Approved Minutes — original pdf

Approved Minutes

Electric Utility Commission June 21, 2021 Minutes The Electric Utility Commission (EUC) convened a regularly scheduled meeting via videoconference/Webex. Meeting called to order by Chair Hopkins at 5:34 p.m. Also present were Commissioners Chapman, Ferchill, Hadden, Reed, Stone and Tuttle. Commissioners Funkhouser, Trostle and Wray were absent, plus one vacancy. CITIZEN COMMUNICATION: David Glenn and Scott Turner (HBA Representatives re Item 18; appealing the line clearance rulemaking) 1. APPROVAL OF MINUTES – Approve minutes of the May 13, 2021 special-called meeting. Motion (Chapman) to approve minutes; seconded (Hadden); passed on a vote of 6-0, with Commissioner Reed off the dais and Commissioners Funkhouser, Trostle and Wray absent, and one vacancy. NEW BUSINESS – CONSENT ( ) = Target Council Meeting Date; [ ] = RCA Type Motion (Ferchill) to recommend Items 2-14; seconded (Tuttle); passed on a vote of 6-0, with Commissioner Reed off the dais and Commissioners Funkhouser, Trostle and Wray absent, and one vacancy. 2. (7/29) [Purchasing] Authorize negotiation and execution of a contract with Adisa Public Relations D/B/A Adisa Communications, MWDB, to provide community outreach for Austin Energy’s energy efficiency and rebate programs and equity goals, in an amount not to exceed $210,000. 3. (7/29) Authorize negotiation and execution of a multi-term contract with Techline Inc, for fiberglass utility poles, for up to five years for a total contract amount not to exceed $1,000,000. 4. (7/29) [Purchasing] Authorize negotiation and execution of four contracts for large industrial motor repair services, with Austin Armature Works LP, Evans Enterprises Inc., Houma Armature Works & Supply LLC, and Shermco Industries Inc.; each for a term of five years for total contract amounts not to exceed $2,500,000, divided among the contractors. 5. (7/29) [Purchasing] Ratify an amendment to an existing contract with Intrado Interactive Services Corporation, for high call volume answering services, in the amount of $72,000, for a revised total contract not to exceed amount of $884,000. 6. (7/29) [Purchasing] Authorize an amendment to an existing contract with Intrado Interactive Services Corporation, for continued high call volume answering services, for an increase in the amount of $260,000 and extend the term by one year, for a revised total contract amount not to exceed $1,144,000. 7. (7/29) [Purchasing] Authorize award of seven contracts for electrical supplies, with Beyond Components; Priester-Mell & Nicholson Inc.; Wesco Distribution Inc. d/b/a Power Supply; Techline Inc.; Stuart C. Irby Co.; JMR Technology Inc.; and KBS Electrical Distributors Inc.; each for a term of five years for total contract amounts not to exceed $1,200,000, divided among the contractors. 8. (7/29) [Purchasing Multi-department; AE’s portion estimated at $3M] Authorize award of a multi-term contract with Tony Parent Enterprises d/b/a Allied Fence & Security (MBE), to provide fencing installation and repair services, for up to five years for a total contract amount not to exceed $7,975,000. 9. (7/29) [Purchasing] Authorize negotiation and execution of two cooperative contracts with Precision Task Group, Inc. and Accenture, LLP, to provide Workday software subscriptions and implementation services, each for a term of three years for total contract amounts not to exceed $3,500,000, divided between the contractors. 10. (7/29) [Purchasing] Ratify a contract with Tecxila II, Inc. d/b/a Casa Chapala Catering (MWBE), for catering and other essential items for Austin Energy staff supporting winter storm restoration efforts, in the amount of $95,825. 11. (7/29) [Purchasing] Authorize negotiation and execution of a contract with Solar Turbines Inc to provide turbine maintenance and support, for a term of 10 years, in an amount not to exceed $8,925,000. 12. (7/29) [Purchasing Multi Department; AE’s portion estimated at $10.2M] Authorize negotiation and execution of a cooperative contract with RFD & Associates, Inc., for unlimited software licensing, maintenance, cloud services, and professional services, for a term of three years for a total contract amount not to exceed $12,000,000. 13. (7/29) [Purchasing] Ratify multiple emergency contracts with various contractors, for goods and services related to the Coronavirus pandemic in the amount of $14,243,964. 14. (7/29) [Austin Energy] Authorize the negotiation and execution of a twelve-month lease agreement with Casa Marco Tx III, LLC for approximately 1.134 acres (49,397 square feet) of space located at 201 West Howard Lane for a temporary construction laydown yard to support several major electric transmission projects in an amount not to exceed $240,000, with one twelve month extension option, in the amount of $240,000, for a total amount not to exceed $480,000.00. Situated in the J. Applegait Survey, in Travis County, Texas, being a portion of Lot 1A, Block A, Resubdivision of Parmer North Section One Lots 1 and 2, a subdivision in Travis County, Texas, according to the map or plat thereof, recorded in Document No. 199900330, of the Official Public Records of Travis County, Texas; said Lot 1A being described in Special Warranty Deed to Case Marco Texas, LLC, a Texas limited liability company, recorded in Document No. 2013181682 of the Official Public Records of Travis County, Texas. STAFF BRIEFINGS & REPORTS 15. Power plant winterization – provided by Pat Sweeney, VP, Power Production 16. Distribution vegetation management program – provided by Joseph Osborne, Electric System Field Operations Manager  17. Alternatives for EV ready, Electric ready, and Residential Multifamily Water Heating – provided by Kurt Stogdill, Manager, Green Building and Sustainability 18. Clearance requirements for distribution overhead lines – provided by Scott Bayer, Director, Transmission and Distribution Engineering OTHER BUSINESS 19. Report regarding City Council action on items previously reviewed by the EUC. 20. Future agenda items. From May: Reed: Update re Renewable RFP (when applicable) Stone: Provide distribution line clearance rulemaking outcome Hadden: Headquarters update Chapman: Future locations for EUC meetings Tuttle:  Legislative review  Distribution System upgrade plans (e.g., vegetation management status; sectionalization plan or using AMI meters for more granular rolling blackouts; any other Capital improvements that will help resiliency and reliability / achieve SAIDI/SAIFI goals)  Transmission investment plan update (perhaps later in the year)  URI after-action report (when complete)  Building Code review from 2021 updates, EV ready, electrification Meeting adjourned at 7:50 p.m.