Approved Minutes — original pdf

Approved Minutes

Electric Utility Commission July 15, 2021 Minutes The Electric Utility Commission (EUC) convened a regularly scheduled meeting via videoconference/Webex. Meeting called to order by Chair Hopkins at 6:00 p.m. Also present were Commissioners Chapman, Ferchill, Funkhouser, Reed, Trostle and Tuttle. Commissioners Hadden, Stone, and Wray absent and one vacancy. CITIZEN COMMUNICATION: None. 1. APPROVAL OF MINUTES – Approve minutes of the June 21, 2021 special-called meeting. Motion (Reed) to approve minutes; seconded (Chapman); passed on a vote of 6- 0, with Commissioner Trostle off the dais, Commissioners Hadden, Stone, and Wray absent and one vacancy. NEW BUSINESS – CONSENT ( ) = Target Council Meeting Date; [ ] = RCA Type Motion (Chapman) to recommend Items 2, 3, 5-11; seconded (Reed); all passed on a 6-0 vote with Commissioner Trostle off the dais, Commissioners Hadden, Stone, and Wray absent and one vacancy. Motion (Ferchill) to recommend Item 4, “The Electric Utility Commission endorses the Austin Energy Fiscal Year 2022 Budget as presented on July 15, 2021;” seconded (Reed); passed on a 6-0 vote with Commissioner Funkhouser off the dais, Commissioners Hadden, Stone, and Wray absent and one vacancy. 2. (7/29) [Capital Contracting] Authorize award and execution of a construction contract with Southwest Corporation, for Cistern Substation Control Enclosure in the amount of $498,461 plus a $49,846 contingency, for a total contract amount not to exceed $548,307. 3. (7/29) [Purchasing] Authorize an amendment to an existing contract with Open Systems International, Inc., for continued maintenance and support of Austin Energy’s generation management system for an increase in the amount of $650,000 and to extend the term by five years, for a revised total contract amount not to exceed $2,073,287. 4. (7/29) [Austin Energy] Conduct a public hearing to receive public comment and consider proposed rate and fee changes for Austin Energy as part of the Fiscal Year 2021-2022 proposed budget. 5. (7/29) [Austin Energy] Authorize negotiation and execution of all documents and instruments necessary or desirable to acquire a permanent Electric Transmission and Distribution Easement consisting of approximately 0.067 acre (2,934 square feet), and a Temporary Construction Easement consisting of approximately 0.163 acre (7,093 square feet) out of the J.P. Wallace Survey, Abstract No. 789, Travis County, Texas, and being a portion of the property located at 7521 N. Lamar Blvd., Austin, Texas 78752, for the Austin Energy  Transmission Circuit 811 JL-MC 138kV upgrade project, in an amount not to exceed $170,000.00, including closing costs. 6. (7/29) [Capital Contracting] Authorize award and execution of a construction contract with Jay-Reese Contractors, Inc., for Rainey Street Gas Insulated Switchgear (GIS) Substation in the amount of $10,891,000 plus a $1,633,650 contingency, for a total contract amount not to exceed $12,524,650. 7. (7/29) [Capital Contracting] Authorize award and execution of a construction contract with Kiewit Infrastructure South Co., for Cistern Substation Cut-in and CKT 3121/3136 OPGW Addition project in the amount of $2,797,978.00 plus a $279,797.80 contingency, for a total contract amount not to exceed $3,077,775.80. 8. (8/26) [Purchasing] Authorize negotiation and execution of a contract with Peerless Mfg Co, to provide turnkey services to replace ammonia evaporation skids at Sand Hill Energy Center in an amount not to exceed $3,200,000. 9. (8/26) [Purchasing] Authorize negotiation and execution of a contract with MediaMosaic, Inc. D/B/A The Mosaic Company, for the design and development of an operator training program, for a term of 24 months in an amount not to exceed $1,900,000. 10. (8/26) [Purchasing] Authorize award of a contract with Techline Inc., to provide precast concrete manholes, for a term of 60 months for a total contract not to exceed $6,250,000. 11. (8/26) [Purchasing Multi Departmental; AE’s estimated portion is $9.75M] Authorize negotiation and execution of a cooperative contract with Software One, Inc, for Microsoft Office 365 Enterprise License Agreement for all City departments, for a term of three years in an amount not to exceed $35,000,000. STAFF BRIEFINGS & REPORTS 12. Austin Energy FY 2021-22 Budget – provided by John Davis, Austin Energy Budget Director; Pat Sweeney, Vice President of Power Production; Tom Pierpoint, Vice President of Electric Systems, Engineering &Technical Services; Elaine Veselka, Interim Vice President, Customer Energy Solutions; Manuel Garza, Energy Efficiency Services Manager; and Greg Flay, Austin Energy Chief Technology Officer. 13. Legislative Update – provided by Tammy Cooper, Senior Vice President of Regulatory, Communications & Compliance. OTHER BUSINESS 14. Report regarding City Council action on items previously reviewed by the EUC. 15. Future agenda items: Reed: Update re Renewables & Storage RFP (when applicable) Stone: Provide distribution line clearance rulemaking outcome Hadden: Headquarters update (September) Chapman: Future locations for EUC meetings; Bill relief and disconnect report (both in Aug) 2  Tuttle:  Distribution System upgrade plans (e.g., sectionalization plan or using AMI meters for more granular rolling blackouts; any other Capital improvements that will help resiliency and reliability / achieve SAIDI/SAIFI goals)  Transmission investment plan update (perhaps later in the year)  URI after-action report (when complete)  Follow up re codes (EV ready, etc.; targeted for September) Meeting adjourned at 7:31 p.m. 3