Approved Minutes — original pdf

Approved Minutes

Electric Utility Commission February 10, 2020 Minutes The Electric Utility Commission (EUC) convened a regularly scheduled meeting at 721 Barton Springs Road in Austin. Meeting called to order by Chair Ferchill at 6:02pm. Present were Commissioners Boyle, Hadden, Hopkins, Reed, Tuttle, Weldon and Wray. Commissioners Collier-Brown, Funkhouser and Stone were absent. CITIZEN COMMUNICATIONS: GENERAL – Paul Robbins (Customer Assistance Program); Dale Bulla (electric vehicles); Jeffrey Jacoby (Representing TX Campaign for the Environment, against Item 2); Adam Gregory (Representing TX Disposal Systems, against Item 2). 1. APPROVAL OF MINUTES – Approve minutes of the January 13, 2020 meeting. Motion (Weldon) to approve minutes; seconded (Hopkins); passed on a vote of 8-0, with Commissioners Collier-Brown, Funkhouser and Stone absent. NEW BUSINESS – CONSENT ( ) = Target Council Meeting Date; [ ] = RCA Type Motion (Hopkins) to recommend items 3 and 5--9; seconded (Hadden); passed on a vote of 8-0, with Commissioners Collier-Brown, Funkhouser and Stone absent. Motion (Boyle) to not recommend item 2; seconded (Wray); passed on a vote of 8-0, with Commissioners Collier-Brown, Funkhouser and Stone absent. Motion (Reed) to approve item 4; seconded (Hopkins); passed on a vote of 8-0, with Commissioners Collier-Brown, Funkhouser and Stone absent. 2. (2/20) [Purchasing for Multiple Departments; AE’s portion = $260K] Authorize negotiation and execution of an emergency multi-term contract with Waste Management of Texas Inc., to provide collection, transportation, processing, and disposal of refuse, recycling, brush, and compostable materials generated by City facilities, for up to one year in an amount not to exceed $1,068,000. 3. (3/12) [Austin Energy] Authorize negotiation and execution of all documents and instruments necessary or desirable to acquire a permanent electric transmission and distribution easement consisting of approximately 0.227 acres (9,880 square feet) of land for the purpose of upgrading the capacity of Circuits 1004 and 961 and the overall electric system, and being a part of Lot 2, Reed Central Austin, a subdivision in Travis County, Texas, according to the Plat recorded in Volume 94, Page 133 of the Plat Records of Travis County, Texas, with said Lot 1 being described to Kumusha Investments, L.L.C., a Texas limited liability company in that certain Special Warranty Deed recorded in Document Number 2009021276 of the The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least two days (48 hours) before the meeting date. TTY users route through Relay Texas at 711. Please call Jeff Vice, Austin Energy, at (512) 322-6087 for additional information regarding the Electric Utility Commission.  Official Public Records of Travis County, Texas, and located at 915 W. Howard Lane, in an amount not to exceed $245,000, including standard and customary closing costs. (District 7) 4. (3/12) [Capital Contracting] Authorize negotiation and execution of professional services agreements with the following four staff recommended firms (or other qualified responders) for Request for Qualifications Solicitation No. CLMP288: HDR Engineering, Inc.; Jacobs Engineering Group, Inc.; Stanley Consultants, Inc.; and Stantec Consulting Services, Inc.; for engineering and technical services for the 2020 Engineering Services for Austin Energy Plants rotation list, in amount not to exceed $10,000,000. (Districts 1 and 4) 5. (3/12) [Purchasing] Authorize award of a multi-term contract with Equipment Depot LTD., to provide forklift leasing services, for up to five years for a total contract amount not to exceed $865,000. 6. (3/12) [Purchasing] Authorize negotiation and execution of a contract with Advanced Power Technologies LLC, to provide online transformer monitors, in an amount not to exceed $80,500. 7. (3/12) [Purchasing] Authorize an amendment to an existing contract with Alpheus Media Inc., to provide an oral history library and documentary production, for an increase in the amount of $60,000, and extend the term by three months, for a revised contract amount not to exceed $121,000. 8. (3/12) [Purchasing] Authorize negotiation and execution of a contract with E Source Companies LLC D/B/A ESource, to provide a utility membership and online subscription for independent research, advisory, and information services, for a term of 57 months for a total contract amount not to exceed $1,500,000. 9. (3/12) [Purchasing] Authorize an amendment to an existing contract with Grid Subject Matter Experts, LLC D/B/A Grid Subject Matter Experts, to provide continued consulting expertise regarding the replacement of the control systems for electrical grids, and related engineering applications, for an increase in the amount of $535,000, for a revised total contract amount not to exceed $3,646,000. STAFF BRIEFINGS & REPORTS 10. First quarter fiscal year 2020 financial report – presented by Stephanie Koudelka, Principal Accounting Manager 11. First quarter fiscal year 2020 operations report – presented by Charles Dickerson, COO ITEMS FROM COMMISSIONERS 12. Discussion and possible action regarding the Resource Plan Working Group. (Hadden, Ferchill) Chair Ferchill provided update, including remaining meeting schedule (Feb 13 & 27). He praised Commissioner Weldon’s previous efforts to promote reducing operations at FPP to reduce emissions, which is reflected in staff’s Resource Plan recommendation. Commissioner Reed indicated that if necessary, the Working Group could add an additional meeting prior to the proposed joint commission meeting. 13. Discussion and possible action regarding the Climate Emergency Resolution Working Group [Resolution No. 20190808-078]. (Wray, Hadden) Commissioner Hadden indicated The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least two days (48 hours) before the meeting date. TTY users route through Relay Texas at 711. Please call Jeff Vice, Austin Energy, at (512) 322-6087 for additional information regarding the Electric Utility Commission.  hundreds of volunteers are involved in the climate planning process, and that sustainability staff Zach Baumer would be willing to provide update to EUC OTHER BUSINESS 14. Set a Special Called Joint Meeting with the Resource Management Commission for March 9, 2020 for briefing, discussion and possible action on the Resource Plan Motion (Reed) to approve Joint Meeting; seconded (Hopkins); passed on a vote of 7-0, with Commissioner Boyle off the dais and Collier-Brown, Funkhouser and Stone absent. 15. Report regarding City Council action on items previously reviewed by the EUC. 16. Discuss potential future agenda items.  Hadden: Sustainability Office update re Climate Action Plan  Reed: Staff available for questions re Customer Assistance Program Meeting adjourned 7:40PM. The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least two days (48 hours) before the meeting date. TTY users route through Relay Texas at 711. Please call Jeff Vice, Austin Energy, at (512) 322-6087 for additional information regarding the Electric Utility Commission.