Item 1 Draft Minutes_11.08.2021 — original pdf

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Item 1 Electric Utility Commission November 8, 2021 Minutes The Electric Utility Commission (EUC) convened a regularly scheduled meeting at Austin Energy Headquarters, with some members attending via videoconference/Webex. Meeting called to order by Vice Chair Tuttle at 6:10 p.m. Also present were Commissioners Bowen, Chapman, Ferchill, Funkhouser (v), Hadden (v), Reed, and Trostle. Chair Hopkins was absent and there are two vacancies. CITIZEN COMMUNICATION: Barbara and Danny Fetonte, Matt Weldon, Beki Halpin; Dale Bulla (re Item 22 / close FPP) Chair had all members briefly introduce themselves. 1. APPROVAL OF MINUTES – Approve minutes of the August 19, 2021 special-called meeting. Motion (Trostle) to approve minutes; seconded (Ferchill); passed on a vote of 8- 0, with Chair Hopkins absent and two vacancies. NEW BUSINESS – CONSENT ( ) = Target Council Meeting Date; [ ] = RCA Type Motion (Chapman) to recommend Items 2, 3, 5, 7-12, 14-17; seconded (Tuttle); passed on a vote of 8-0, with Chair Hopkins absent and two vacancies. Motion (Ferchill) to recommend Items 4 and 13; seconded (Trostle); passed on a vote of 8-0, with Chair Hopkins absent and two vacancies. Motion (Chapman) to recommend Item 6; seconded (Ferchill); passed on a vote of 8-0, with Chair Hopkins absent and two vacancies. 2. (11/18) [Purchasing] Authorize award of a contract with KBS Electrical Distributors Inc. to provide a station service voltage transformer in an amount not to exceed $67,000. 3. (11/18) [Purchasing] Ratify a contract with Control Components Inc, to provide an intermediate pressure drum control valve and spare parts, in the amount of $75,400. 4. (11/18) [Capital Contracting] Authorize negotiation and execution of a construction contract with MasTec North America, Inc., for Underground Electrical Civil Construction Indefinite Delivery/ Indefinite Quantity contract in the amount of $24,000,000 for an initial 2-year term, with four 1-year extensions of $12,000,000, for a total contract amount not to exceed $72,000,000. 5. (12/2) [Purchasing Multi Departmental; AE’s estimated portion is $6.3M] Authorize award of two contracts with Community Trucking LLC, and Green Dream International d/b/a GDI, to provide flexible base, surface rock and 3x5 rock, each for a term of five years for total contract amounts not to exceed $7,570,000, divided between the contractors.  6. (12/2) [Purchasing] Authorize an amendment to a contract with Texas Electric Cooperatives, for the continued purchase of electric meters for use throughout the Austin Energy service area, to increase the amount by $10,000,000 and to extend the term by 18 months, for a revised total contract amount not to exceed $40,000,000. 7. (12/2) [Purchasing] Ratify a contract with Techline Inc. to provide distribution steel poles, in an amount of $750,000. 8. (12/2) [Purchasing] Authorize additional expenditures to a contract with Techline Inc., to continue providing distribution steel poles, in the amount of $3,750,000 for a revised total contract amount not to exceed $4,500,000. 9. (12/2) [Purchasing] Authorize negotiation and execution of a cooperative contract with Accenture LLP, to provide implementation and managed services, related maintenance and support for the Sitecore web content management solution, for a term of three years in an amount not to exceed $2,306,000. 10. (12/2) [Purchasing] Authorize an amendment to a contract with GE Energy Management Services Inc, for continued maintenance and support of the GE Smallworld Geographic Information Systems software suite, to increase the amount by $399,325 and to extend the term by one year, for a revised total contract amount not to exceed $5,716,354. 11. (12/2) [Purchasing] Authorize an amendment to a contract with Eaton Corporation, for prevention maintenance and corrective repair of the uninterruptible power supply system at Austin Energy's System Control Center, to increase the amount by $120,000, for a revised total contract amount not to exceed $425,000. 12. (12/2) [Austin Energy] Authorize negotiation and execution of all documents and instruments necessary or desirable to acquire a permanent Electric Transmission and Distribution Easement consisting of two tracts of land, Tract 1, which is approximately 1,522 sq. foot of land out of the Samuel Cushing Survey Number 70, and Tract 2, which is approximately 2,927 sq. ft. of land out of the Marquita Castro Survey, both situated the City of Austin, Travis County, Texas, and being a portion of the property located at 2909 East Howard Lane, Manor, TX 78653, for the relocation of a portion of Austin Energy Transmission Circuit #975, in an amount not to exceed $98,000, including customary closing costs. 13. (12/2) [Capital Contracting] Authorize negotiation and execution of a Job Order Assignment with Alpha Building Corporation, one of the City’s Facilities Improvement Job Order Contractors, for Decker Control Center Buildout Phase 1 for a total amount not to exceed $900,000. 14. (12/9) [Purchasing] Authorize amendments to two cooperative contracts with Dell Marketing LP and Sirius Computer Solutions, Inc., D/B/A Sirius Computer Solutions, for continued hardware, software, professional services, and related maintenance support services, to increase the amount by $14,500,000 for a revised contract amount not to exceed $48,500,000 divided between the contractors. 15. (12/9) [Capital Contracting] Authorize negotiation and execution of an amendment to the professional services agreement with Jacobs Engineering Group Inc., for engineering services for the Austin Community College Chiller Plant in the amount of $80,000 for a total amount not to exceed $3,478,094. 16. (12/2) [Purchasing] Authorize an amendment to a contract with KUBRA Arizona, Inc. to upgrade the current Storm Center software at Austin Energy, to increase the amount by $925,547 and to extend the term by one year, for a revised total contract amount not to exceed of $3,234,767. 17. (12/9) [Purchasing] Authorize negotiation and execution of a contract with Southwire Company, LLC d/b/a Southwire, to provide overhead conductor lines and accessories, in an amount not to exceed $1,400,000. Power Generation STAFF BRIEFINGS & REPORTS 18. Generation Portfolio Announcement Briefing – provided by Pat Sweeney, Vice President, 19. REACH Update – provided by Erika Bierschbach, Vice President, Energy Market Operations and Resource Planning 20. 4th Quarter Operations Briefing – provided by Sidney Jackson, Deputy General Manager and COO 21. 4th Quarter Financial Briefing – provided by Mark Dombroski, Deputy General Manager and Chief Financial and Administrative Officer ITEMS FROM COMMISSIONERS 22. Discussion and possible action regarding forming a Fayette Power Plant Resource Plan Working Group. (Sponsors: Tuttle; Reed) Motion (Reed) to approve amended recommendation creating a FPP Resource Plan Working Group (consisting of EUC members Chapman, Hadden, Hopkins, Reed and Tuttle); seconded (Ferchill); passed on a vote of 7-0, with Chair Hopkins absent, Commissioner Funkhouser off the dais and two vacancies. OTHER BUSINESS 23. Discussion and possible action regarding the 2022 Electric Utility Commission Meeting Schedule. Motion (Chapman) to approve schedule; seconded (Bowen); passed on a vote of 7-0, with Chair Hopkins absent, Commissioner Funkhouser off the dais and two vacancies. 24. Report regarding City Council action on items previously reviewed by the EUC. – No report this month. 25. Future agenda items: The meeting adjourned at 9:10 pm. • Hadden: Request for data on Biomass emissions (provide vs agenda item) • Chapman: Update re Rate Review in 2022. • Bowen: Continued discussions re After Action Report’s Areas for Follow-up