Approved Minutes — original pdf

Approved Minutes

Electric Utility Commission February 8, 2021 Minutes The Electric Utility Commission (EUC) convened a regularly scheduled meeting via videoconference/Webex. Meeting called to order by Chair Hopkins at 1:05 p.m. Also present were Commissioners Boyle, Hadden, Reed, Stone, Trostle, Tuttle and Weldon. Commissioners Ferchill, Funkhouser and Wray were absent. Chair Hopkins recognized and thanked Commissioner Boyle for his service, as this is his final meeting. CITIZEN COMMUNICATION: GENERAL – Paul Robbins re Customer Assistance Program 1. APPROVAL OF MINUTES – Approve minutes of the January 11, 2021 regular meeting. Motion (Trostle) to approve minutes; seconded (Tuttle); passed on a vote of 8-0, with Commissioners Ferchill, Funkhouser and Wray absent. NEW BUSINESS – CONSENT ( ) = Target Council Meeting Date; [ ] = RCA Type Items 2-4, 6-9, and 11 – 13 unanimously recommended on consent (8-0, with Commissioners Ferchill, Funkhouser and Wray absent). Following discussion, the following items were recommended on a vote of 8-0, with Commissioners Ferchill, Funkhouser and Wray absent: Item 5: motion (Tuttle) to recommend; seconded (Reed)    Item 10: motion (Weldon) to recommend; seconded (Hadden) Item 14: motion (Reed) to recommend; seconded (Weldon) 2. (2/18) [Capital Contracting] Authorize negotiation and execution of an amendment to the professional services agreement with Stanley Consultants, Inc., for professional engineering services for the Rainey Street Gas Insulated Switchgear Substation Design (formerly Future Downtown Gas Insulated Switchgear Substation Design) in the amount of $1,436,895, for a total contract amount not to exceed $2,895,895. 3. (2/18) [Capital Contracting] Authorize award and execution of a construction contract with DynaGrid Construction Group, LLC, for Bluff Springs Substation in the amount of $7,407,380.03 plus a $740,380 contingency, for a total contract amount not to exceed $8,148,118.03. 4. (2/18) [Austin Energy] Authorize execution of 10-year extensions to existing electric service franchise agreements for the use of rights-of-way within other municipalities within the Austin Energy service territory, maintaining the payment amount of three percent of gross electric revenues from customers within each municipality. 1 5. (2/18) [Austin Energy and Austin Water] Approve an ordinance amending the fiscal year 2020-2021 budgets of Austin Water and Austin Energy to appropriate up to $10,000,000 for the utilities’ Plus-One payment assistance programs. 6. (3/4) [Purchasing] Authorize negotiation and execution of a contract with RecordPoint Software USA LLC, to provide Records365 enterprise electronic records management software solution, for a term of five years for a total contract amount not to exceed $1,551,000. 7. (3/4) [Purchasing] Authorize award of a multi-term contract with Lauren Concrete Inc., for ready-mix concrete, for up to five years for a total contract amount not to exceed $8,700,000. 8. (3/4) [Purchasing] Authorize award of three multi-term contracts for three phase distribution padmount transformers, with KBS Electrical Distributors Inc.; WESCO Distribution, Inc. D/B/A Hi-Line Utility Supply Co, LLC aka Power Supply; and Techline Inc.; each for up to five years for total contract amounts not to exceed $56,875,000, divided among the contractors. 9. (3/4) [Purchasing] Authorize award of a contract with Techline Inc, to provide substation circuit breakers in an amount not to exceed $300,000. 10. (3/4) [Capital Contracting] Authorize negotiation and execution of a professional services agreement with the following 2 staff recommended firms (or other qualified responders) for Request for Qualifications Solicitation No. Solicitation CLMP312: HDR Engineering, Inc. and POWER Engineers, Inc., for engineering services for the Austin Energy Staff Augmentation, Engineering and Related Engineering Services for Electric System Engineering and Technical Services Rotation List in an amount not to exceed $25,875,000 . 11. (3/4) [Purchasing Multi-Department; AE’s estimated portion: $234K] Authorize an amendment to an existing contract with SuccessFactors, Inc., to provide continued subscription for talent, performance, and learning management software, for an increase in the amount of $315,000 and to extend the term by one year, for a revised total contract amount not to exceed $2,921,702. 12. (3/4) [Purchasing] Authorize award of a contract with Texas Electric Cooperatives, to provide coupling capacitor voltage transformers, for five years for a total contract amount not to exceed $585,000. 13. (3/25) [Purchasing Multi-Department; AE’s estimated portion: $272K] Authorize negotiation and execution of a cooperative contract with Carahsoft Technology Corp, to provide Smartsheet work management software licenses, maintenance and support, for up to five years for a total contract amount not to exceed $600,000. 14. (3/4) [Austin Energy] Approve an ordinance authorizing acceptance of $1,000,000 as part of the Office of Energy Efficiency and Renewable Energy (EERE) award from the U.S. Department of Energy (DOE) and amending the Fiscal Year 2020 - 2021 Austin Energy Operating Budget Special Revenue Fund (Ordinance No. 20200812-001) to appropriate $1,000,000 for Building Technologies Proving Ground – Public Sector Field Validation Conservation Research and Development Program. At Chair’s prerogative, briefings were taken up in the following order: 17, 18, 15 then 16. 2 STAFF BRIEFINGS & REPORTS 15. 1st Quarter Financial Briefing – provided by Mark Dombroski, Deputy General Manager 16. Utility Bill Relief Update – provided by Kerry Overton, Deputy General Manager and 17. 1st Quarter Operations Briefing – provided by Sidney Jackson, Deputy General Manager and CFO and COO Chief Customer Officer 18. REACH Update – provided by Erika Bierschbach, Vice President, Energy Market Operations and Resource Planning OTHER BUSINESS 19. Report regarding City Council action on items previously reviewed by the EUC. 20. Discuss potential future agenda items:  Tuttle: Resiliency  Hadden: Report re STP Sirens going off on Dec 30th  Reed: Report re Local Solar and Storage RFP results  Hopkins: Robbins’ request for recommendation to Council re CAP audit The meeting adjourned at 3:00p.m. 3