Items 2-11: Draft RCAs — original pdf

Backup

Item 2 Posting Language ..Title Authorize negotiation and execution of a Design Build Agreement with Stellar Energy Americas, Inc. for design and construction services for the Mueller Energy Center Chiller Capacity Addition in an amount not to exceed $15,600,000. [Note: This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 22.50% MBE and 18.30% WBE participation.] ..Body Lead Department Capital Contracting Office Managing Department Austin Energy Fiscal Note Funding is available in the Fiscal Year 2020 – 2021 Capital Budget of Austin Energy. Purchasing Language: Best Value to the City of Austin of eleven offers received. Prior Council Action: February 20, 2020 – City Council authorized use of Design-Build type of Alternative Delivery Method. For More Information: Inquiries should be directed to the City Manager’s Agenda Office, at 512-974-2991 or AgendaOffice@austintexas.gov. NOTE: Respondents to this solicitation, and their representatives, shall direct inquiries to Rolando Fernandez, 512-974-7749, Rick Selin, 512-974-7179, or the Project Manager, Annette Guerra, 512-322-6203. Council Committee, Boards and Commission Action: To be reviewed by the Electric Utility Commission on October 12, 2020. Additional Backup Information: Austin Energy constructs, maintains, and operates district chilled water plants that transform electrical energy into stored thermal energy that is then distributed, via a network of underground pipes, to external customers in the form of chilled water. The aggregation of loads enables superior efficiencies, reliability and quality when compared to stand-alone systems at each customer’s building. The thermal storage element enables Austin Energy to shift electrical consumption from on-peak to off-peak periods. Austin Energy owns and operates three district energy and cooling systems serving the Downtown Central Business District, the Domain, and the Mueller Redevelopment Zone. The project is to construct a new 6,000-ton Chilled Water Plant (including thermal storage) with an estimated design and construction budget of $15,600,000 to meet the cooling needs of the new Austin Energy Headquarters building, a new medical office building, expansion of the Dell Children’s Hospital and other new customers as they arise. Austin Energy will connect the plant to the existing chilled water distribution piping in the Mueller Redevelopment Zone. The plant equipment will include chillers, cooling towers, pumps and all other equipment for a remotely-operated chilling station. The goal is to have the plant operational in time for the summer 2022 cooling season to minimize the need for temporary chillers to meet requirements. The Design-Build contract is recommended for award to the Design-Builder providing the best value to the City, as established through a qualifications-based selection process. A design-build solicitation is a 2-Step Process consisting of Request for Qualifications and Request for Additional Information. A diverse City-staffed Evaluation Panel comprised of technical experts, reviews, scores, and shortlists Design-Builder firms. The result of which is the selection of the highest-ranked firm. Council’s authorization is requested to negotiate and execute an agreement with the highest-ranked firm to begin design phase services. MBE/WBE goals are initially established for the design phase services only. When Design is sufficiently complete and prior to Construction Phase, MBE/WBE goals are established based on identified construction trades. Austin Energy will perform all public and community engagement. The Design-Builder will be required to assist Austin Energy in providing graphics, project descriptions, and technical information, as requested. The Design-Builder’s team representative will be required to attend and participate in public presentations and assist in follow-up tasks. This project is located within zip code 78723 (District 1). The completion date is slated to be February 2022. TOP RANKED FIRM: Stellar Energy Americas, Inc. is located in Jacksonville, Florida. SECOND RANKED FIRM: SpawGlass Contractors, Inc. is located in Austin, Texas. Strategic Outcome(s): Government that Works for All Posting Language ..Title Authorize reimbursement of costs to GBD Properties Inc. for the engineering, purchase and installation of a service pipe connection to interconnect the second phase of the Shoal Creek Walk building to the Austin Energy Downtown District Cooling System, in an amount not to exceed $175,616. Item 3 ..De Lead Department Austin Energy Prior Council Action: Fiscal Note Funding is available in the Austin Energy Fiscal Year 2020-2021 Capital Budget. For More Information: Pat Sweeney, Vice President, Power Production, 512-322-6292; Andrew Gallo, Interim Director, District Energy Cooling, 512-322-6424 Council Committee, Boards and Commission Action: To be reviewed by the Electric Utility Commission on October 12, 2020. Additional Backup Information: Austin Energy (AE) operates several district cooling systems providing chilled water to customer buildings through a network of underground pipes. These systems serve multiple large buildings within a particular service area including Downtown Austin, the Domain, the Mueller Redevelopment Zone and, soon, Austin Community College Highland Campus. A district cooling plant distributes chilled water to the customer's building through a set of heat exchangers located in the building's mechanical room. A single district cooling plant can meet the cooling needs of many buildings. For example, the Downtown District Cooling System currently serves 47 customers, including City Hall, the main library, Austin Convention Center, Whole Foods, Ballet Austin, hotels, residential buildings and office towers. Additionally, by using thermal energy storage, AE shifts electric load from peak times (3:00 p.m. to 6:00 p.m.) to off-peak times, helping AE meet the Council-approved thermal energy storage goal of 40MW by 2030. Adding chilled water customers increases the load to AE’s District Cooling System and thereby increases the amount of potential electrical demand shifted from on-peak to off-peak hours. This project will connect the Shoal Creek Walk building #2 at the corner of 5th and Bowie Streets to the Downtown District Cooling System. The piping will provide chilled water service to the existing mechanical room as specified in a Chilled Water Services Agreement between AE and GBD Properties Inc. AE recovers the cost for reimbursable items through the chilled water rate specified in the agreement. The customer is purchasing the materials for reimbursement due to the short timeframe until construction will begin. Delay of this project would delay building construction. This project is located in zip code 78703 and Council District 4. AE will manage the project. ..Strategic Outcome(s) Strategic Outcome(s): Government That Works for All Item 4 Posting Language ..Title Authorize negotiation and execution of a contract with Atlas Copco Compressors LLC, for preventative maintenance and repair services for air compressors, for a term of five years in an amount not to exceed $440,000. (Note: Sole source contracts are exempt from the City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program; therefore, no subcontracting goals were established). Fiscal Note Funding in the amount of $88,000 is available in the Fiscal Year 2020-2021 Operating Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. ..Body Lead Department Purchasing Office. Client Department(s) Austin Energy. Purchasing Language: Sole Source. Prior Council Action: For More Information: Inquiries should be directed to the City Manager’s Agenda Office, at 512-974-2991 or AgendaOffice@austintexas.gov or to Julia Finn, at 512-322-6060 or Julia.Finn@austintexas.gov. Council Committee, Boards and Commission Action: October 12, 2020 - To be reviewed by the Electric Utility Commission. Additional Backup Information: The contract will provide preventative maintenance and repair services for existing Atlas Copco air compressors at Sand Hill Energy Center, which are necessary to operate valves for the generators and keep the plant running at capacity. The contractor is the only company authorized to perform services on Atlas Copco compressors while maintaining a warranty on the compressors. This contract replaces the existing contract which expires March 5, 2021. The recommended contractor is the current provider for these services. ..Strategic Outcome(s) Strategic Outcome(s): Government That Works for All. Item 5 ..Title P osting Language Authorize award of a multi-term contract with Absolute Testing Services Inc., to provide installation, repair and testing of electrical systems for up to five years for a total contract amount not to exceed $1,500,000. (Note: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established). ..Body Lead Department Purchasing Office. Client Department(s) Austin Energy. Fiscal Note Funding in the amount of $250,000 is available in the Fiscal Year 2020-2021 Operating Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: The Purchasing Office issued an Invitation for Bids (IFB) 1100 SMB1010 for these services. The solicitation issued on June 29, 2020 and it closed on July 28, 2020. Of the four offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. Prior Council Action: For More Information: Inquiries should be directed to the City Manager’s Agenda Office, at 512-974-2991 or AgendaOffice@austintexas.gov NOTE: Respondents to this solicitation, and their representatives, shall continue to direct inquiries to the solicitation’s Authorized Contact Persons: DeJuan Brown, at 512-322-6472 or DeJuan.Brown@austintexcas.gov or Julia Finn, at 512-322-6060 or Julia.Finn@austintexas.gov. Council Committee, Boards and Commission Action: October 12, 2020 – To be reviewed by the Electric Utility Commission. Additional Backup Information: The contract will provide new equipment installation, repairs, and electrical testing on an as needed basis for the electrical systems located within Austin Energy’s district cooling plants. District cooling plants provide customers with chilled water, which is a more efficient, environmentally friendly, and affordable way to cool buildings than traditional air conditioning. This is a new contract. Previously, these services were contracted on an individual job basis. Contract Detail: Contract Term Initial Term Optional Extension 1 Optional Extension 2 Optional Extension 3 TOTAL Length of Term 2 yrs. 1 yr. 1 yr. 1 yr. 5 yrs. Contract Authorization $ 600,000 $ 300,000 $ 300,000 $ 300,000 $1,500,000 Note: Contract Authorization amounts are based on the City’s estimated annual usage. ..Strategic Outcome(s) Strategic Outcome(s): Government That Works for All. Item 6 Posting Language ..Title Authorize award of a multi-term contract with KBS Electrical Distributors Inc., to provide substation signs, for up to five years for a total contract amount not to exceed $550,000. (Note: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9D Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established). ..Body Lead Department Purchasing Office. Client Department(s) Austin Energy. Fiscal Note Funding in the amount of $100,833 is available in the Fiscal Year 2020-2021 Operating Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: The Purchasing Office issued an Invitation for Bids (IFB) 1100 DTB1018 for these goods. The solicitation issued on July 13, 2020 and it closed on August 11, 2020. Of the two offers received, the recommended contractor submitted the only responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. Prior Council Action: For More Information: Inquiries should be directed to the City Manager’s Agenda Office, at 512-974-2991 or AgendaOffice@austintexas.gov NOTE: Respondents to this solicitation, and their representatives, shall continue to direct inquiries to the solicitation’s Authorized Contact Person: DeJuan Brown, at 512-322-6472 or DeJuan.Brown@austintexas.gov. Council Committee, Boards and Commission Action: October 12, 2020 – To be reviewed by the Electric Utility Commission. Additional Backup Information: The contract will provide signs for Austin Energy substations. The signs are used to communicate safety and emergency information such as the presence of dangers, mandatory requirements, and prohibited actions. These signs will conform to the guidelines of the American National Standard Institute. This is a new contract. Previously, these goods were acquired through spot purchases. Contract Detail: Contract Term Initial Term Optional Extension 1 Optional Extension 2 Optional Extension 3 Optional Extension 4 TOTAL Length of Term 1 yr. 1 yr. 1 yr. 1 yr. 1 yr. 5 yrs. Contract Authorization $110,000 $110,000 $110,000 $110,000 $110,000 $550,000 Note: Contract Authorization amounts are based on the City’s estimated annual usage. ..Strategic Outcome(s) Strategic Outcome(s): Government That Works for All. Item 7 Posting Language ..Title Authorize negotiation and execution of three multi-term contracts with Asplundh Tree Expert LLC; Davey Tree Surgery Co; and Wright Tree Service, Inc.; to provide vegetation management services on distribution energized lines, each for up to five years for total contract amounts not to exceed $85,000,000, divided among the contractors. (Note: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program and subcontractor goals were applied to the solicitation. The recommended contractors met the Combined MBE/WBE Goal with 3.75% MBE/WBE participation). ..Body Lead Department Purchasing Office. Client Department(s) Austin Energy. Fiscal Note Funding in the amount of $15,583,332 is available in the Fiscal Year 2020-2021 Operating Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: The Purchasing Office issued a Request for Proposals (RFP) 1100 EAL3012 for these services. The solicitation issued on June 1, 2020 and it closed on July 14, 2020. Of the five offers received, the recommended contractors submitted the only responsive offers. A complete solicitation package, including a log of offers received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. Prior Council Action: Click or tap here to enter text. For More Information: Inquiries should be directed to the City Manager’s Agenda Office, at 512-974-2991 or AgendaOffice@austintexas.gov NOTE: Respondents to this solicitation, and their representatives, shall continue to direct inquiries to the solicitation’s Authorized Contact Person: Liz Lock, at 512-322-6251 or Liz.Lock@austintexas.gov. Council Committee, Boards and Commission Action: October 12, 2020 – To be reviewed by the Electric Utility Commission. Additional Backup Information: These contracts will provide vegetation management services on distribution energized lines for Austin Energy. The contractors will perform services on an as needed basis for capital improvement projects; on circuit, grid, and substation facilities; individual customer requests; after-hour or storm restoration events, and vegetation suppression. The work is highly specialized, and contractors will be required to follow strict safety protocols. The contractors will also work in partnership with the Austin Fire Department Wildfire Division to reduce the risk of wildfires. Asplundh Tree Expert LLC and Wright Tree Service Inc. are the current providers for these services. The current contracts expire January 16, 2021. An evaluation team with expertise in this area evaluated the offers and scored Asplundh Tree Expert LLC; Davey Tree Surgery Co; and Wright Tree Service, Inc.; as the best to provide these services based on program, experience and qualifications, price, local preference, and service-disabled veteran business enterprise. Contract Detail: Contract Term Initial Term Optional Extension 1 Optional Extension 2 Optional Extension 3 TOTAL Length of Term 2 yrs. 1 yr. 1 yr. 1 yr. 5 yrs. Contract Authorization $34,000,000 $17,000,000 $17,000,000 $17,000,000 $85,000,000 Note: Contract Authorization amounts are based on the City’s estimated annual usage. ..Strategic Outcome(s) Strategic Outcome(s): Government That Works for All. Item 8 Posting Language ..Title Authorize award of a multi-term contract with Techline Inc., for vacuum interrupter switches, for up to five years for a total contract amount not to exceed $3,518,000. (Note: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9D, Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established). ..Body Lead Department Purchasing Office. Client Department(s) Austin Energy. Fiscal Note Funding in the amount of $644,966 is available in the Fiscal Year 2020-2021 Operating Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: The Purchasing Office issued an Invitation for Bids (IFB) 1100 MEA1017 for these goods. The solicitation issued on July 7, 2020 and it closed on August 11, 2020. Of the two offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. Prior Council Action: For More Information: Inquiries should be directed to the City Manager’s Agenda Office, at 512-974-2991 or AgendaOffice@austintexas.gov NOTE: Respondents to this solicitation, and their representatives, shall continue to direct inquiries to the solicitation’s Authorized Contact Person: Maria Andrade, at 512-972-9424 or maria.andrade@austintexas.gov. Council Committee, Boards and Commission Action: October 12, 2020 – To be reviewed by the Electric Utility Commission. Additional Backup Information: The contract will provide vacuum interrupter switches for Austin Energy’s network operations. Vacuum interrupter switches sense faults in the network, allowing the switches to safely open and disconnect energized equipment inside the electrical service vault. The switches create a safe work environment for maintenance crews performing repairs on de-energized equipment. These switches are used throughout the Austin Energy network vault protection system to prevent equipment damage. This contract will replace the previous contract which expired on October 18, 2020. Contract Detail: Contract Term Initial Term Optional Extension 1 Optional Extension 2 Optional Extension 3 TOTAL Length of Term 2 yrs. 1 yr. 1 yr. 1 yr. 5 yrs. Contract Authorization $1,407,200 $ 703,600 $ 703,600 $ 703,600 $3,518,000 Note: Contract Authorization amounts are based on the City’s estimated annual usage. ..Strategic Outcome(s) Strategic Outcome(s): Government that Works for All. Item 9 Posting Language ..Title Authorize award and execution of a construction contract with T. Morales Company Electric & Controls, for the Domain DCP Switchgear Replacement project in the amount of $3,659,000 plus a $548,850 contingency, for a total contract amount not to exceed $4,207,850. [Note: This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 94.32% MBE and 3.39% WBE participation.] ..Body Lead Department Capital Contracting Office Managing Department Austin energy Prior Council Action: N/A Fiscal Note Funding is available in the Fiscal Year 2020-2021 Austin Energy Capital Budget. Purchasing Language: Lowest responsive bid of three received through a competitive Invitation for Bid solicitation. For More Information: Inquiries should be directed to the City Manager’s Agenda Office, at 512-974-2991 or AgendaOffice@austintexas.gov. NOTE: Respondents to this solicitation, and their representatives, shall direct inquiries to Rolando Fernandez, 512-974-7749, Garrett Cox, 512-974-9423, or the Project Manager, James Matlock Jr., 512-775- 3924. Council Committee, Boards and Commission Action: To be reviewed by the Electric Utility Commission on October 12, 2020. Additional Backup Information: The Domain District Cooling Plant (Domain DCP) has the capacity to provide 10,000 tons of district cooling to buildings in the Domain business district. The ability to continue providing this service depends on replacing the existing 40+ year-old electrical switchgear that is past its expected lifecycle. The switchgear at the Domain DCP controls, regulates, protects and isolates electrical equipment. Austin Energy (AE) staff also use it to de-energize equipment to allow work on it and to clear faults downstream. Replacing the aged equipment with new, more reliable switchgear ensures the Domain DCP can continue providing district cooling to buildings in the Domain business district. The current equipment is long past its useful life. If the equipment fails, it cannot be repaired due to parts being obsolete. AE would have to rent emergency switchgear while it purchased and installed new switchgear. There will be no impact to the public on this project. All work will be on City property within the Domain DCP. If council does not approve this item, the existing 40 plus year-old switchgear at the Domain DCP will fail. Austin Energy will have to purchase switchgear at a premium price and rent electrical switchgear equipment until the new switchgear is delivered and installed. That course of events could cause the City significantly more to replace the equipment. Additionally, the Domain DCP would have several days during which it could not have power to provide chilled water to customers. Due to the potential for the need for additional electrical wiring/cable of medium voltage, AE has included a 15% contingency in funding to allow for expeditious processing of change orders. A contingency is an additional amount of money added to the construction budget to cover any unforeseen costs associated with the project. The contract allows 243 calendar days to complete this project. This project is located within zip code 78758 (District 7). T. Morales Company Electric & Controls is located in Florence, Texas. Strategic Outcome(s): Safety, Government that Works for All, Health and Environment ..Strategic Outcome(s) Item 10 Posting Language ..Title Authorize award of a contract with Victor Pena D/B/A Pena’s Traffic Services, LLC (MBE), to provide rental of temporary traffic control devices and roadway pavement marking services, for a term of two years in an amount not to exceed $3,280,000. (Note: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established). ..Body Lead Department Purchasing Office. Client Department(s) Austin Convention Center Department; Austin Energy; Austin Police Department; Austin Transportation Department; Austin Water; Parks and Recreation Department; Public Works, Street and Bridge Operations; Parks and Recreation Department; Watershed Protection Department. Fiscal Note Funding in the amount of $1,366,667 is available in the Fiscal Year 2020-2021 Operating Budget of various City departments. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: The Purchasing Office issued an Invitation for Bids (IFB) 2200 BJT1014REBID for these services. The solicitation issued on March 25, 2020 and it closed on June 11, 2020. Of the six offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. Prior Council Action: For More Information: Inquiries should be directed to the City Manager’s Agenda Office, at 512-974-2991 or AgendaOffice@austintexas.gov NOTE: Respondents to this solicitation, and their representatives, shall continue to direct inquiries to the solicitation’s Authorized Contact Person: Bartley Tyler, at 512-974-2023 or Bartley.Tyler@austintexas.gov. Council Committee, Boards and Commission Action: October 12, 2020 – To be reviewed by the Electric Utility Commission. October 14, 2020 – To be reviewed by the Water and Wastewater Commission. Additional Backup Information: The contract will provide delivery, placement, maintenance, and replacement of temporary traffic control devices, and for roadway pavement marking services for various departments. Temporary traffic control devices include barricades, traffic cones, yellow and white pavement markings, and cyclone or plastic fencing. Services include the installation of temporary roadway striping and restoration of permanent roadway striping and raised pavement markings. These services are required for special events, or when City crews work on the road or near high traffic areas and temporary modifications are necessary to divert traffic around the work sites. This will promote efficiency of the departments in their day-to-day duties maintaining the City's infrastructure and will improve response time and safety for the taxpayers. The contractor is required to respond in both routine and emergency situations where traffic control is required. This contract is replacing an existing contract that expires on December 10, 2020. The requested authorization amount was determined based on projected usage over the next several years. If the City is unable to secure a contract, departments will be forced to make spot purchases, which would potentially increase the cost as well as cause delays in service. The recommended contractor is not the current provider for these services. The recommended contractor is a City certified minority owned business. ..Strategic Outcome(s) Strategic Outcome(s): Mobility. Item 11 Posting Language ..Title Authorize award of a multi-term contract with Expert Relocation Services, LLC, to provide citywide moving and relocation services, for up to five years for a total contract amount not to exceed $5,783,500. (Note: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established). ..Body Lead Department Purchasing Office. Client Department(s) All City departments. Fiscal Note Funding in the amount of $1,703,808 is available in the Fiscal Year 2020-2021 Operating Budget of various City departments. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: The Purchasing Office issued an Invitation for Bids (IFB) 7400 BYS1005 for these services. The solicitation issued on May 18, 2020 and it closed on June 11, 2020. Of the six offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. Prior Council Action: For More Information: Inquiries should be directed to the City Manager’s Agenda Office, at 512-974-2991 or AgendaOffice@austintexas.gov NOTE: Respondents to this solicitation, and their representatives, shall continue to direct inquiries to the solicitation’s Authorized Contact Person: Brenita Wilkison, at 512-974-3164 or brenita.selement@austintexas.gov. Council Committee, Boards and Commission Action: October 12, 2020 – To be reviewed by the Electric Utility Commission. October 14, 2020 – To be reviewed by the Water and Wastewater Commission. Additional Backup Information: The contract will provide relocation services for all City facilities as needed to relocate from one building to another or for moves within the same building. The contractor will provide all labor, materials, and necessary equipment to perform the moving services.  The contractor is required to properly recycle all materials used during the moving services, provide re-usable crates in place of paper boxes, use appropriately sized vehicles in order to minimize the number of trips required, and to follow the City’s anti-idling regulations while providing moving services to the City. The contract will replace the existing moving services contract, which will run out of spending authority prior to expiring due to an increased need of moving services. The requested authority for the new contract will allow for additional departments to use this contract and to support several large office moves taking place in future years. If the City is unable to secure the contract, departments will be required to perform spot purchases and may experience service delays for moving services. Contract Detail: Contract Term Initial Term Optional Extension 1 Optional Extension 2 Optional Extension 3 TOTAL Note: Contract Authorization amounts are based on the City’s estimated annual usage. Strategic Outcome(s): Government That Works for All. Contract Authorization $3,057,400 $ 908,700 $ 908,700 $ 908,700 $5,783,500 Length of Term 2 yrs. 1 yr. 1 yr. 1 yr. 5 yrs. ..Strategic Outcome(s)