Approved Minutes — original pdf

Approved Minutes

Electric Utility Commission August 19, 2021 Minutes The Electric Utility Commission (EUC) convened a regularly scheduled meeting via videoconference/Webex. Meeting called to order by Vice Chair Tuttle at 6:00 p.m. Also present were Commissioners Chapman, Ferchill, Funkhouser, Hadden, Reed, and Trostle. Chair Hopkins and Commissioner Stone were absent and two vacancies. CITIZEN COMMUNICATION: None. 1. APPROVAL OF MINUTES – Approve minutes of the July 15, 2021 special-called meeting. Motion (Reed) to approve minutes; seconded (Trostle); passed on a vote of 7-0, with Chair Hopkins and Commissioner Stone absent and two vacancies. NEW BUSINESS – CONSENT ( ) = Target Council Meeting Date; [ ] = RCA Type Motion (Ferchill) to recommend Items 2-7; seconded (Reed); passed on a vote of 7-0, with Chair Hopkins and Commissioner Stone absent and two vacancies. 2. (8/26) [Purchasing] Authorize award of a contract with Integrated Environment LLC (MBE), to provide maintenance and repair services of stormwater ponds, for a term of five years for a total contract amount not to exceed $700,000. 3. (8/26) [Purchasing Multi-Department; Austin Energy’s estimated portion $365K] Authorize amendments to three existing cooperative contracts with Carrier Corporation; Johnson Controls Inc.; and Trane U.S. Inc.; for continued chiller systems maintenance, repair, inspection, and installation, for an increase of $4,675,000, for revised total contract amounts not to exceed $12,928,937, divided among the contractors. 4. (9/2) [Purchasing] Authorize negotiation and execution of a multi-term cooperative contracts with Oracle America, Inc., for Oracle Field Service licenses and implementation services, for up to six years for a total contract amount not to exceed $8,000,000. 5. (9/2) [Purchasing] Authorize an amendment to an existing contract with Schneider Electric Systems USA Inc, to provide continued generator control system upgrades, maintenance, and support services, for an increase in the amount of $1,310,000 and to extend the term by three years, for a revised total contract amount not to exceed $2,510,000. 6. (9/2) [Purchasing] Authorize an amendment to an existing contract with Enertech Resources LLC, to provide manufacturing of replacement parts and restoration services for moonlight towers, for an increase in the amount of $1,900,000, for a revised total contract amount not to exceed $5,827,280.  7. (9/2) [Purchasing] Authorize award of two contracts with Austin Arborist Company d/b/a Austin Tree Experts and Xeriscapes by Austin LLC d/b/a XBA, to provide tree planting services, for a term of five years in an amount not to exceed $675,000, divided between the contractors. STAFF BRIEFINGS & REPORTS 8. Utility Bill Relief Funding and Standard Operations Briefing – provided by Kerry Overton, Deputy General Manager and Chief Customer Officer 9. 3rd Quarter Financial Briefing – provided by Stephanie Koudelka, Finance Director - 10. 3rd Quarter Operations Briefing – provided by Sidney Jackson, Deputy General Manager Accounting and COO ITEMS from COMMISSIONERS 11. Discussion and possible action regarding recommending that Council extend the 15% Customer Assistance Program (CAP) discount (Chapman; Hopkins). Motion (Chapman) to approve a recommendation that City Council extend the 15% Customer Assistance Program discount through the end of Fiscal Year 2022; seconded (Reed); passed on a vote of 7-0, with Chair Hopkins and Commissioner Stone absent and two vacancies. OTHER BUSINESS 12. Discussion regarding location of future EUC meetings 13. Report regarding City Council action on items previously reviewed by the EUC 14. Future agenda items: Reed: Update re Renewables & Storage RFP (when applicable) Stone: Provide distribution line clearance rulemaking outcome Hadden: Headquarters update (September) and Natural Gas Supply Contracts’ winterization requirement Trostle: Final financial impact of Uri for Austin Energy Tuttle:  Distribution System upgrade plans (e.g., sectionalization plan or using AMI meters for more granular rolling blackouts; any other Capital improvements that will help resiliency and reliability / achieve SAIDI/SAIFI goals)  Transmission investment plan update (perhaps later in the year)  URI after-action report (when complete)  Follow up re codes (EV ready, etc.; targeted for September) Meeting adjourned 7:25P.