Approved Minutes — original pdf

Approved Minutes

Electric Utility Commission August 10, 2020 Minutes The Electric Utility Commission (EUC) convened a regularly scheduled meeting via videoconference/Webex. Meeting called to order by Chair Hopkins at 10:02a.m. Also present were Commissioners Boyle, Ferchill, Reed, Trostle, Tuttle and Weldon. Commissioners Hadden and Stone joined after the consent agenda. Commissioner Wray was absent and there is one vacancy. 1. APPROVAL OF MINUTES – Approve minutes of the July 17, 2020 regular meeting. Following review of RCAs, motion (Boyle) to approve minutes; seconded (Reed) passed on a vote of 9-0, with Commissioner Wray absent and one vacancy. NEW BUSINESS – CONSENT ( ) = Target Council Meeting Date; [ ] = RCA Type Motion (Ferchill) to recommend consent agenda Items 2-8, 10 and 14; seconded (Tuttle); passed on a vote of 7-0, with Commissioners Hadden and Stone off the dais, Wray absent and one vacancy. Following discussion, Items 9, 11 and 12 were recommended on a vote of 9-0, with Commissioner Wray absent and one vacancy (motions/seconds as noted below):  Item 9: Motion (Trostle) to recommend; seconded (Boyle)  Item 11: Motion (Trostle) to recommend; seconded (Boyle)  Item 12: Motion (Ferchill) to recommend; seconded (Weldon) Following discussion, motion (Ferchill) to recommend Item 15; seconded (Weldon); passed on a vote of 8-0-1, with Commissioner Hadden abstaining, Wray absent and one vacancy. Following discussion, no motion/action taken regarding Item 13. 2. (8/27) [Purchasing] Authorize award of a contract with Butler & Land Inc to provide leak detecting infrared cameras, in an amount not to exceed $200,000. 3. (8/27) [Purchasing] Authorize award of a multi-term contract with Airgas Inc, to provide industrial gases, pressure vessels, and pressure vessel maintenance, and inspections, for up to six years for a total contract amount not to exceed $1,633,500. 4. (8/27) [Purchasing] Authorize an amendment to an existing contract with Solar Turbines Inc D/B/A Caterpillar, for continued turbine maintenance and support, for an increase in the amount of $250,000, for a revised total contract amount not to exceed $4,886,758. 5. (8/27) [Purchasing] Authorize negotiation and execution of a multi-term contract with Dealers Electrical Supply, to provide ION meters, for up to five years for a total contract amount not to exceed $850,000.  6. (8/27) [Purchasing] Authorize an amendment to an existing cooperative contract with Insight Public Sector, Inc. D/B/A Insight Public Sector, to provide additional Quest products and services including software maintenance and support services, for an increase in the amount of $100,000, for a revised total contract amount not to exceed $265,000. 7. (8/27) [Purchasing] Authorize negotiation and execution of a multi-term contract with Carahsoft Technology Corporation, or one of the other qualified offerors to Request For Proposals 1100 ELF3000, to provide a managed contact center communications and infrastructure solution, for up to five years for a total contract amount not to exceed $11,750,000. 8. (8/27) [Purchasing] Authorize negotiation and execution of a multi-term contract with Davey Resource Group Inc., or one of the other qualified offerors, to provide electric distribution vegetation management pre-planning services, for up to five years for a total contract amount not to exceed $17,500,000. 9. (8/27) [Purchasing] Authorize negotiation and execution of a multi-term contract with Facilities Resource Inc (WBE/DBE), to provide on-site space planning and related services, for up to five years for a total contract amount not to exceed $900,000. 10. (8/27) [Purchasing] Approve ratification of a contract with Atlas Copco Compressors LLC, to provide preventative maintenance and repair services for air compressors, in the amount of $30,686. 11. (8/27) [Austin Energy/Law] Authorize execution of an Interlocal Agreement with the Lower Colorado River Authority and the Lower Colorado River Authority Transmission Services Corporation for construction services regarding jointly owned transmission infrastructure projects for a term of three years, in an amount not to exceed $3,000,000, and to establish long-term joint ownership and cost responsibilities for maintenance and operation of the facilities. 12. (9/3) [Purchasing: Various depts; AE’s portion $1,120,000] Authorize award of a multi-term contract with MEA Promos, to provide marketing collateral products, for up to five years for a total contract amount not to exceed $3,957,800. 13. (9/17) [Purchasing] Authorize negotiation and execution of various cooperative contracts during the Fiscal Year 2020-2021, for the purchase of computer, network and other technology hardware, software and related maintenance and technology services, in an amount not to exceed $62,000,000. 14. (9/17) [Purchasing] Authorize award and execution of a multi-term contract with Techline Inc, to provide design and fabrication for transmission poles, for up to five years for a total contract amount not to exceed $15,000,000. 15. (9/17) [Purchasing] Authorize an amendment to an existing contract with Altec Industries, Inc., to provide customized utility vehicles, for an increase in the amount of $9,500,000, for a revised total contract amount not to exceed $30,500,000. STAFF BRIEFINGS & REPORTS (Note: At Chair’s prerogative, Item 18 was taken up first, followed by Item 16.) 16. 3rd Quarter Operations Briefing – provided by Charles Dickerson, Deputy General Manager and COO. 17. 3rd Quarter Financial Briefing – postponed.  18. Update regarding rate review, including milestones and timeline, and Houses of Worship discount – provided by Rusty Maenius, Interim CFO. ITEMS FROM COMMISSIONERS 19. Discussion and possible action regarding the Climate Emergency Resolution Working Group [Resolution No. 20190808-078]. (Wray, Hadden) OTHER BUSINESS 20. Discussion and possible action regarding EUC Annual Review 2019-20 – postponed. 21. Report regarding City Council action on items previously reviewed by the EUC. 22. Discuss potential future agenda items.  Hadden: Utility’s policy regarding electrification of heavy equipment vehicles (e.g., cranes, bucket trucks, etc.)  Hadden: Additional line clearance follow-up The meeting adjourned at 11:30 a.m.