501 N Quinlan Park Road, Unit 1, Austin, TX 78732, in an amount not to exceed $212,640. Item 10 ..De Lead Department Austin Energy Prior Council Action: Fiscal Note Funding is available in the Fiscal Year 2021-2022 Operating Budget of Austin Energy. For More Information: Richard Génecé, Vice President, Customer Energy Solutions (512) 322-6327; Tim Harvey, Solar Program Manager (512) 482-5386. Council Committee, Boards and Commission Action: March 21, 2022 – To be reviewed by the Electric Utility Commission. March 22, 2022 – To be reviewed by the Resource Management Commission. Additional Backup Information: Austin Energy requests approval to issue this CBI to the Customer for the installation of solar electric system(s)*, detailed in the table below at their facility to produce renewable energy for on-site consumption. The table below provides a summary of the system sizes, costs, and proposed incentives: Longhorn Village Number of Modules Module Rating (W-DC) Total System Size (kW-DC) Total System Size (kW-AC) Annual Estimated Production (kWh) Total System Cost ($) Total Incentive ($) Percent of Cost Covered 443 480 212 176 312,686 $422,792.92 $212,640 50% *All solar equipment meets Austin Energy program requirements Longhorn Village is a retirement community that provides independent living, assisted living, memory care, skilled nursing, and rehabilitation care services. This solar system will offset 16% of the Customer’s historic annual energy usage. According to US Energy Information Administration, based on the state-wide electricity profile, this system is estimated to prevent the production of the following emissions each year: 147 tons of Carbon Dioxide (CO2); 187 pounds of Sulfur Dioxide (SO2); and 218 pounds of Nitrogen Oxide (NOX). According to the Environmental Protection Agency (EPA)’s Greenhouse Gas Equivalency Calculator, these emissions reductions are equivalent to planting 2,205 trees or 163 acres of forest in Austin's parks or the removal of 335,150 vehicle miles or 29 cars from Austin roadways. According to the updated Austin Energy Resource, Generation and Climate Protection Plan, approved by Austin City Council in March 2020, “Austin Energy will achieve a total of 375 MW of local solar capacity by the end of 2030, of which 200 MW will be customer-sited (when including both in-front-of-meter and behind-the meter installations).” In order to meet these goals, Austin Energy has funded the Solar Photovoltaic (PV) Programs, which are designed to reduce the amount of electricity Austin Energy must purchase from the market and reduce associated greenhouse gas emissions. The purpose of the Austin Energy Solar PV CBI Program is to expand adoption of solar by nonprofit organizations by helping to offset the capital investment for customers who are unable to benefit from the federal tax credit. Under this program, customers who qualify as nonprofit entities (outlined in Section V.B.iv of the program guidelines), are eligible to receive $1.00/W-DC up to $482,000. Per program guidelines, the installation is expected to continue producing for a minimum of 20 years or may be subject to repay the incentive at a pro-rated amount, if it stops producing for any reason short of the stated minimum. This project will advance the stated goals of expanding locally-sited solar, carbon reduction and resiliency, extend the adoption of solar to entities historically excluded from the investment benefits of solar, and continue to demonstrate the value and importance of renewables as part of the individual and collective generation portfolio in Austin Energy territory. ..Strategic Outcome(s) Strategic Outcome(s): Government That Works for All. Item 11 Posting Language ..Title Approve issuance of a capacity-based incentive to Austin Presbyterian Theological Seminary for the installation of solar electric systems on their facility located at 106 E. 27th Street, Austin, TX 78712 , in the amount not to exceed $145,920. ..De Lead Department Austin Energy Prior Council Action: Fiscal Note Funding is available in the Fiscal Year 2021-2022 Operating Budget of Austin Energy. For More Information: Richard Génecé, Vice President, Customer Energy Solutions (512) 322-6327; Tim Harvey, Solar Program Manager (512) 482-5386. Council Committee, Boards and Commission Action: March 21, 2022 – To be reviewed by the Electric Utility Commission. March 22, 2022 – To be reviewed by the Resource Management Commission. Additional Backup Information: Austin Energy requests approval to issue this CBI to the Customer for the installation of solar electric system(s)*, detailed in the table below at their facility to produce renewable energy for on-site consumption. The table below provides a summary of the system sizes, costs, and proposed incentives: Presbyterian Theological Seminary Number of Modules Module Rating (W-DC) Total System Size (kW-DC) Total System Size (kW-AC) Annual Estimated Production (kWh) Total System Cost ($) Total Incentive ($) Percent of Cost Covered 304 480 146 121 202,238 $249,547.81 $145,920 58% *All solar equipment meets Austin Energy program requirements The Austin Presbyterian Theological Seminary prepares students for religious leadership. The Customer is accredited by the Commission on Accrediting of the Association of Theological Schools in the United States and Canada. The school offers a variety of Ministry Masters and Doctorate Degrees. This solar system will offset 72% of the Customer’s historic annual energy usage. According to US Energy Information Administration, based on the state-wide electricity profile, this system is estimated to prevent the production of the following emissions each year: 95 tons of Carbon Dioxide (CO2); 121 pounds of Sulfur Dioxide (SO2); and 141 pounds of Nitrogen Oxide (NOX). According to the Environmental Protection Agency (EPA)’s Greenhouse Gas Equivalency Calculator, these emissions reductions are equivalent to planting 1,425 trees or 106 acres of forest in Austin's parks or the removal of 216,594 vehicle miles or 19 cars from Austin roadways. According to the updated Austin Energy Resource, Generation and Climate Protection Plan, approved by Austin City Council in March 2020, “Austin Energy will achieve a total of 375 MW of local solar capacity by the end of 2030, of which 200 MW will be customer-sited (when including both in-front-of-meter and behind-the meter installations).” In order to meet these goals, Austin Energy has funded the Solar Photovoltaic (PV) Programs, which are designed to reduce the amount of electricity Austin Energy must purchase from the market and reduce associated greenhouse gas emissions. The purpose of the Austin Energy Solar PV CBI Program is to expand adoption of solar by nonprofit organizations by helping to offset the capital investment for customers who are unable to benefit from the federal tax credit. Under this program, customers who qualify as nonprofit entities (outlined in Section V.B.iv of the program guidelines), are eligible to receive $1.00/W-DC up to $482,000. Per program guidelines, the installation is expected to continue producing for a minimum of 20 years or may be subject to repay the incentive at a pro-rated amount, if it stops producing for any reason short of the stated minimum. This project will advance the stated goals of expanding locally-sited solar, carbon reduction and resiliency, extend the adoption of solar to entities historically excluded from the investment benefits of solar, and continue to demonstrate the value and importance of renewables as part of the individual and collective generation portfolio in Austin Energy territory. ..Strategic Outcome(s) Strategic Outcome(s): Government That Works for All. Item 12 Posting Language ..Title Approve issuance of a capacity-based incentive to Texas Facilities Commission for the installation of solar electric systems on their facility located at 6506 Bolm Road, Unit B, Austin, TX 78721, in an amount not to exceed $75,360. ..De Lead Department Austin Energy Prior Council Action: Fiscal Note Funding is available in the Fiscal Year 2021-2022 Operating Budget of Austin Energy. For More Information: Richard Génecé, Vice President, Customer Energy Solutions (512) 322-6327; Tim Harvey, Solar Program Manager (512) 482-5386 Council Committee, Boards and Commission Action: March 21, 2022 – To be reviewed by the Electric Utility Commission. March 22, 2022 – To be reviewed by the Resource Management Commission. Additional Backup Information: Austin Energy requests approval to issue this CBI to the Customer for the installation of solar electric system(s)*, detailed in the table below at their facility to produce renewable energy for on-site consumption. The table below provides a summary of the system sizes, costs, and proposed incentives: Texas Facilities Commission – Unit B Number of Modules Module Rating (W-DC) Total System Size (kW-DC) Total System Size (kW-AC) Annual Estimated Production (kWh) Total System Cost ($) Total Incentive ($) Percent of Cost Covered 157 480 75.36 62 109,581 $349,390.50 $75,360 21% *All solar equipment meets Austin Energy program requirements The Texas Facilities Commission disposes of salvage and surplus personal property from Texas state agencies such as DPA, TXDOT, TCEQ, and Texas Parks and Wildlife. The property is then made available for purchase to the public at a retail store front. This solar system meets 128% of the Customer’s historic needs at this facility, but is designed to meet future energy needs as the Customer expands operations. According to US Energy Information Administration, based on the state-wide electricity profile, this system is estimated to prevent the production of the following emissions each year: 52 tons of Carbon Dioxide (CO2); 66 pounds of Sulfur Dioxide (SO2); and 77 pounds of Nitrogen Oxide (NOX). According to the Environmental Protection Agency (EPA)’s Greenhouse Gas Equivalency Calculator, these emissions reductions are equivalent to planting 780 trees or 58 acres of forest in Austin's parks or the removal of 118,557 vehicle miles or 10 cars from Austin roadways. According to the updated Austin Energy Resource, Generation and Climate Protection Plan, approved by Austin City Council in March 2020, “Austin Energy will achieve a total of 375 MW of local solar capacity by the end of 2030, of which 200 MW will be customer-sited (when including both in-front-of-meter and behind-the meter installations).” In order to meet these goals, Austin Energy has funded the Solar Photovoltaic (PV) Programs, which are designed to reduce the amount of electricity Austin Energy must purchase from the market and reduce associated greenhouse gas emissions. The purpose of the Austin Energy Solar PV CBI Program is to expand adoption of solar by nonprofit organizations by helping to offset the capital investment for customers who are unable to benefit from the federal tax credit. Under this program, customers who qualify as nonprofit entities (outlined in Section V.B.iv of the program guidelines), are eligible to receive $1.00/W-DC up to $482,000. Per program guidelines, the installation is expected to continue producing for a minimum of 20 years or may be subject to repay the incentive at a pro-rated amount, if it stops producing for any reason short of the stated minimum. This project will advance the stated goals of expanding locally-sited solar, carbon reduction and resiliency, extend the adoption of solar to entities historically excluded from the investment benefits of solar, and continue to demonstrate the value and importance of renewables as part of the individual and collective generation portfolio in Austin Energy territory. ..Strategic Outcome(s) Strategic Outcome(s): Government That Works for All. Posting Language ..Title Approve issuance of a capacity-based incentive to Saint Stephens Episcopal School for the installation of solar electric systems on their facility located at 6500 St. Stephens Drive, Austin, TX 78746, in an amount not to exceed $481,928. Item 13 ..De Lead Department Austin Energy Prior Council Action: Fiscal Note Funding is available in the Fiscal Year 2021-2022 Operating Budget of Austin Energy. For More Information: Richard Génecé, Vice President, Customer Energy Solutions (512) 322-6327; Tim Harvey, Solar Program Manager (512) 482-5386. Council Committee, Boards and Commission Action: March 21, 2022 – To be reviewed by the Electric Utility Commission. March 22, 2022 – To be reviewed by the Resource Management Commission. Additional Backup Information: Austin Energy requests approval to issue this CBI to the Customer for the installation of solar electric system(s)*, detailed in the table below at their facility to produce renewable energy for on-site consumption. The table below provides a summary of the system sizes, costs, and proposed incentives: Saint Stephens Episcopal School Number of Modules Module Rating (W-DC) Total System Size (kW-DC) Total System Size (kW-AC) Annual Estimated Production (kWh) Total System Cost ($) Total Incentive ($) Percent of Cost Covered 1052 475 500 415 755,912 $790,277 $481,928 61% *All solar equipment meets Austin Energy program requirements Saint Stephens Episcopal School is a private coeducational preparatory boarding and day school, serving around 700 students through grades 6-12. The school maintains an 8:1 student-teacher ratio and serves children from 17 countries. This solar system will offset 23% of the Customer’s historic annual energy usage. According to US Energy Information Administration, based on the state-wide electricity profile, this system is estimated to prevent the production of the following emissions each year: 355 tons of Carbon Dioxide (CO2); 453 pounds of Sulfur Dioxide (SO2); and 529 pounds of Nitrogen Oxide (NOX). According to the Environmental Protection Agency (EPA)’s Greenhouse Gas Equivalency Calculator, these emissions reductions are equivalent to planting 5,325 trees or 395 acres of forest in Austin's parks or the removal of 809,377 vehicle miles or 70 cars from Austin roadways. According to the updated Austin Energy Resource, Generation and Climate Protection Plan, approved by Austin City Council in March 2020, “Austin Energy will achieve a total of 375 MW of local solar capacity by the end of 2030, of which 200 MW will be customer-sited (when including both in-front-of-meter and behind-the meter installations).” In order to meet these goals, Austin Energy has funded the Solar Photovoltaic (PV) Programs, which are designed to reduce the amount of electricity Austin Energy must purchase from the market and reduce associated greenhouse gas emissions. The purpose of the Austin Energy Solar PV CBI Program is to expand adoption of solar by nonprofit organizations by helping to offset the capital investment for customers who are unable to benefit from the federal tax credit. Under this program, customers who qualify as nonprofit entities (outlined in Section V.B.iv of the program guidelines), are eligible to receive $1.00/W-DC up to $482,000. Per program guidelines, the installation is expected to continue producing for a minimum of 20 years or may be subject to repay the incentive at a pro-rated amount, if it stops producing for any reason short of the stated minimum. This project will advance the stated goals of expanding locally-sited solar, carbon reduction and resiliency, extend the adoption of solar to entities historically excluded from the investment benefits of solar, and continue to demonstrate the value and importance of renewables as part of the individual and collective generation portfolio in Austin Energy territory. ..Strategic Outcome(s) Strategic Outcome(s): Government That Works for All. Item 14 Posting Language ..Title Authorize negotiation and execution of a contract with John Bruce Coffman d/b/a John B Coffman, LLC to provide independent consumer advocate services, in an amount not to exceed $200,000. (Note: This procurement was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B, Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this procurement, there were no subcontracting opportunities; therefore, no subcontracting goals were established. However, the recommended contractor identified subcontracting opportunities). ..Body Lead Department Financial Services Department. Client Department(s) Austin Energy. Purchasing Language: Professional Service. Prior Council Action: Fiscal Note Funding is available in the Fiscal Year 2021-2022 Operating Budget of Austin Energy. For More Information: Inquiries should be directed to Liz Lock, at 512-322-6251 or Liz.Lock@austintexas.gov. Council Committee, Boards and Commission Action: March 21, 2022 - To be reviewed by the Electric Utility Commission. Additional Backup Information: The contract will provide Austin Energy with a contractor to act as an independent consumer advocate (ICA) to assist Austin Energy and Council in determining and adopting fair, just, and reasonable electricity base rates, specifically for the residential and small commercial customers. The contractor will develop recommendations and support materials on behalf of Austin Energy’s residential and small commercial customers during a base rate review process and before Council. In 2012, Council adopted Ordinance No. 20120607-055 requiring the City to hire an ICA to represent the interests of residential and small commercial customers in Austin Energy rate proceedings, and to review the methodology and development of Austin Energy’s cost of service and rate structure. Staff vetted a short list of contractors for their expertise in this specialized field of study to determine the best value to the City. ..Strategic Outcome(s) Strategic Outcome(s): Government that Works for All. Item 15 Posting Language ..Title Authorize negotiation and execution of a contract with McGinnis Lochridge LLP d/b/a McGinnis Lochridge to provide hearing examiner services, in an amount not to exceed $325,000. (Note: This procurement was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B, Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this procurement, there were no subcontracting opportunities; therefore, no subcontracting goals were established). ..Body Lead Department Financial Services Department. Client Department(s) Austin energy. Purchasing Language: Professional Service. Prior Council Action: Fiscal Note Funding is available in the Fiscal Year 2021-2022 Operating Budget of Austin Energy. For More Information: Inquiries should be directed to Liz Lock, at 512-322-6251 or Liz.Lock@austintexas.gov. Council Committee, Boards and Commission Action: March 21, 2022 - To be reviewed by the Electric Utility Commission. Additional Backup Information: The contract will provide Austin Energy with an impartial hearing examiner (IHE) to assist with a retail base rate review process and make recommendations to assist Council in adopting new base rates. In 2012, Council adopted Ordinance 20120607-055, which allows the City to hire an IHE, whose primary responsibility is to preside over a base rate review process and any related hearings and conferences, and to make recommendations to Council. The IHE will preside over a public process addressing the cost of service and tariff the package proposed by Austin Energy to establish fair, just, and reasonable electric base rates. Staff vetted a short list of contractors for their expertise in this specialized field of study to determine the best value to the City. ..Strategic Outcome(s) Strategic Outcome(s): Government that Works for All. Item 16 Posting Language ..Title Authorize negotiation and execution of a Job Order Assignment with Warden Construction Corporation, one of the City’s Facilities Improvement Job Order Contractors, for upgrades to the Jollyville Substation Unit Addition for a total amount not to exceed $625,000. [Note: This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program). MBE/WBE goals will be established prior to the work commencing on this assignment.] ..Body Lead Department Financial Services Department Managing Department Austin Energy. Fiscal Note Funding is available in the Fiscal Year 2021-2022 Capital Budget of Austin Energy. Purchasing Language: The original Job Order Contract was awarded through a Competitive Sealed Proposal solicitation process. Prior Council Action: October 1, 2020 – Council authorized negotiation and execution of the 2020 Job Order Contract for City Facility Improvements. January 23, 2020 – Authorized the use of Job Order Contracting Project Delivery Method. For More Information: Respondents to this solicitation, and their representatives, shall direct inquiries to Rolando Fernandez, 512- 974-7749, Beverly Mendez, 512-974-3596, or the PM, Eduardo Acosta, 512-505-7256. Council Committee, Boards and Commission Action: To be reviewed by the Electric Utility Commission on March 21, 2022. Additional Backup Information: The Texas Children’s Hospital being constructed at 9835 North Lake Creek Parkway is requesting Dual Feed service from Austin Energy. As a result, Austin Energy will be upgrading the Jollyville substation. The substation layout must be reconfigured to accommodate the equipment needed to provide the additional capacity. As a result, the control enclosure which contains the substation relay and protection equipment must be relocated. To meet the scheduled needs of the Texas Children’s Hospital electricity load phasing, Austin Energy has requested the control enclosure to be provided through the City of Austin Job Order Contract. The approval of the cost proposal will allow Austin Energy to proceed with the Job Order Contract process and secure the services associated with providing the control enclosure in a timely manner which will allow the Austin Energy to meet the project schedule and provide the dual service and serve the needs of Texas Children’s Hospital. Job Order Contracting is a highly responsive contracting method that allows for services where the work is for indefinite time and indefinite quantities and where job order assignments are awarded primarily on the basis of pre-described and pre-priced tasks. Work may consist of facility maintenance, repair, alteration, renovation, remediation, or minor construction of City facilities. Pursuant to state statute, the City is required to obtain approval from Council for any individual job order assignment that exceeds $500,000. This request is for Council’s authorization to negotiate and execute one Job Order Assignment from the Job Order Contract program for an amount not-to-exceed $625,000, inclusive of contingency. This project is located within zip code 78717 (District 6). Warden Construction Corporation is located in Austin, Texas. ..Strategic Outcome(s) Strategic Outcome(s): Government That Works for All. Item 17 Posting Language ..Title Authorize award of a contract with David-Tehoungue LTD Co to provide steel reinforcing bar, for a term of five years in an amount not to exceed $2,250,000. (Note: This solicitation was reviewed for no subcontracting opportunities in accordance with City Code Chapter 2-9D Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. However, the recommended contractor identified subcontracting opportunities). ..Body Lead Department Financial Services Department. Client Department(s) Austin Energy. Fiscal Note Funding in the amount of $225,000 is available in the Fiscal Year 2021-2022 Operating Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: The Financial Service Department issued an Invitation for Bids (IFB) 1100 CSZ1004REBID for these goods. The solicitation was issued on December 2, 2021, and it closed on December 16, 2021. Of the two offers received, the recommended contractor submitted the only responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. Prior Council Action: For More Information: Respondents to this solicitation, and their representatives, shall continue to direct inquiries to the solicitation’s Authorized Contact Person: Cedric Zachary, at 512-322-6215 or Cedric.Zachary@austintexas.gov. Council Committee, Boards and Commission Action: March 21, 2022 – To be reviewed by the Electric Utility Commission. Additional Backup Information: The contract is for the purchase of various lengths, gauges, and configurations of steel reinforcing bar (rebar) to be purchased on an as-needed basis. Rebar is used as a tensioning device in the construction of concrete and masonry structures. Austin Energy will use the rebar for various projects including construction of foundations for pad-mounted transformers and transmission equipment. ..Strategic Outcome(s) Strategic Outcome(s): Government that Works for All. Item 18 Posting Language ..Title Authorize negotiation and execution of a multi-term cooperative contract with TEQSYS, Inc. to provide Veritas-Netbackup products and services including maintenance, training, and support services, for up to five years for a total contract amount not to exceed $6,000,000. (Note: This procurement was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods and services required for this procurement, there were no subcontracting opportunities; therefore, no subcontracting goals were established). ..Body Lead Department Financial Services Department. Client Department(s) Austin Energy. Fiscal Note Funding in the amount of $1,200,000 is available in the Fiscal Year 2021-2022 Operating Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: Multiple contractors within this cooperative purchasing program were reviewed for these goods and services. The Financial Services Department has determined this contractor best meets the needs of the department to provide the goods and services required at the best value for the City. Prior Council Action: For More Information: Inquiries should be directed to Michelle Rocha, at 512-974-2261 or Michelle.Rocha@austintexas.gov. Council Committee, Boards and Commission Action: March 21, 2022 – To be reviewed by the Electric Utility Commission. Additional Backup Information: The contract is for Veritas-Netbackup products and services including maintenance support for hardware and software, training, and support services. Veritas-Netbackup products and services are utilized throughout Austin Energy to support the recoverability and integrity of corporate data stored on the network and North American Electric Reliability Corporation Cyber Infrastructure Protection (NERC/CIP) logs. This ensures the data can be backed up and restored in a reliable and efficient manner to meet retention policies for critical data, service level agreements, and NERC/CIP compliance mandates. The State of Texas Department of Information Resources cooperative establishes competitively bid contracts that can be utilized by the State and other government agencies through a cooperative agreement. Cooperative agreements save taxpayer dollars by leveraging the State’s volume-buying power to drive down costs on hundreds of contracts through a streamlined cooperative purchasing program. Contract Detail: Contract Term Initial Term Optional Extension 1 Optional Extension 2 TOTAL Length of Term 3 yrs. 1 yr. 1 yr. 5 yrs. Contract Authorization $4,000,000 $1,000,000 $1,000,000 $6,000,000 Note: Contract Authorization amounts are based on the City’s estimated annual usage. ..Strategic Outcome(s) Strategic Outcome(s): Government that Works for All. Item 19 Posting Language ..Title Authorize negotiation and execution of three cooperative contracts with Cellco Partnership, T-Mobile USA Inc., and AT&T Mobility National Accounts LLC for wireless communication services and equipment, each for a term of five years for total contract amounts not to exceed $25,000,000 divided among the contractors. (Note: This procurement was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this procurement, there were no subcontracting opportunities; therefore, no subcontracting goals were established). ..Body Lead Department Financial Services Department. Client Department(s) All City Departments. Fiscal Note Funding in the amount of $2,100,000 is available in the Fiscal Year 2021-2022 Operating Budgets of various City departments. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: Multiple cooperative purchase programs were reviewed for these services. The Financial Services Department has determined this contractor best meets the needs of the departments to provide the services required at the best value for the City. Prior Council Action: For More Information: Inquiries should be directed to Gil Zilkha, at 512-974-2696 or Gil.Zilkha@austintexas.gov. Council Committee, Boards and Commission Action: March 21, 2022 – To be reviewed by the Electric Utility Commission. April 13, 2022 – To be reviewed by the Water and Wastewater Commission. Additional Backup Information: These contracts will provide wireless data network connectivity and related services and equipment to all City departments. Wireless requirements have increased substantially due to the increased use of mobile technology devices including tablets and equipment used for Automatic Vehicle Location. Wireless data network connectivity allows service calls to be wirelessly sent via the City's Computer Aided Dispatch system to mobile data devices installed in the vehicles of first responders. It also allows inspectors to wirelessly access permitting and inspection databases. Wireless data network connectivity provides for wireless metering and enables the utilities to route service orders directly to their field crew. It also allows employees to remotely access informational databases and to transmit information used in departmental activities. The State of Texas Department of Information Resources cooperative establishes competitively bid contracts that can be utilized by the State and other government agencies through a cooperative agreement. Cooperative agreements save taxpayer dollars by leveraging the State’s volume-buying power to drive down costs on hundreds of contracts through a streamlined cooperative purchasing program. Strategic Outcome(s): Government that Works for All. ..Strategic Outcome(s)