Items 2 - 17: Draft RCAs — original pdf

Backup

Item 2 Posting Language ..Title Authorize award of a contract with KBS Electrical Distributors Inc., to provide a station service voltage transformer, in an amount not to exceed $67,000. (Note: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9D Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established). ..Body Lead Department Purchasing Office. Client Department(s) Austin Energy. Fiscal Note Funding is available in the Fiscal Year 2021-2022 Operating Budget of Austin Energy. Purchasing Language: The Purchasing Office issued an Invitation for Bids (IFB) 1100 PMC1001REBID for this good. The solicitation was issued on July 12, 2021 and closed on July 27, 2021. Of the four offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Solicitation Documents. Prior Council Action: For More Information: Inquiries should be directed to the City Manager’s Agenda Office, at 512-974-2991 or AgendaOffice@austintexas.gov NOTE: Respondents to this solicitation, and their representatives, shall continue to direct inquiries to the solicitation’s Authorized Contact Persons: Perla Colon at, 512-322-3550 or Perla.Colon@austintexas.gov or Liz Lock at, 512-322-6251 or Liz.Lock@austintexas.gov. Council Committee, Boards and Commission Action: November 8, 2021 - To be reviewed by the Electric Utilities Commission. Additional Backup Information: The contract will provide a 362kV class oil-free station service voltage transformer (SSVT). This transformer is cleaner and environmentally responsible, preventing oil spills throughout the substation and eliminating the need to dispose of oil. The SSVT will be installed inside Austin Energy’s new Cistern substation interconnecting solar energy to Austin Energy’s transmission system. This SSVT will reduce voltage, while increasing the electrical current required for the proper functioning of air conditioning and protective relays. ..Strategic Outcome(s) Strategic Outcome(s): Government that Works for All. Item 3 Posting Language ..Title Ratify a contract with Control Components Inc., to provide an intermediate pressure drum control valve and spare parts, in the amount of $75,400. (Note: This contract is exempt from the City Code Chapter 2-9D Minority Owned and Women Owned Business Enterprise Procurement Program; therefore, no subcontracting goals were established). ..Body Lead Department Purchasing Office. Client Department(s) Austin Energy. Purchasing Language: Ratification. Prior Council Action: Fiscal Note Funding was available in the Fiscal Year 2020-2021 Capital Budget of Austin Energy. For More Information: Inquiries should be directed to the City Manager’s Agenda Office, at 512-974-2991 or AgendaOffice@austintexas.gov or to Julia Finn, at 512-322-6060 or Julia.Finn@austintexas.gov. Council Committee, Boards and Commission Action: November 8, 2021 - To be reviewed by the Electric Utility Commission. Additional Backup Information: The contract provided an intermediate pressure drum control valve and spare parts for the Sand Hill Energy Center. This valve controls the pressure level in the drum of the heat recovery steam generator on Sand Hill Unit 5A. This procurement was required immediately to replace an existing valve with operational issues. In addition to the valve, spare parts were necessary to ensure immediate repairs can be made in the event the valve fails. This valve is critical to Austin Energy’s ability to generate power and failure of the valve would require a shutdown of the generation unit for an immediate repair. ..Strategic Outcome(s) Strategic Outcome(s): Government that Works for All. Item 4 Posting Language ..Tit le Authorize negotiation and execution of a construction contract with MasTec North America, Inc., for Underground Electrical Civil Construction Indefinite Delivery/Indefinite Quantity contract in the amount of $24,000,000 for an initial 2-year term, with four 1-year extensions of $12,000,000, for a total contract amount not to exceed $72,000,000. [Note: This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 7.56% MBE and 1.20% WBE participation.] ..Body Lead Department Capital Contracting Office Managing Department Austin Energy Prior Council Action: N/A Fiscal Note Funding is available in the Fiscal Year 2021-2022 Capital and/or Operating Budget of Austin Energy. Funding for the extension options is contingent upon available funding in future budgets. Purchasing Language: Best Value to the City of Austin of the two proposals evaluated. Austin Energy designated this procurement as a Critical Business Need in accordance with Senate Bill 7, as adopted by City in Resolution No. 040610-02. For More Information: Inquiries should be directed to the City Manager’s Agenda Office, at 512-974-2991 or AgendaOffice@austintexas.gov. NOTE: Respondents to this solicitation, and their representatives, shall direct inquiries to Rolando Fernandez, 512-974-3596, Beverly Mendez, or the Project Manager, Chad Leingang, 512-505-7144. Council Committee, Boards and Commission Action: To be reviewed by the Electrical Utility Commission on November 8, 2021. Additional Backup Information: Austin Energy provides service and supports the needs of the utility’s core mission to safely deliver reliable electric service. Continued growth in the Austin Area has contributed to the need to expand infrastructure and resources in order to fulfill electric utility reliability requirements, customer requests, and expansions of Austin Energy service and to support facility growth. This contract will supplement Austin Energy’s labor force in order to provide ready access to contract labor and equipment for the performance of underground transmission and distribution services, all facets of electric distribution, transmission and substation underground services, routine electric service extensions as well as providing support for emergency, storm, holiday and electric outage restoration. This request allows for the award and execution of a requirements contract with MasTec North America Inc. for an estimated period of two years with four 1-year extensions. However, if funds for the initial term are expended staff may accelerate the extension options, but in no event will exceed the total contract amount. The extension options are subject to the agreement of both parties. Service requirements-based contracts provide for an indefinite quantity of services for a fixed time, usually an initial term with extension options. They are commonly used when precise quantities of supplies or services, above a specified minimum, cannot be determined. Service requirements-based contracts help streamline the contract process and service delivery, and allow the City the flexibility to add work as needs arise or change. As each project is identified and defined, a specific work assignment will be issued to the contractor who will complete the scope of work for the unit prices included in the contract. Work deadlines will be established for each work assignment. MasTec North America, Inc.’s unit prices and the estimated quantities of Work set forth in the Bid Form, are only used for the purpose of the comparison and evaluation of Bids. The City will subsequently issue Work Assignments based on the City’s needs, and not in accordance with the estimated quantities and bid amount contained in the Bid documents, up to the aggregated Contract Amount of $72,000,000, subject to further appropriations. This contract is essential to help reduce outages and long-term disturbances in the electric systems that affect Austin Energy customers. This contract will service all Districts and the city’s Extraterritorial Jurisdiction. MasTec, Inc. is located in Austin, TX. Strategic Outcome(s): Government That Works for All . . St r ategi c Out come(s) Item 5 Posting Language ..Title Authorize award of two contracts with Community Trucking LLC and Green Dream International d/b/a GDI, to provide flexible base, surface rock, and 3x5 rock, each for a term of five years for total contract amounts not to exceed $7,570,000, divided between the contractors. (Note: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9D Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods required for this solicitation, there was insufficient subcontracting opportunities; therefore, no subcontracting goals were established). ..Body Lead Department Purchasing Office. Client Department(s) Austin Energy, Aviation, Parks and Recreation Department, Watershed Protection Department. Fiscal Note Funding in the amount of $1,300,000 is available in the Fiscal Year 2021-2022 Operating Budget of Austin Energy. Funding in the amount of $10,000 is available in the Fiscal Year 2021-2022 Operating Budget of Aviation. Funding in the amount of $180,000 is available in the Fiscal Year 2021-2022 Operating Budget of the Parks and Recreation Department. Funding in the amount of $60,000 is available in the Fiscal Year 2021- 2022 Operating Budget of the Watershed Protection Department. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: The Purchasing Office issued an Invitation for Bids (IFB) 1100 DTB1025 for these goods and services. The solicitation was issued on June 28, 2021 and closed on July 20, 2021. Of the four offers received; the recommended contractors submitted the lowest responsive offers. A complete solicitation package, including a log of offers received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. Prior Council Action: For More Information: Inquiries should be directed to the City Manager’s Agenda Office, at 512-974-2991 or AgendaOffice@austintexas.gov NOTE: Respondents to this solicitation, and their representatives, shall continue to direct inquires to the solicitation’s Authorized Contact Person: DeJuan Brown, at 512-322-6472 or DeJuan.Brown@austintexas.gov. Council Committee, Boards and Commission Action: November 8, 2021 - To be reviewed by the Electric Utility Commission. Additional Backup Information: These contracts will provide flexible base, surface rock and 3x5 rock for various City departments. Flexible base is crushed limestone that is used to create a stable surface area for various projects such as the construction of electrical substation facilities and electrical equipment. Surface rock is crushed stone material used to cover the ground at substations to provide a protective layer between the grounding system below and personnel working above. Surface rock reduces the flow of electric current, increasing safety for employees and contractors working in and around substations. The 3x5 rock is used as erosion control in multiple applications, including construction entrances, construction laydown yards, substation underlay installations, berms, and transmission right-of-way roads. These contracts replace existing contracts that expire December 26, 2021. ..Strategic Outcome(s) Strategic Outcome(s): Government that Works for All. Item 6 Posting Language ..Title Authorize an amendment to a contract with Texas Electric Cooperatives, for the continued purchase of electric meters for use throughout the Austin Energy service area, to increase the amount by $10,000,000 and to extend the term by 18 months, for a revised total contract amount not to exceed $40,000,000. (Note: This contract was reviewed for subcontracting opportunities in accordance with City Code Chapter 2- 9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods required for this contract, there were no subcontracting opportunities; therefore, no subcontracting goals were established). ..Body Lead Department Purchasing Office. Client Department(s) Austin Energy. Purchasing Language: Contract Amendment. Fiscal Note Funding in the amount of $6,111,111 is available in the Fiscal Year 2021-2022 Capital Budget for Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. Prior Council Action: March 23, 2017 – Council approved the original contract, item 34, on an 8-0 vote with Council Member Troxclair abstaining and Council Members Casar and Garza off the dais. For More Information: Inquiries should be directed to the City Manager’s Agenda Office, at 512-974-2991 or AgendaOffice@austintexas.gov or to DeJuan Brown, at 512-322-6472 or DeJuan.Brown@austintexas.gov. Council Committee, Boards and Commission Action: November 8, 2021 - To be reviewed by the Electric Utility Commission. Additional Backup Information: The proposed amendment will provide Austin Energy with additional funding and time to complete planned and emergency distribution projects. The contract is for commercial and residential electric meters to be deployed throughout Austin Energy’s service area on an as needed basis. The meters provide electric service to new customers in response to growth and maintenance needs. Additionally, these meters streamline metering operations to reduce costs for Austin Energy and support Austin Energy’s strategic goals and objectives regarding system reliability, outage management, reduction of greenhouse gas emissions, and safety.  ..Strategic Outcome(s) Strategic Outcome(s): Government that Works for All. . Item 7 Posting Language ..Title Ratify a contract with Techline Inc. to provide distribution steel poles, in an amount of $750,000. (Note: This contract was reviewed for subcontracting opportunities in accordance with City Code Chapter 2- 9D Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods required for this contract, there were no subcontracting opportunities; therefore, no subcontracting goals were established). ..Body Lead Department Purchasing Office. Client Department(s) Austin Energy. Purchasing Language: Ratification. Prior Council Action: Fiscal Note Funding in the amount of $539,887 was available in the Fiscal Year 2020-2021 Operating Budget of Austin Energy. Funding in the amount of $210,112 is available in the Fiscal Year 2021-2022 Operating Budget of Austin Energy. For More Information: Inquiries should be directed to the City Manager’s Agenda Office, at 512-974-2991 or AgendaOffice@austintexas.gov or to Terry V. Nicholson, at 512-322-6586 or Terry.Nicholson@austintexas.gov. Council Committee, Boards and Commission Action: November 8, 2021 - To be reviewed by the Electric Utility Commission. Additional Backup Information: The contract for distribution steel poles was required due to an unprecedented steel shortage resulting from pandemic-induced disruptions in the steel industry. Shortages of raw materials in the supply chain led to dramatic spikes in pricing as well as cancelled orders, causing the termination of the prior contract. As a result, Austin Energy declared a Critical Business Need, and this stop gap contract was executed. An informal limited competition was conducted and the pricing and supply chain stability of three vendors were reviewed to determine best value to the City. This contract provides Austin Energy with steel poles on an as-needed basis to be used for new power lines and upgrades to existing infrastructure. Steel poles are necessary to support construction and development activities in Austin Energy’s service area and maintain the reliability of the electrical system. This request is for purchases which had to be made before the request could be brought to Council for authorization. A separate request for authorization is being submitted for the future gap until a new competitive solicitation can be issued. ..Strategic Outcome(s) Strategic Outcome(s): Government that Works for All. Item 8 Posting Language ..Title Authorize additional expenditures to a contract with Techline Inc., to continue providing distribution steel poles, in the amount of $3,750,000 for a revised total contract amount not to exceed $4,500,000. (Note: This contract was reviewed for subcontracting opportunities in accordance with City Code Chapter 2- 9D Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods required for this contract, there was insufficient availability of M/WBEs; therefore, no subcontracting goals were established). Fiscal Note Funding in the amount of $2,597,000 is available in the Fiscal Year 2021-2022 Operating Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. ..Body Lead Department Purchasing Office. Client Department(s) Austin Energy. Purchasing Language: Critical Business Need. Prior Council Action: For More Information: Inquiries should be directed to the City Manager’s Agenda Office, at 512-974-2991 or AgendaOffice@austintexas.gov or to Terry V. Nicholson, at 512-322-6586 or Terry.Nicholson@austintexas.gov. Council Committee, Boards and Commission Action: November 8, 2021 - To be reviewed by the Electric Utility Commission. Additional Backup Information: The additional authorization requested will allow Austin Energy to continue purchasing distribution steel poles as needed for new power lines and upgrades to existing infrastructure. An unprecedented steel shortage resulting from pandemic-induced disruptions in the steel industry led to dramatic price increases, cancelled orders and the termination of the prior contract. As a result, Austin Energy declared a Critical Business Need to establish this stop gap contract, which is necessary until a long-term contract is executed. A new long-term contract will be established to replace this one through a formal competitive solicitation in the upcoming months. An informal limited competition was conducted and the pricing and supply chain stability of three vendors were reviewed to determine the best value to the City. ..Strategic Outcome(s) Strategic Outcome(s): Government that Works for All. Item 9 Posting Language ..Title Authorize negotiation and execution of a cooperative contract with Accenture LLP, to provide implementation and managed services, related maintenance and support for the Sitecore web content management solution, for a term of three years in an amount not to exceed $2,306,000. (Note: This procurement was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this procurement, there were no subcontracting opportunities; therefore, no subcontracting goals were established). ..Body Lead Department Purchasing Office. Client Department(s) Austin Energy. Fiscal Note Funding in the amount of $640,556 is available in the Fiscal Year 2021-2022 Operating Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: Multiple vendors within this cooperative purchasing program were reviewed for these services. The Purchasing Office has determined this contractor best meets the needs of the department to provide the services required at the best value for the City. Prior Council Action: For More Information: Inquiries should be directed to the City Manager’s Agenda Office, at 512-974-2991 or AgendaOffice@austintexas.gov or to Paula Barriffe, at 512-322-6118 or Paula.Barriffe@austintexas.gov. Council Committee, Boards and Commission Action: November 8, 2021 – To be reviewed by the Electric Utility Commission. Additional Backup Information: The contract is to provide implementation services for Sitecore’s software as a service web content management solution and managed services including Sitecore applications and related maintenance and support. This solution will facilitate a cost-effective technology and design partnership to support Austin Energy’s website development efforts. Accenture LLP is experienced in Sitecore content management system and web development best practices and will be instrumental in enhancing the website’s functionality. This solution is a key component of Austin Energy’s effort to create a website that is user-friendly when accessed on a personal computer as well as a mobile device, incorporate Spanish-language capabilities, and easier navigation to frequently used resources. The State of Texas Department of Information Resources cooperative establishes competitively bid contracts that can be utilized by the State and other government agencies through a cooperative agreement. Cooperative agreements save taxpayer dollars by leveraging the State’s volume-buying power to drive down costs on hundreds of contracts through a streamlined cooperative purchasing program. ..Strategic Outcome(s) Strategic Outcome(s): Government that Works for All. Item 10 Posting Language ..Title Authorize an amendment to a contract with GE Energy Management Services Inc., for continued maintenance and support of the GE Smallworld Geographic Information Systems software suite, to increase the amount by $399,325 and to extend the term by one year, for a revised total contract amount not to exceed $5,716,354. (Note: Sole source contracts are exempt from the City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program; therefore, no subcontracting goals were established). ..Body Lead Department Purchasing Office. Client Department(s) Austin Energy. Purchasing Language: Contract Amendment. Fiscal Note Funding in the amount of $332,770 is available in the Fiscal Year 2021-2022 Operating Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. Prior Council Action: July 29, 2010 – Council approved the original contract, item 50, on a 7-0 vote. January 28, 2016 – Council approved an amendment, item 44, on a 9-0 vote, with Council Member Zimmerman abstained. For More Information: Inquiries should be directed to the City Manager’s Agenda Office, at 512-974-2991 or AgendaOffice@austintexas.gov or to Paula Barriffe, at 512-322-6118 or Paula.Barriffe@austintexas.gov. Council Committee, Boards and Commission Action: November 8, 2021 - To be reviewed by the Electric Utility Commission. Additional Backup Information: The proposed amendment will increase the authorization and provide continued maintenance and support for the GE Smallworld Geographic Information Systems (GIS) software suite for an additional year. Austin Energy uses this software suite as the system of record to model the electric distribution, downtown network, and transmission systems including connectivity details. This information is regularly distributed to critical Austin Energy downstream software applications to facilitate safe and reliable electric grid operations for electric system control, planning, reliability, and maintenance. Multiple business units within Austin Energy are completely reliant on the GE Smallworld GIS electric system data. GE Energy Management Services LLC is the sole provider of GE software licenses and maintenance for GE Smallworld GIS suite.  ..Strategic Outcome(s) Strategic Outcome(s): Government that Works for All. . Item 11 Posting Language ..Title Authorize an amendment to a contract with Eaton Corporation, for prevention maintenance and corrective repair of the uninterruptible power supply system at Austin Energy’s System Control Center, to increase the amount by $120,000, for a revised total contract amount not to exceed $425,000. (Note: Sole source contracts are exempt from the City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program; therefore, no subcontracting goals were established). Fiscal Note Funding in the amount of $170,833 is available in the Fiscal Year 2021-2022 Operating Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. ..Body Lead Department Purchasing Office. Client Department(s) Austin Energy. Purchasing Language: Contract Amendment. Prior Council Action: For More Information: Inquiries should be directed to the City Manager’s Agenda Office, at 512-974-2991 or AgendaOffice@austintexas.gov or to Melita Harden, at 512-974-6149 or Melita.Harden@austintexas.gov. Council Committee, Boards and Commission Action: November 8, 2021 – To be reviewed by the Electric Utility Commission. Additional Backup Information: The proposed amendment will provide additional authorization for the completion of repair services for power quality equipment at Austin Energy’s System Control Center. In the event of a power outage, the uninterruptible power supply (UPS) system provides battery backup power when the flow of electricity drops to an inadequate voltage. The system keeps computer systems and information technology equipment safe and operational. The system has required larger repairs than were anticipated, so additional authorization is needed. Eaton Corporation is the original equipment manufacturer for the UPS system; therefore, Eaton Corporation is the sole provider of these services.  ..Strategic Outcome(s) Strategic Outcome(s): Government that Works for All. . Item 12 Posting Language ..Tit le Authorize negotiation and execution of all documents and instruments necessary or desirable to acquire a permanent Electric Transmission and Distribution Easement consisting of two tracts of land, Tract 1, which is approximately 1,522 sq. foot of land out of the Samuel Cushing Survey Number 70, and Tract 2, which is approximately 2,927 sq. ft. of land out of the Marquita Castro Survey, both situated the City of Austin, Travis County, Texas, and being a portion of the property located at 2909 East Howard Lane, Manor, TX 78653, for the relocation of a portion of Austin Energy Transmission Circuit #975, in an amount not to exceed $98,000, including customary closing costs. ..D e Lead Department Austin Energy Fiscal Note Funding in the amount of $98,000 is available in the Fiscal Year 2021-2022 Capital Budget of Austin Energy. Prior Council Action: December 7, 2017- Council authorized negotiation and execution of all documents and instruments necessary or desirable to acquire a permanent electric transmission and distribution easement. For More Information: Jeff Vice, Director, Local Government Issues (512) 322-6087; Thomas Pierpoint, VP Electric System Engineering and Technical Services, (512) 972-9507; Pamela England, Manager, Public Involvement & Real Estate Services, (512) 322-6442. Council Committee, Boards and Commission Action: To be reviewed by the Electric Utility Commission on November 8, 2021. Additional Backup Information: The Circuit #975 upgrade project requires the relocation of a portion of the existing transmission circuit out of the Missouri-Kansas Railroad (“MOKAN”) corridor. That portion of Circuit #975 needs to be upgraded from a 2,000-amp rating to 3,000 amps. That section of the circuit has been notably unreliable due to inadequate shielding and minimal phase-phase, and phase-structure spacing. The line is also currently inaccessible for construction, and in the current location will not meet National Electric Safety Code clearance requirements. The new location along Howard Lane will provide increased safety and reliability, as well as improved connectivity within the overall electric service system. . . St r ategi c Out come(s) Strategic Outcome(s): Government That Works for All. Item 13 Posting Language ..Tit le Authorize negotiation and execution of a Job Order Assignment with Alpha Building Corporation, one of the City’s Facilities Improvement Job Order Contractors, for Decker Control Center Buildout Phase 1 for a total amount not to exceed $900,000. [Note: This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals established for the Job Order Contract.] ..Body Lead Department Capital Contracting Office Managing Department Austin Energy Fiscal Note For a single department funding: Funding is available in the Fiscal Year 2021-2022 Capital Budget of Austin Energy (AE). Purchasing Language: The original Job Order Contract was awarded through a Competitive Sealed Proposal solicitation process. Prior Council Action: June 15, 2017 – Council authorized negotiation and execution of the 2017 Job Order Contract Program. March 2, 2017 – Authorize the use of the competitive sealed proposal procurement method for solicitation of a job order contract for facility maintenance, repair, alteration, renovation, remediation, or minor construction. For More Information: Inquiries should be directed to the City Manager’s Agenda Office, at 512-974-2991 or AgendaOffice@austintexas.gov. NOTE: Respondents to this solicitation, and their representatives, shall direct inquiries to Rolando Fernandez, 512-974-7749, Beverly Mendez, 512-974-3596, or the Project Manager, Amy Newman, 512-322- 6323. Council Committee, Boards and Commission Action: To be reviewed by the Electric Utility Commission on November 8, 2021. Additional Backup Information: Energization of a prefabricated module is a critical step in completing the project and being able to solve the existing issues. Austin Energy needs to have this modular unit energized as soon as possible. The unit can be delivered, but without this additional work, the project cannot be completed. AE moved into a new headquarters over the summer. Facilities cannot release TLC to the City until EMO’s servers are removed and relocated to this modular unit. AE IT has a tight timeframe to schedule this move. The release is currently scheduled for early December. When the project was initiated last fall, the intent was that AE’s maintenance crew would perform the work, but as the project progressed it was determined that AE did not have the manpower to accomplish this complicated project in-house.  The solution that is underway will install a modular building to house computer room/communications at the Decker BUCC to maintain AE control of the site, deliver dual power feeds to the prefabricated module and the existing BUCC building, leverage the existing diverse fiber connections in and out of the building, allow for in house IT expertise, and maintain satisfactory geographic separation from System Control Center (SCC) and will migrate equipment out of the BUCC computer room into modular container computer room on the Decker property. This project addresses a number of concerns, as follows: The current SCADA/EMS and ADMS designated back up centers divided between the Back Up Control Center (BUCC) & Decker Library is insufficient to accommodate future growth due to physical space limitations within those locations. The BUCC garage bay is not optimal for computer and communications equipment, furthermore the back -up equipment has outgrown the physical space limitations and power/back-up power in the computer room area. In addition, the Decker Library is currently positioned to be decommissioned in conjunction with the plant closure, which will result in a need to move that equipment to a stable datacenter. The current ECC SCADA/EMS and ADMS back up computer rooms are divided between the Back Up Control Center (BUCC) & Decker Library. The Decker Library is not optimal for computer and communications equipment and will be decommissioned. Town Lake Center (TLC) to move in 2021 to new Mueller site, followed by Town Lake Center will be decommissioned in the near future (targeting December 2021) and backup Energy Market Operations (EMO) equipment will move to the BUCC. Job Order Contracting is a highly responsive contracting method that allows for services where the work is for indefinite time and indefinite quantities and where job order assignments are awarded substantially on the basis of pre-described and pre-priced tasks. Work may consist of facility maintenance, repair, alteration, renovation, remediation, or minor construction of City facilities. Pursuant to state statute, the City is required to obtain approval from Council for any individual job order assignment that exceeds $500,000. This request is for Council’s authorization to negotiate and execute one Job Order Assignment from the Job Order Contract program for an amount not-to-exceed $900,000, inclusive of contingency. This project is located within zip code 78724 (District 1). Alpha Building Corporation is located in San Antonio, Texas. Strategic Outcome(s): Safety, Health and Environment . . St r ategi c Out come(s) Item 14 Posting Language ..Title Authorize amendments to two cooperative contracts with Dell Marketing LP and Sirius Computer Solutions, Inc., d/b/a Sirius Computer Solutions, for continued hardware, software, professional services, and related maintenance support services, to increase the amount by $14,500,000 for a revised contract amount not to exceed $48,500,000 divided between the contractors. (Note: This procurement was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program For the goods and services required for this procurement, there were no subcontracting opportunities; therefore, no subcontracting goals were established). ..Body Lead Department Purchasing Office. Client Department(s) Austin Energy. Purchasing Language: Contract Amendment. Fiscal Note Funding in the amount of $12,228,000 is available in the Fiscal Year 2021-2022 Capital Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. Prior Council Action: February 6, 2020 – Council approved the original contract, item 43, on an 11-0 vote. For More Information: Inquiries should be directed to the City Manager’s Agenda Office, at 512-974-2991 or AgendaOffice@austintexas.gov or to Michelle Rocha, at 512-974-2261 or Michelle.Rocha@austintexas.gov. Council Committee, Boards and Commission Action: November 8, 2021 – To be reviewed by the Electric Utility Commission. Additional Backup Information: The proposed amendments will allow for additional hardware, software, professional services and related maintenance support services to continue the Strategic Transformation Infrastructure Roadmap program. Through this program, Austin Energy is transforming its hardware-based technology to software-defined data center, networking, and security platforms. This program will modernize Austin Energy's information technology network and provide cross-site disaster recovery capabilities that are easier to manage with lower total cost and at lower risk. During implementation of this program, Austin Energy identified an additional scope of work necessary to assist with application re-platforming, workload migration activities and expansion of implementation services to onboard additional Austin Energy worksites.  ..Strategic Outcome(s) Strategic Outcome(s): Government that Works for All. . Item 15 ..T it Posting Language le Authorize negotiation and execution of an amendment to the professional engineering services agreement with Jacobs Engineering Group Inc., for the Engineering Services for the Austin Community College Chiller Plant in the amount of $80,000, for a total contract amount not to exceed $3,478,094.24. (District 4) [Note: This amendment will be awarded in compliance with City Code 2-9B (Minority Owned and Women Owned Business Enterprise Procurement Program). Current participation to date is 15.80% MBE and 15.80% WBE. ..B o d y Lead Department Capital Contracting Office Managing Department Austin Energy Fiscal Note Funding is available in the Fiscal Year 2021-2022 Capital Budget of Austin Energy. Purchasing Language: Original contract was awarded through a qualifications-based selection process. Prior Council Action: August 22, 2019 – Council approved an amendment to the professional services agreement with Jacobs Engineering Group for Engineering Services for the Austin Community College Chiller Plant June 8, 2017 – Council approved a professional services agreement with Jacobs Engineering Group for Engineering Services for the Austin Community College Chiller Plant For More Information: Inquiries should be directed to the City Manager’s Agenda Office, at 512-974-2991 or AgendaOffice@austintexas.gov. NOTE: Respondents to this solicitation, and their representatives, shall direct inquiries to Rolando Fernandez, 512-974-7749, Rick Wilson, 512-974-7261, or the Project Manager, James Matlock, 512-322-6273. Council Committee, Boards and Commission Action: To be reviewed by the Electric Utility Commission (EUC) on November 8, 2021. Additional Backup Information: The City of Austin entered into an Interlocal Agreement in 2017 with Austin Community College (ACC) to provide chilled water services to the ACC Highland Campus located at 6101 Airport Boulevard, 78752 (District 4). A formal Request for Qualifications process resulted in the selection of Jacobs Engineering Group to provide professional engineering services for design of a chilled water plant including chillers, thermal energy storage tank, cooling towers, chemical storage and associated infrastructure and appurtenances. The Interlocal Agreement stipulates that Austin Energy will provide chilled water service to ACC’s Highland facilities at a fair market price while meeting ACC’s build-out schedule; and provides the City and Austin Energy the desired return on investment over the 20-year term of the chilled water service agreement. Delays have occurred on the project due to COVID-related, late delivery of electrical equipment, lack of permanent power in the plant (associated with the winter storm), and contractor availability. These delays have resulted in increased engineering charges for additional meetings with contractors and/or owner, responses to RFIs, and general project management construction administration. Therefore, Austin Energy has requested a 4% contingency increase. There will be no impact to the public on this property. All work will be conducted on the ACC project site. Any delay in Council approval of this item will hinder the delivery of chilled water to the ACC Austin Community College at Highland Mall. This amendment has been approved by the City’s Change Control Committee. The Change Control Committee was established to comply with Council Resolution No. 20120126-048, which required the establishment of consistent criteria and process to evaluate contractual changes for all contracts administered by the Capital Contracting Office. The Change Control Committee is comprised of management-level subject matter experts Jacobs Engineering Group is located in Austin, Texas. Strategic Outcome(s): Safety, Government That Works for All, Culture and Lifelong Learning, Economic Opportunity and Affordability, Health and Environment, Mobility . S t r a te gi c O ut co m e (s ) . Item 16 Posting Language ..Title Authorize an amendment to a contract with KUBRA Arizona, Inc., to upgrade the current Storm Center software at Austin Energy, to increase the amount by $925,547 and to extend the term by one year, for a revised total contract amount not to exceed of $3,234,767. (Note: This contract is exempt from the City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program; therefore, no subcontracting goals were established). ..Body Lead Department Purchasing Office. Client Department(s) Austin Energy. Purchasing Language: Contract Amendment. Fiscal Note Funding in the amount of $552,520 is available in the Fiscal Year 2021-2022 Operating Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. Prior Council Action: June 16, 2016 – Council approved the original contract, item 19, on a vote of 10-0 with Council Member Zimmerman abstaining. For More Information: Inquiries should be directed to the City Manager’s Agenda Office, at 512-974-2991 or AgendaOffice@austintexas.gov or to Paula Barriffe, at 512-322-6118 or Paula.Barriffe@austintexas.gov. Council Committee, Boards and Commission Action: November 8, 2021 - To be reviewed by the Electric Utility Commission. Additional Backup Information: The proposed amendment will allow for an upgrade and extension to Austin Energy’s Storm Center platform. The upgrade will provide an updated multi-tenant software platform for outage reporting and supporting interactive communication with customers’ mobile devices (iPhone, iPad, Android). The project will also enhance the text alert application, improving communications to Austin Energy customers during a power outage. The upgrade will fulfill expectations reported out at the June 2021 Winter Storm Uri After Actions Review. While this upgrade was already in the planning stage, Austin Energy thoroughly vetted the upgrade against new concerns that arose from Winter Storm Uri. The timeline of the upgrade project is highly sensitive. The current contract will expire in September 2022, and the proposed amendment will also extend support for one additional year. KUBRA Arizona, Inc. is the sole provider of upgrades, maintenance, and support services for the Storm Center outage maps product and overall EnergySuite family of solutions.  ..Strategic Outcome(s) Strategic Outcome(s): Safety, Health and Environment. . Item 17 Posting Language ..Title Authorize negotiation and execution of a contract with Southwire Company, LLC d/b/a Southwire, to provide overhead conductor lines and accessories, in an amount not to exceed $1,400,000. (Note: This contract was reviewed for subcontracting opportunities in accordance with City Code Chapter 2- 9D Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods required for this contract, there were no subcontracting opportunities; therefore, no subcontracting goals were established). ..Body Lead Department Purchasing Office. Client Department(s) Austin Energy. Fiscal Note Funding is available in the Fiscal Year 2021-2022 Capital Budget of Austin Energy. Purchasing Language: Austin Energy is designating this purchase as a Critical Business Need in accordance with Senate Bill 7, as adopted by the City as Resolution No. 040610-02. Prior Council Action: For More Information: Inquiries should be directed to the City Manager’s Agenda Office, at 512-974-2991 or AgendaOffice@austintexas.gov or to DeJuan Brown, at DeJuan.Brown@austintexas.gov. Council Committee, Boards and Commission Action: November 8, 2021 - To be reviewed by the Electric Utility Commission. Additional Backup Information: The contract will allow Austin Energy to upgrade Circuit 972, the 2.7-mile transmission line running from McNeil Drive to Howard Lane, which currently exceeds its emergency thermal limits under various contingencies. Taking the typical approach to reconductor Circuit 972 would necessitate a rebuild of almost the entire line and require easement acquisition on 62 parcels. To reduce that scope and avoid the extensive delays associated with easement acquisition, Austin Energy evaluated a class of new conductors, which replace the conventional steel core strands with core strands made from carbon fiber. Austin Energy determined that the conductor type sold by the contractor were the most suitable for this application. This conductor will reduce the amount of structure replacements resulting in a shorter construction and outage duration. Furthermore, use of this conductor will reduce the number of easement acquisitions required from 62 to 2. Completion of the Circuit 972 upgrade at the earliest possible time will enable Austin Energy to meet its reliability requirements and minimize congestion costs. Due to the accelerated timeline of this project, Austin Energy declared a Critical Business Need to expedite this purchase. ..Strategic Outcome(s) Strategic Outcome(s): Government that Works for All.