Approved Minutes — original pdf

Approved Minutes

Electric Utility Commission January 13, 2019 Minutes The Electric Utility Commission (EUC) convened a regularly scheduled meeting at 721 Barton Springs Road in Austin. Meeting called to order by Chair Ferchill at 6:10pm. Present were Commissioners Boyle, Hopkins, Stone, Tuttle, Weldon and Wray. Commissioners Hadden and Reed arrived after call to order. Commissioners Collier-Brown and Funkhouser were absent. CITIZEN COMMUNICATIONS: GENERAL – Dale Bulla (electric vehicles). 1. APPROVAL OF MINUTES – Approve minutes of the November 18, 2019 meeting. Motion (Weldon) to approve minutes; seconded (Hopkins); passed on a vote of 7-0, with Commissioners Collier-Brown and Funkhouser absent, and Hadden and Reed off the dais. NEW BUSINESS – CONSENT ( ) = Target Council Meeting Date Motion (Weldon) to approve items 2-7 and 10-12; seconded (Tuttle); passed on a vote of 7-0 with Commissioners Collier-Brown and Funkhouser absent, and Hadden and Reed off the dais. Motion (Hopkins) to approve items 8 and 9; seconded (Tuttle); passed on a vote of 8-0- 1 with Commissioner Wray recused and Collier-Brown and Funkhouser absent. 2. (1/23) [Austin Energy] Authorize negotiation and execution of all documents and instruments necessary or desirable to sell approximately 0.021 acres or 912 square feet of land out of the Thomas Anderson Survey No. 17, Travis County, Texas, to the State of Texas for the Texas Department of Transportation project known as the Oak Hill Parkway, located at 6005 McCarty Lane and conveyed by warranty deed to the City of Austin Electric Utility Department, recorded in Volume 11591, Page 1325, for the amount of $6,384. (District 8) 3. (2/6) [Austin Energy] Authorize negotiation and execution of all documents and instruments necessary or desirable to acquire a permanent electric transmission and distribution easement consisting of approximately 0.106 of one acre (4,632 square feet) of land out of the J.P. Wallace Survey, Abstract No. 789, Travis County, Texas, for the purpose of upgrading the capacity of Transmission Circuit 811 and the overall electric system, and being a portion of Lot 4, Northway Crest Section Four, recorded in Volume 78, Pages 376-377 of the Plat Records of Travis County, Texas, described in Special Warranty Deed with Vendor’s Lien to AP Equity Properties, Ltd., recorded in Document No. 2006212909 of the Official Public Records of Travis County, Texas, and located at 7701 N. Lamar Blvd., in an amount not to exceed $134,000, including standard and customary closing costs. (District 4). 4. (2/6) [Austin Energy] Authorize reimbursement of costs to Ascension Seton for the purchase and installation of heat exchangers and associated piping required to interconnect the future Seton Medical Office Building to the Mueller District Cooling System, in an amount not to exceed $682,000. (District 9) 1 5. (2/6) [Austin Energy] Authorize expenditures for annual renewals of professional dues and memberships in national and state associations and organizations related to the electric utility industry, in an amount not to exceed $492,000. 6. (2/6) [Purchasing Office] Authorize negotiation and execution of a contract with High Performance SmarteBuilding, LLC, D/B/A SmarteBuilding, to provide SmarteBuilding software subscription and support services, for a term of five years for a total contract amount not to exceed $2,000,000. 7. (2/6) [Purchasing Office] Authorize negotiation and execution of a contract with PowerPlan, Inc., to provide PowerPlan software support, upgrades, and additional modules to ensure asset management and cost recovery, for a term of five years in an amount not to exceed $6,000,000. 8. (2/6) [Purchasing Office] Authorize negotiation and execution of two cooperative contracts with Dell Marketing LP and Sirius Computer Solutions, Inc., D/B/A Sirius Computer Solutions, for hardware, software, professional services and related maintenance support services, each for a term of 47 months in an amount not to exceed $34,000,000 divided between the contractors. 9. (2/6) [Purchasing Office] [Various Departments; AE’s portion is $8M] Authorize an amendment to an existing contract with Dell Marketing LP, for continued Dell hardware products, maintenance and support, software as a service, subscription services, software licenses, and related services, for an increase in the amount of $18,000,000, for a revised contract amount not to exceed $47,250,000. 10. (2/6) [Purchasing Office] Authorize negotiation and execution of a contract with Mitsubishi Electric Power Products Inc., or one of the other qualified offerors to Request For Proposals 1100 DMD3006, to provide a gas-insulated switchgear and related services, for a total contract amount not to exceed $6,000,000. 11. (2/6) [Purchasing Office] Authorize award of a multi-term contract with Techline Pipe LP, to provide manhole covers and rings, for up to five years for a total contract amount not to exceed $660,000. 12. (2/6) [Purchasing Office] Authorize negotiation and execution of a contract with Siemens Industry, Inc., to provide building automation and fire alarm system maintenance and upgrades at the Combined Transportation, Emergency and Communications Center, for a term of five years in an amount not to exceed $650,000. STAFF BRIEFINGS & REPORTS 13. Purchasing Processes and Rules Overview – presented by Sandy Brandt, Procurement Manager ITEMS FROM COMMISSIONERS 14. Discussion and possible action regarding the Resource Plan Working Group. (Hadden, Ferchill) – Chair Ferchill noted the next meeting will be January 30, 2020. 15. Discussion and possible action regarding the Climate Emergency Resolution Working Group [Resolution No. 20190808-078]. (Wray, Hadden) – Commissioner Hadden noted that the Sustainability Office has four Technical Advisory Committees now in place. OTHER BUSINESS 16. Report regarding City Council action on items previously reviewed by the EUC. 17. Discuss potential future agenda items. Meeting adjourned at 7:15pm. 2