Items 2-14: Draft RCAs — original pdf

Backup

Item 2 ..Title P osting Language Authorize negotiation and execution of a contract with Adisa Public Relations d/b/a Adisa Communications (MBE), to provide community outreach for Austin Energy energy efficiency and rebate programs and equity goals, in an amount not to exceed $210,000. (Note: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. However, the recommended contractor identified subcontracting opportunities). ..Body Lead Department Purchasing Office. Client Department(s) Austin Energy. Fiscal Note Funding in the amount of $35,000 is available in the Fiscal Year 2020-2021 Operating Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: The Purchasing Office issued a Request for Proposals (RFP) 1100 EAL3016 for these services. The solicitation issued on November 23, 2020 and it closed on January 12, 2021. Of the six offers received, the recommended contractor submitted the best evaluated responsive offer. A complete solicitation package, including a log of offers received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. Prior Council Action: For More Information: Inquiries should be directed to the City Manager’s Agenda Office, at 512-974-2991 or AgendaOffice@austintexas.gov NOTE: Respondents to this solicitation, and their representatives, shall continue to direct inquiries to the solicitation’s Authorized Contact Person: Liz Lock, at 512-322-6251 or Liz.Lock@austintexas.gov. Council Committee, Boards and Commission Action: June 21, 2021 – To be reviewed by the Electric Utility Commission. Additional Backup Information: The contract will provide outreach to traditionally underrepresented populations who cannot afford or easily access Austin Energy programs. The goal is to make energy conservation programs such as demand response and solar more widely recognized, understood, and adopted throughout the Austin Energy service area. Adisa Public Relations d/b/a Adisa Communications will work with Austin Energy, the Equity Office, and community stakeholders to generate feedback and develop new or enhanced approaches for increased participation producing social outcomes, including; higher quality home comfort, energy savings, and reduced utility bills. This is a new contract. The recommended contractor is a City certified Minority-Owned Business Enterprise, is a Historically Underutilized Business, and is local. An evaluation team with expertise in this area evaluated the offers and scored Adisa Public Relations d/b/a Adisa Communications as the best to provide these services based on experience, project concept and strategy, price, local preference, and service-disabled veteran business enterprise. ..Strategic Outcome(s) Strategic Outcome(s): Government That Works for All. Item 3 Posting Language ..Title Authorize negotiation and execution of a multi-term contract with Techline Inc., for fiberglass utility poles, for up to five years for a total contract amount not to exceed $1,000,000. (Note: Sole source contracts are exempt from the City Code Chapter 2-9D Minority Owned and Women Owned Business Enterprise Procurement Program; therefore, no subcontracting goals were established). Fiscal Note Funding in the amount of $33,333 is available in the Fiscal Year 2020-2021 Operating Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. ..Body Lead Department Purchasing Office. Client Department(s) Austin Energy. Purchasing Language: Sole Source. Prior Council Action: For More Information: Inquiries should be directed to the City Manager’s Agenda Office, at 512-974-2991 or AgendaOffice@austintexas.gov or to Terry V. Nicholson, at 512-322-6586 or Terry.Nicholson@austintexas.gov. Council Committee, Boards and Commission Action: June 21, 2021 - To be reviewed by the Electric Utility Commission. Additional Backup Information: The contract will provide fiberglass utility poles to be used for the replacement of rotted wooden poles and new installations. The poles are lighter and come in sections, allowing field crews to hand carry them into areas that are not accessible to the heavy equipment required for wood pole installations. Austin Energy’s pole inspection initiative has identified several hundred wood poles that will need to be replaced over the next four to five years. The poles are manufactured by Shakespeare and are the only fiberglass utility poles that have been qualified by Austin Energy. Techline, Inc. is the sole distributor of Shakespeare utility poles in the state of Texas. Contract Detail: Contract Term Initial Term Optional Extension 1 Length of Term 1 yr. 1 yr. Contract Authorization $ 200,000 $ 200,000 Optional Extension 2 Optional Extension 3 Optional Extension 4 TOTAL 1 yr. 1 yr. 1 yr. 5 yrs. $ 200,000 $ 200,000 $ 200,000 $1,000,000 Note: Contract Authorization amounts are based on the City’s estimated annual usage. ..Strategic Outcome(s) Strategic Outcome(s): Government That Works for All. Item 4 ..Title P osting Language Authorize negotiation and execution of four contracts for large industrial motor repair services, with Austin Armature Works LP; Evans Enterprises Inc.; Houma Armature Works & Supply LLC; and Shermco Industries Inc.; each for a term of five years for total contract amounts not to exceed $2,500,000, divided among the contractors. (Note: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established). ..Body Lead Department Purchasing Office. Client Department(s) Austin Energy. Fiscal Note Funding in the amount of $83,333 is available in the Fiscal Year 2020-2021 Operating Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: The Purchasing Office issued a Request for Proposals (RFP) 1100 SMB3010REBID for these services. The solicitation issued on January 18, 2021 and it closed on February 9, 2021. Of the seven offers received, the recommended contractors submitted the best evaluated responsive offers. A complete solicitation package, including a log of offers received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. Prior Council Action: For More Information: Inquiries should be directed to the City Manager’s Agenda Office, at 512-974-2991 or AgendaOffice@austintexas.gov NOTE: Respondents to this solicitation, and their representatives, shall continue to direct inquiries to the solicitation’s Authorized Contact Person: Michelle Rocha at 512-974-2261 or Michelle.Rocha@austintexas.gov. Council Committee, Boards and Commission Action: June 21, 2021 – To be reviewed by the Electric Utility Commission. Additional Backup Information: The contract will provide specialized maintenance, repair, overhaul and rewind of large industrial motors at Austin Energy’s Sand Hill Energy Center, Decker Creek Power Station, and District Cooling and Energy locations. The motors are critical to power plant infrastructure and maintaining them in working order is essential to Austin Energy’s ability to generate power. An evaluation team with expertise in this area evaluated the offers and scored Austin Armature Works LP, Evans Enterprises Inc., Houma Armature Works & Supply LLC, and Shermco Industries Inc. as the best to provide these services based on experience and qualifications, methodology, price, local preference, and service disabled veteran business enterprise. ..Strategic Outcome(s) Strategic Outcome(s): Government That Works for All. Item 5 ..Title P osting Language Ratify an amendment to an existing contract with Intrado Interactive Services Corporation, for high call volume answering services, in the amount of $72,000, for a revised total contract not to exceed amount of $884,000. (Note: This contract is exempt from the City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program; therefore, no subcontracting goals were established). ..Body Lead Department Purchasing Office. Client Department(s) Austin Energy. Purchasing Language: Ratification. Fiscal Note Funding was available in the Fiscal Year 2020-2021 Operating Budget of Austin Energy. Prior Council Action: October 3, 2013 – Council approved the original contract, item 38, on a 7-0 vote. For More Information: Inquiries should be directed to the City Manager’s Agenda Office, at 512-974-2991 or AgendaOffice@austintexas.gov or to Liz Lock, at 512-322-6251 or Liz.Lock@austintexas.gov. Council Committee, Boards and Commission Action: June 21, 2021 – To be reviewed by the Electric Utility Commission. Additional Backup Information: The contract provides high call volume answering services during power outages. The system is designed to accept thousands of outage calls through an interactive voice response platform. In the event of a power outage, huge spikes in call activity quickly overload the utility contact center’s phone lines when customers attempt to report an outage. With this service, customer outage calls can be answered and reported while allowing the utility contact center lines to be open to meet customer’s ongoing needs without interruption. In February, Winter Storm Uri brought historic cold weather, power outages, and crippled the energy infrastructure in the State of Texas. Austin Energy experienced a higher than anticipated influx of calls to the utility contact center, and this high call volume answering service allowed Austin Energy to handle the unprecedented number of outage calls. The ratification is requested to cover services on this contract resulting from the increased usage and allow for these critical services to remain uninterrupted. The contractor custom-designed the system for Austin Energy with proprietary coding, therefore Intrado Interactive Services Corporation is the sole provider of these services.  ..Strategic Outcome(s) Strategic Outcome(s): Government That Works for All. . Item 6 ..Title P osting Language Authorize an amendment to an existing contract with Intrado Interactive Services Corporation, for continued high call volume answering services, for an increase in the amount of $260,000 and extend the term by one year, for a revised total contract amount not to exceed $1,144,000. (Note: This contract is exempt from the City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program; therefore, no subcontracting goals were established). ..Body Lead Department Purchasing Office. Client Department(s) Austin Energy. Purchasing Language: Contract Amendment. Fiscal Note Funding in the amount of $24,000 is available in the Fiscal Year 2020-2021 Operating Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. Prior Council Action: October 3, 2013 – Council approved the original contract, item 38, on a 7-0 vote. For More Information: Inquiries should be directed to the City Manager’s Agenda Office, at 512-974-2991 or AgendaOffice@austintexas.gov or to Liz Lock, at 512-322-6251 or Liz.Lock@austintexas.gov. Council Committee, Boards and Commission Action: June 21, 2021 – To be reviewed by the Electric Utility Commission. Additional Backup Information: The contract provides high call volume answering services during power outages. The system is designed to accept thousands of outage calls through an interactive voice response platform. In the event of a power outage, huge spikes in call activity quickly overload the utility contact center’s phone lines when customers attempt to report an outage or obtain information about an outage. With this service, customer outage calls can be answered and reported while allowing the utility contact center lines to be open to meet customer’s ongoing needs without interruption. Austin Energy is in need of additional time and funding on this contract as it reviews options and determines the best long-term solution for these services. The contractor custom-designed the system for Austin Energy in 1996 with proprietary coding, therefore Intrado Interactive Services Corporation is the sole provider of these services.  ..Strategic Outcome(s) Strategic Outcome(s): Government That Works for All. . Item 7 Posting Language ..Title Authorize award of seven contracts for electrical supplies, with Beyond Components; Priester-Mell & Nicholson Inc.; Wesco Distribution Inc. d/b/a Power Supply; Techline Inc.; Stuart C. Irby Co.; JMR Technology Inc.; and KBS Electrical Distributors Inc.; each for a term of five years for total contract amounts not to exceed $1,200,000, divided among the contractors. (Note: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9D Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established). ..Body Lead Department Purchasing Office. Client Department(s) Austin Energy. Fiscal Note Funding in the amount of $40,666 is available in the Fiscal Year 2020-2021 Operating Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: The Purchasing Office issued an Invitation for Bids (IFB) 1100 MEA1029 for these goods. The solicitation issued on January 11, 2021 and it closed on February 2, 2021. Of the eight offers received, the recommended contractors submitted the only responsive offers. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. Prior Council Action: For More Information: Inquiries should be directed to the City Manager’s Agenda Office, at 512-974-2991 or AgendaOffice@austintexas.gov NOTE: Respondents to this solicitation, and their representatives, shall continue to direct inquiries to the solicitation’s Authorized Contact Person: Maria Andrade, at 512-972-9424 or Maria.Andrade@austintexas.gov. Council Committee, Boards and Commission Action: June 21, 2021 - To be reviewed by the Electric Utility Commission. Additional Backup Information: These contracts will provide various electrical supplies and tools for Austin Energy. These include items such as fuses, pole wraps, splice kits, compression lugs, mounting brackets, crossarms, dead ends, meter sleeves, canvas bags, cable grips, and marking tape. These contracts ensure that Austin Energy has the critical supplies necessary for timely repairs and maintenance, as well as for work on new projects. These contracts will be used to replenish stock at Austin Energy’s warehouses and will be issued to crews for maintenance and construction on an as-needed basis. ..Strategic Outcome(s) Strategic Outcome(s): Government That Works for All. Item 8 ..Title P osting Language Authorize award of a multi-term contract with Tony Parent Enterprises d/b/a Allied Fence & Security (MBE), to provide fencing installation and repair services, for up to five years for a total contract amount not to exceed $7,975,000. (Note: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods and services required for this solicitation, there were insufficient subcontracting opportunities; therefore, no subcontracting goals were established). ..Body Lead Department Purchasing Office. Client Department(s) Parks and Recreation Department; Austin Convention Center Department; Austin Energy; Austin Public Library; Austin Resource Recovery; Austin Water; Aviation; Building Services Department; Austin Fire Department; Austin Police Department; Public Works. Fiscal Note Funding in the amount of $664,583 is available in the Fiscal Year 2020-2021 Operating Budget of various City departments. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: The Purchasing Office issued an Invitation for Bid (IFB) 8600 SBR1013 for these goods and services. The solicitation issued on February 8, 2021 and it closed on March 9, 2021. Of the four offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. Prior Council Action: For More Information: Inquiries should be directed to the City Manager’s Agenda Office, at 512-974-2991 or AgendaOffice@austintexas.gov NOTE: Respondents to this solicitation, and their representatives, shall continue to direct inquiries to the solicitation’s Authorized Contact Person: Sarah Ramos, at 512-974-2554 or sarah.ramos@austintexas.gov. Council Committee, Boards and Commission Action: May 5, 2021 - To be reviewed by the Water and Wastewater Commission. June 21, 2021 - To be reviewed by the Electric Utility Commission. Additional Backup Information: The contract will provide fencing and fencing-related products and services including the installation of new fencing, fencing repair services, and custom fencing projects for multiple City departments at various locations. The contractor will supply all the necessary equipment, labor and material needed for the installation or repair of the fence. These services will enable departments to effectively manage their chain link and wood fencing needs, providing effective and individualized project management. It includes prompt repair services for circumstances such as damage to fences, gates, and vandalized fences to protect critical City infrastructure. This contract will replace a contract which will expire on August 29, 2021. The recommended contractor is the current provider for these goods and services. The requested authorization amount was determined using departments annual requirements and historical spend. If the City is unable to secure a contract, the administrative burden on City staff will increase as a result of the ongoing need to solicit each project, which will result in higher prices and a delay in the City's ability to quickly procure services affecting critical facilities. Length of Term 3 yrs. 1 yr. 1 yr. 5 yrs. Contract Authorization $4,785,000 $1,595,000 $1,595,000 $7,975,000 Note: Contract Authorization amounts are based on the City’s estimated annual usage. Contract Detail: Contract Term Initial Term Optional Extension 1 Optional Extension 2 TOTAL ..Strategic Outcome(s) Strategic Outcome(s): Safety. Item 9 Posting Language ..Title Authorize negotiation and execution of two cooperative contracts with Precision Task Group, Inc. and Accenture, LLP, to provide Workday software subscriptions and implementation services, each for a term of three years for total contract amounts not to exceed $3,500,000, divided between the contractors. (Note: This procurement was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this procurement, there were no subcontracting opportunities; therefore, no subcontracting goals were established). ..Body Lead Department Purchasing Office. Client Department(s) Austin Energy. Fiscal Note Funding in the amount of $240,000 is available in the Fiscal Year 2020-2021 Operating Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: Multiple cooperative purchase programs were reviewed for these services. The Purchasing Office has determined these contractors best meets the needs of the department to provide the services required at the best value for the City. Prior Council Action: For More Information: Inquiries should be directed to the City Manager’s Agenda Office, at 512-974-2991 or AgendaOffice@austintexas.gov or to Daniel Dellemonache, at 512-974-2981 or Daniel.Dellemonache@austintexas.gov. Council Committee, Boards and Commission Action: June 21, 2021 – To be reviewed by the Electric Utility Commission. Additional Backup Information: These contracts are for Workday software subscriptions and implementation services. Austin Energy currently uses the Human Resource Identity Management System through Workday to track and manage worker data for employees, temporary, and contingent workers. Accurate worker data is required to meet compliance requirements for access to the network and applications as well as privileged access to North American Electronic Reliability Corporation (NERC)/Critical Infrastructure Protection assets. The Workday application tracks onboarding, transfers, promotions, and offboarding to grant or remove access to Austin Energy sites and systems. In 2019, it was determined that Austin Energy needed a more robust Identity Management System to help meet NERC requirements to remain compliant with federal regulations. Austin Energy uses Workday subscriptions for project implementation efforts as well as additional Workday products and services. Failure to approve these contracts would disrupt current projects and require a transition period at additional cost. The State of Texas Department of Information Resources cooperative establishes competitively bid contracts that can be utilized by the State and other government agencies through a cooperative agreement. Cooperative agreements save taxpayer dollars by leveraging the State’s volume-buying power to drive down costs on hundreds of contracts through a streamlined cooperative purchasing program. ..Strategic Outcome(s) Strategic Outcome(s): Government That Works for All. Posting Language ..Title Ratify a contract with Tecxila II, Inc. d/b/a Casa Chapala Catering (MWBE), for catering and other essential items for Austin Energy staff supporting winter storm restoration efforts, in the amount of $95,825. (Note: This contract is exempt from the City Code Chapter 2-9D Minority Owned and Women Owned Business Enterprise Procurement Program; therefore, no subcontracting goals were established). Item 10 ..Body Lead Department Purchasing Office. Client Department(s) Austin Energy. Purchasing Language: Ratification. Prior Council Action: Fiscal Note Funding was available in the Fiscal Year 2020-2021 Operating Budget of Austin Energy. For More Information: Inquiries should be directed to the City Manager’s Agenda Office, at 512-974-2991 or AgendaOffice@austintexas.gov or to Sandy Brandt, at 512-974-2870 or Sandy.Brandt@austintexas.gov. Council Committee, Boards and Commission Action: June 21, 2021 – To be reviewed by the Electric Utility Commission. Additional Backup Information: In February, Winter Storm Uri brought historic cold weather, power outages, and crippled the energy infrastructure in the State of Texas. Austin Energy staff worked around the clock in support of winter storm recovery efforts. The contractor provided services including the preparation and delivery of more than 6,800 warm meals to feed staff as well as purchasing and delivering socks, underwear and towels for Austin Energy’s emergency relief workers. Tecxila II, Inc. d/b/a Casa Chapala Catering is a City of Austin certified Minority Woman-Owned Business and State of Texas certified Historically Underutilized Business. ..Strategic Outcome(s) Strategic Outcome(s): Government That Works for All. Posting Language ..Title Authorize negotiation and execution of a contract with Solar Turbines Inc., to provide turbine maintenance and support, for a term of 10 years in an amount not to exceed $8,925,000. (Note: Sole source contracts are exempt from the City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program; therefore, no subcontracting goals were established). Item 11 Fiscal Note Funding in the amount of 704,328 is available in the Fiscal Year 2020-2021 Operating Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. ..Body Lead Department Purchasing Office. Client Department(s) Austin Energy. Purchasing Language: Sole Source. Prior Council Action: For More Information: Inquiries should be directed to the City Manager’s Agenda Office, at 512-974-2991 or AgendaOffice@austintexas.gov or to Sandy Brandt, at 512-974-2870 or Sandy.Brandt@austintexas.gov. Council Committee, Boards and Commission Action: June 21, 2021 – To be reviewed by the Electric Utility Commission. Additional Backup Information: The contract is for maintenance, parts, repair and remote monitoring of the Solar Mercury 50 gas turbine at Mueller Energy Center. This turbine is the primary source of power for Dell Children's Hospital. The turbine provides the plant with energy and also produces energy for export. Its waste heat is used to generate steam in a heat recovery steam generator to be used for both chilled water production and commercial use by Dell Children’s Hospital. The contractor is responsible for all preventative and corrective maintenance of the main power unit to warranty the unit. In addition, services include remote monitoring to ensure overall unit health, which ensures the reliability of electrical service to Dell Children’s Hospital. Solar Turbines, Inc. is the original equipment manufacturer for the unit and only authorized provider of parts and service. ..Strategic Outcome(s) Strategic Outcome(s): Government That Works for All. Item 12 Posting Language ..Title Authorize negotiation and execution of a cooperative contract with RFD & Associates, Inc., for unlimited software licensing, maintenance, cloud services, and professional services, for a term of three years for a total contract amount not to exceed $12,000,000. (Note: This procurement was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this procurement, there were no subcontracting opportunities; therefore, no subcontracting goals were established). ..Body Lead Department Purchasing Office. Client Department(s) Austin Energy; Communications and Technology Management. Fiscal Note Funding in the amount of $1,900,000 is available in the Fiscal Year 2020-2021 Operating Budget of Austin Energy. Funding in the amount of $500,000 is available in the Fiscal Year 2020-2021 Operating Budget of Communications and Technology Management. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: Multiple vendors within this cooperative purchasing program were reviewed for these services. The Purchasing Office has determined this contractor best meets the needs of the departments to provide the services required at the best value for the City. Prior Council Action: For More Information: Inquiries should be directed to the City Manager’s Agenda Office, at 512-974-2991 or AgendaOffice@austintexas.gov or to Daniel Dellemonache, at 512-974-2981 or Daniel.Dellemonache@austintexas.gov. Council Committee, Boards and Commission Action: June 21, 2021 – To be reviewed by the Electric Utility Commission. Additional Backup Information: The contract is for an Oracle unlimited license agreement (ULA), software maintenance, cloud services, and professional services. This software is used for the operation and support of essential business applications citywide, supporting critical services, 24 hours a day, seven days a week. The ULA offers deployment of unlimited software licenses and provides future growth of essential Oracle products that are critical for security and performance of citywide essential database systems. This solution modernizes the City's information technology infrastructure by improving disaster recovery, use of secondary data centers, standardizes processes, and provides upgrades to multi-core processors. The State of Texas Department of Information Resources cooperative establishes competitively bid contracts that can be utilized by the State and other government agencies through a cooperative agreement. Cooperative agreements save taxpayer dollars by leveraging the State’s volume-buying power to drive down costs on hundreds of contracts through a streamlined cooperative purchasing program. ..Strategic Outcome(s) Strategic Outcome(s): Government That Works for All. Austin Energy Summary: Oracle Unlimited Licensing Agreement – RFD Mercedes Sanchez Chief Information Officer EUC 6/21/2021 © 2018 Austin Energy RCA Summary Oracle – Unlimited Licensing Agreement • Authorize contract with RFD & Associates, Inc., for Oracle unlimited software licensing, maintenance, cloud services, and professional services, for a term of three years (CTM 1.8M; AE $10.2M) • Oracle ULA products offer AE the opportunity to deploy unlimited software licenses and provide for future growth from a list of essential Oracle products that the City considers critical for security and performance of the database systems. • The Oracle software will promote smart technology decisions and support best practices in a number of areas towards modernization of the City's information systems, disaster recovery, secondary data centers, information technology standardization. RFD – Oracle Unlimited Licensing Agreement Austin Energy 36 Month Forecast $2,523,506 $2,457,223 $2,457,223 $1,885,600 FY21 FY22 FY23 FY24 RFD - Oracle Unlimited Licensing Agreements Citywide Historical View $12M $11.5M $11M ULA 2015 ULA 2018 ULA 2021 2 Posting Language ..Title Ratify multiple emergency contracts with various contractors, for goods and services related to the Coronavirus pandemic in the amount of $14,243,964. (Note: These contracts are exempt from the City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program; therefore, no subcontracting goals were established.). Item 13 ..Body Lead Department Purchasing Office. Client Department(s) Austin Energy. Purchasing Language: Ratification. Fiscal Note Funding in the amount of $4,373,142 was available in the Fiscal Year 2019-2020 Operating Budget of Austin Energy. Funding in the amount of $9,870,822 was available in the Fiscal Year 2020-2021 Operating Budget of Austin Energy. Prior Council Action: May 7, 2020 - Council approved agenda item 19 which ratified multiple contracts including a contract with Capitol Medical Services, LLC for $299,993. For More Information: Inquiries should be directed to the City Manager’s Agenda Office, at 512-974-2991 or AgendaOffice@austintexas.gov or to Shawn Willett, at 512-974-2021 or Shawn.Willett@austintexas.gov. Council Committee, Boards and Commission Action: June 21, 2021 – To be reviewed by the Electric Utility Commission. Additional Backup Information: On March 6, 2020, a Declaration of Local Disaster was issued by Mayor Adler to allow the City to take measures to avoid the spread of the Coronavirus (COVID-19) across the city and county. On March 13, 2020, Governor Abbot issued a Declaration of State of Disaster that allowed for additional steps to prepare for, respond to, and mitigate the spread of COVID-19. The Stay Home - Work Safe Order was issued March 24, 2020 and extended multiple times to establish social distancing guidelines. To provide for goods and services urgently needed to respond to this emergency, multiple contracts were executed. The requested authorization is for contracts that exceeded the City Manager’s authority that were executed under the disaster declaration including the following: Capitol Medical Services, LLC – $3,565,605; additional temperature screening and COVID-19 testing services for Austin Energy Deep South Communications L.L.C. – $1,800,000; multiplexing equipment to increase Austin Energy’s bandwidth capabilities as a result of employees teleworking Equinix, Inc. - $493,644; to establish cloud interconnection services with Equinix on an accelerated timeline in order to provide stable, reliable connections between cloud providers during the COVID- 19 pandemic. This service removed uncertainty around connectivity to Austin Energy’s primary cloud providers used for internal (Microsoft, etc.) and customer facing services (customer billing system, etc.). Intoollect LLC – $884,715; additional data processing services, software maintenance and support, and consulting services to aid in the monitoring of Billing Services Management staff productivity due to employees teleworking Logix Holding Company LLC, d/b/a Logix Fiber Networks – $1,500,000; to establish connectivity to Equinix (connection point to cloud providers) from Austin Energy data centers during the COVID-19 pandemic. This service provides a dedicated connection for utility traffic, improves reliability, and provides for redundancy in disaster recovery situations. Sirius Computer Solutions Inc. – $6,000,000; to mitigate security risks associated with remote work, due to the COVID-19 pandemic, Austin Energy needed to make critical infrastructure improvements on an accelerated timeline. ..Strategic Outcome(s) Strategic Outcome(s): Health and Environment; Government That Works for All. Item 14 ..Title Posting Language Authorize the negotiation and execution of a twelve-month lease agreement with Casa Marco Tx III, LLC for approximately 1.134 acres (49,397 square feet) of space located at 201 West Howard Lane for a temporary construction laydown yard to support several major electric transmission projects in an amount not to exceed $240,000, with one twelve month extension option, in the amount of $240,000, for a total amount not to exceed $480,000.00. Situated in the J. Applegait Survey, in Travis County, Texas, being a portion of Lot 1A, Block A, Resubdivision of Parmer North Section One Lots 1 and 2, a subdivision in Travis County, Texas, according to the map or plat thereof, recorded in Document No. 199900330, of the Official Public Records of Travis County, Texas; said Lot 1A being described in Special Warranty Deed to Case Marco Texas, LLC, a Texas limited liability company, recorded in Document No. 2013181682 of the Official Public Records of Travis County, Texas. ..De Lead Department Austin Energy Fiscal Note Funding in the amount of $240,000 is available in the Fiscal Year 2021-2022 Capital Budget of Austin Energy. Prior Council Action: August 4, 2016- Council approved the negotiation and execution of a 36-month lease agreement with Casa Casa Marco TX III, LLC, for approximately 49,397 square feet (1.134 acres) of surface area space located at 201 West Howard Lane for a temporary construction laydown yard to support major electric transmission projects. For More Information: Jeff Vice, Director, Local Government Issues (512) 322-6087; Thomas Pierpoint, VP Electrical System engineering and Technical Services, (512) 972-9507; Pamela England, Manager, Public Involvement & Real Estate Services, (512) 322-6442. Council Committee, Boards and Commission Action: June 21, 2021- To be reviewed by the Electric Utility Commission. Additional Backup Information: The laydown yard will continue to be utilized for the storage of material and equipment for the major transmission projects under construction in the northeast quadrant of Austin Energy’s electrical transmission and distribution system. The site is located on West Howard Lane southeast of McCallen Pass. The tract will provide suitable access and paved area to store the equipment and materials needed to complete the work. The remaining project in construction is for 2.5 miles of new construction on the reroute of a portion of the Dunlap to Techridge transmission line that will replace the existing line route located in the MoKan right of way. The overall cost of construction for this project is approximately $6,100,000, which was approved in previous Austin Energy CIP budget requests. The laydown yard is strategically located to effectively support the construction staging and storage needs for the remaining projects. ..Strategic Outcome(s) Strategic Outcome(s): Government That Works for All.