Item 13: Council Action Report — original pdf

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Item 13 EUC Report re Council Action August 19, 2021 Items below recommended by EUC June 21; Council approved on date indicated in parenthesis. 2. (7/29) [Purchasing] Authorize negotiation and execution of a contract with Adisa Public Relations D/B/A Adisa Communications, MWDB, to provide community outreach for Austin Energy’s energy efficiency and rebate programs and equity goals, in an amount not to exceed $210,000. 3. (7/29) [Purchasing] Authorize negotiation and execution of a multi-term contract with Techline Inc, for fiberglass utility poles, for up to five years for a total contract amount not to exceed $1,000,000. 4. (7/29) [Purchasing] Authorize negotiation and execution of four contracts for large industrial motor repair services, with Austin Armature Works LP, Evans Enterprises Inc., Houma Armature Works & Supply LLC, and Shermco Industries Inc.; each for a term of five years for total contract amounts not to exceed $2,500,000, divided among the contractors. 5. (7/29) [Purchasing] Ratify an amendment to an existing contract with Intrado Interactive Services Corporation, for high call volume answering services, in the amount of $72,000, for a revised total contract not to exceed amount of $884,000. 6. (7/29) [Purchasing] Authorize an amendment to an existing contract with Intrado Interactive Services Corporation, for continued high call volume answering services, for an increase in the amount of $260,000 and extend the term by one year, for a revised total contract amount not to exceed $1,144,000. 7. (7/29) [Purchasing] Authorize award of seven contracts for electrical supplies, with Beyond Components; Priester-Mell & Nicholson Inc.; Wesco Distribution Inc. d/b/a Power Supply; Techline Inc.; Stuart C. Irby Co.; JMR Technology Inc.; and KBS Electrical Distributors Inc.; each for a term of five years for total contract amounts not to exceed $1,200,000, divided among the contractors. 8. (7/29) [Purchasing Multi-department; AE’s portion estimated at $3M] Authorize award of a multi- term contract with Tony Parent Enterprises d/b/a Allied Fence & Security (MBE), to provide fencing installation and repair services, for up to five years for a total contract amount not to exceed $7,975,000. 9. (7/29) [Purchasing] Authorize negotiation and execution of two cooperative contracts with Precision Task Group, Inc. and Accenture, LLP, to provide Workday software subscriptions and implementation services, each for a term of three years for total contract amounts not to exceed $3,500,000, divided between the contractors. 10. (7/29) [Purchasing] Ratify a contract with Tecxila II, Inc. d/b/a Casa Chapala Catering (MWBE), for catering and other essential items for Austin Energy staff supporting winter storm restoration efforts, in the amount of $95,825. 11. (7/29) [Purchasing] Authorize negotiation and execution of a contract with Solar Turbines Inc to provide turbine maintenance and support, for a term of 10 years, in an amount not to exceed $8,925,000. 12. (7/29) [Purchasing Multi Department; AE’s portion estimated at $10.2M] Authorize negotiation and execution of a cooperative contract with RFD & Associates, Inc., for unlimited software licensing, maintenance, cloud services, and professional services, for a term of three years for a total contract amount not to exceed $12,000,000. 1 Item 13 13. (7/29) [Purchasing] Ratify multiple emergency contracts with various contractors, for goods and services related to the Coronavirus pandemic in the amount of $14,243,964. 14. (7/29) [Austin Energy] Authorize the negotiation and execution of a twelve-month lease agreement with Casa Marco Tx III, LLC for approximately 1.134 acres (49,397 square feet) of space located at 201 West Howard Lane for a temporary construction laydown yard to support several major electric transmission projects in an amount not to exceed $240,000, with one twelve month extension option, in the amount of $240,000, for a total amount not to exceed $480,000.00. Situated in the J. Applegait Survey, in Travis County, Texas, being a portion of Lot 1A, Block A, Resubdivision of Parmer North Section One Lots 1 and 2, a subdivision in Travis County, Texas, according to the map or plat thereof, recorded in Document No. 199900330, of the Official Public Records of Travis County, Texas; said Lot 1A being described in Special Warranty Deed to Case Marco Texas, LLC, a Texas limited liability company, recorded in Document No. 2013181682 of the Official Public Records of Travis County, Texas. Items below recommended by EUC July 15; Council approved on date indicated in parenthesis. 2. (7/29) [Capital Contracting] Authorize award and execution of a construction contract with Southwest Corporation, for Cistern Substation Control Enclosure in the amount of $498,461 plus a $49,846 contingency, for a total contract amount not to exceed $548,307. 3. (7/29) [Purchasing] Authorize an amendment to an existing contract with Open Systems International, Inc., for continued maintenance and support of Austin Energy’s generation management system for an increase in the amount of $650,000 and to extend the term by five years, for a revised total contract amount not to exceed $2,073,287. 4. (7/29) [Austin Energy] Conduct a public hearing to receive public comment and consider proposed rate and fee changes for Austin Energy as part of the Fiscal Year 2021-2022 proposed budget. 5. (7/29) [Austin Energy] Authorize negotiation and execution of all documents and instruments necessary or desirable to acquire a permanent Electric Transmission and Distribution Easement consisting of approximately 0.067 acre (2,934 square feet), and a Temporary Construction Easement consisting of approximately 0.163 acre (7,093 square feet) out of the J.P. Wallace Survey, Abstract No. 789, Travis County, Texas, and being a portion of the property located at 7521 N. Lamar Blvd., Austin, Texas 78752, for the Austin Energy Transmission Circuit 811 JL-MC 138kV upgrade project, in an amount not to exceed $170,000.00, including closing costs. 6. (7/29) [Capital Contracting] Authorize award and execution of a construction contract with Jay-Reese Contractors, Inc., for Rainey Street Gas Insulated Switchgear (GIS) Substation in the amount of $10,891,000 plus a $1,633,650 contingency, for a total contract amount not to exceed $12,524,650. 7. (7/29) [Capital Contracting] Authorize award and execution of a construction contract with Kiewit Infrastructure South Co., for Cistern Substation Cut-in and CKT 3121/3136 OPGW Addition project in the amount of $2,797,978.00 plus a $279,797.80 contingency, for a total contract amount not to exceed $3,077,775.80. Items below recommended by EUC July 15; Council to review on date indicated in parenthesis. 8. (8/26) [Purchasing] Authorize negotiation and execution of a contract with Peerless Mfg Co, to provide turnkey services to replace ammonia evaporation skids at Sand Hill Energy Center in an amount not to exceed $3,200,000. 9. (8/26) [Purchasing] Authorize negotiation and execution of a contract with MediaMosaic, Inc. D/B/A The Mosaic Company, for the design and development of an operator training program, for a term of 24 months in an amount not to exceed $1,900,000. 2  10. (8/26) [Purchasing] Authorize award of a contract with Techline Inc., to provide precast concrete manholes, for a term of 60 months for a total contract not to exceed $6,250,000. 11. (8/26) [Purchasing Multi Departmental; AE’s estimated portion is $9.75M] Authorize negotiation and execution of a cooperative contract with Software One, Inc, for Microsoft Office 365 Enterprise License Agreement for all City departments, for a term of three years in an amount not to exceed $35,000,000. Item 13 3