MEETING OF THE ELECTRIC UTILITY COMMISSION October 20, 2025 6:00 PM AUSTIN ENERGY HEADQUARTERS/SHUDDE FATH CONFERENCE ROOM 4815 MUELLER BLVD AUSTIN, TEXAS Some members of the Electric Utility Commission maybe participating by videoconference. Public comment will be allowed in-person or remotely by telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation. To register contact Nici Huff, at Nici.Huff@AustinEnergy.com or via phone at 512-972-8621. AGENDA Cesar Benavides Jonathon Blackburn Al Braden Chris Gillett Chris Kirksey Cyrus Reed Joshua Rhodes Members: Dave Tuttle, Chair Kaiba White, Vice Chair Raul Alvarez Lauren Bellomy CALL MEETING TO ORDER PUBLIC COMMUNICATION: GENERAL The first 5 speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES 1. Approve the minutes of the Electric Utility Commission Regular Called Meeting on September 8, 2025. DISCUSSION AND ACTION ITEMS 2. Recommend approval authorizing a contract for an Industrial Control Systems Technology solution to ensure compliance with upcoming North American Electric Reliability Corporation - Critical Infrastructure Protection regulations and audit readiness for Austin Energy with Freeit Data Solutions Inc., for an initial term of one year with up to four 1-year extension options in an amount not to exceed $4,105,000. Funding: $1,300,000 is available in the Capital Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. 3. Recommend approval authorizing a contract for continued security services for Austin Energy with Universal Protection Service LP/Allied Universal Security Services to increase the amount by $180,045 and to extend the term by two years for a revised total contract amount not to exceed $256,045. Funding: $90,023 is available in the Operating Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. 4. Recommend approval authorizing a contract for Meter Data Management System support and maintenance services for Austin Energy with Landis+Gyr Technology Inc., for an initial term of one year with a 1-year extension option in an amount not to exceed $528,370. Funding: $253,677 is available in the Operating Budget of Austin Energy. Funding for the remaining contract term is …
ELECTRIC UTILITY COMMISSION RECOMMENDATION 20251020-013 October 20, 2025 Subject: Recommendation Allowing Austin Energy to Retain Current Logo Motioned By: Seconded By: Recommendation The Electric Utility Commission recommends to the City Council that Austin Energy be allowed to retain their current logo. Rationale: • The current Austin Energy logo has been in use for almost 30 years and incorporates design elements that had been in use in the various City of Austin Electric Utility Department logos for decades prior to the adoption of the current logo. • Austin Energy has attained well-deserved national name recognition, and its logo is widely recognized throughout the electric utility industry. Additionally, the logo is proudly worn by current and former AE employees. • Transitioning to the proposed new logo, even over an extended period of time, will be a costly effort. Given the current financial challenges facing AE and the City as a whole, retaining the current logo seems to be the more prudent use and stewardship of the AE ratepayers’ money. Vote: Against: Abstentions: Absent: Attest: 1 of 1
Posting Language ..Title Authorize a contract for an Industrial Control Systems Technology solution to ensure compliance with upcoming North American Electric Reliability Corporation - Critical Infrastructure Protection regulations and audit readiness for Austin Energy with Freeit Data Solutions Inc., for an initial term of one year with up to four 1-year extension options in an amount not to exceed $4,105,000. Funding: $1,300,000 is available in the Capital Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. ..Body Lead Department Austin Financial Services. Client Department(s) Austin Energy. Fiscal Note Funding is available in the Capital Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. Procurement Language: Austin Financial Services issued a Request for Proposals solicitation RFP 1100 PAB3020 for these goods and services. The solicitation published on April 28, 2025, and closed on June 12, 2025. Of the eight offers received, the proposal submitted by the recommended contractor represented best value based on the solicitation’s evaluation criteria. A complete solicitation package, including a log of offers received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=142045 . MBE/WBE: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the goods and services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. For More Information: Direct questions regarding this Recommendation for Council Action to Austin Financial Services - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation. Council Committee, Boards and Commission Action: October 20, 2025 - To be reviewed by the Electric Utility Commission. Additional Backup Information: This contract is to provide Austin Energy with an Industrial Control Systems Technology solution-including hardware, software, implementation, training, maintenance, and support-to ensure compliance with upcoming North American Electric Reliability Corporation (NERC) Critical Infrastructure Protection regulations and audit readiness. The Industrial Control Systems Technology platform will enable detection and monitoring of Austin Energy’s Item 2 substation technology assets. Key functionalities include vulnerability and threat management, monitoring of NERC Critical Infrastructure Protection network baseline traffic, and integration with technologies that observe and monitor traffic within encapsulated containers. These capabilities are critical to ensuring audit readiness and …
Posting Language ..Title Authorize an amendment to a contract for continued security services for Austin Energy with Universal Protection Service LP/Allied Universal Security Services to increase the amount by $180,045 and to extend the term by two years for a revised total contract amount not to exceed $256,045. Funding: $90,023 is available in the Operating Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. ..Body Lead Department Austin Financial Services. Client Department(s) Austin Energy. Fiscal Note Funding in the amount of $90,023 is available in the Fiscal Year 2025-2026 Operating Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. Procurement Language: Contract Amendment. MBE/WBE: Cooperative Agreements are exempt from the MBE/WBE Procurement Program.; therefore, no subcontracting goals were established. For More Information: Direct questions regarding this Recommendation for Council Action to Austin Financial Services - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Council Committee, Boards and Commission Action: October 20, 2025 - To be reviewed by the Electric Utility Commission. Additional Backup Information: This amendment will allow for continued armed guard services at Austin Energy’s System Control Center (SCC). These services are essential for meeting the North American Electric Reliability Corporation (NERC) Critical Infrastructure Protection standards, which mandate the protection of critical transmission assets from physical threats to ensure grid reliability. Following comprehensive risk assessments, Austin Energy determined that threats at SCC cannot be mitigated through passive barriers or unarmed personnel alone. Armed security is therefore required to ensure operational resilience at this high-risk facility. Additionally, the use of armed guards directly addresses a prior audit finding that identified deficiencies in physical security measures. In accordance with NERC Critical Infrastructure Protection requirements, the contract will supply one armed security guard on duty around the clock at SCC. Given the current global threat environment and increasing risks to electric utility infrastructure, immediate and sustained action is necessary. Item 3 Contract Details: Contract Term Length of Term Contract Authorization Initial Term Proposed Amendment Total 1 year 2 years 3 years $76,000 $76,000 Requested Additional Authorization Revised Total Authorization $180,045 $180,045 $76,000 $180,045 $256,045 Note: Contract Authorization amounts are based on the City’s estimated annual usage.
Posting Language ..Title Authorize a contract for Meter Data Management System support and maintenance services for Austin Energy with Landis+Gyr Technology Inc., for an initial term of one year with a 1-year extension option in an amount not to exceed $528,370. Funding: $253,677 is available in the Operating Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. ..Body Lead Department Austin Financial Services. Client Department(s) Austin Energy. Fiscal Note Funding in the amount of $253,677 is available in the Fiscal Year 2025-2026 Operating Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. Procurement Language: Sole Source. MBE/WBE: Sole source contracts are exempt from the City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program); therefore, no subcontracting goals were established. For More Information: Direct questions regarding this Recommendation for Council Action to Austin Financial Services - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Council Committee, Boards and Commission Action: October 20, 2025 - To be reviewed by the Electric Utility Commission. Additional Backup Information: This contract is for the ongoing support and maintenance of Austin Energy’s Meter Data Management System (MDMS) solution, which is essential to daily metering operations. The MDMS solution enables continuous collection, validation, processing, and storage of electric usage data and events and ensures that this data is accurate, reliable, and readily available for billing and analysis. Landis + Gyr Technology Inc. is the current provider of these services. The MDMS solution and its maintenance and support service agreements are proprietary to Landis+Gyr Technology Inc. and not available through other contractors. Without this contract, Austin Energy would be unable to maintain the storage and management of meter data, leading to disruptions in meter data collection and storage. Item 4 Contract Details: Contract Term Initial Term Optional Extension 1 Total Length of Term 1 year 1 year 2 years Contract Authorization $253,677 $274,693 $528,370 Note: Contract Authorization amounts are based on the City’s estimated annual usage.
Posting Language ..Title Authorize a contract for SUSE information technology management products and services for Austin Energy with SHI-Government Solutions Inc., for an initial term of three years with up to two 1-year extension options in an amount not to exceed $2,050,000. Funding: $357,729 is available in the Operating Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. ..Body Lead Department Austin Financial Services. Client Department(s) Austin Energy. Fiscal Note Funding in the amount of $357,729 is available in the Fiscal Year 2025-2026 Operating Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. Procurement Language: Multiple cooperative purchase programs were reviewed for these goods and services. Austin Financial Services and Austin Energy have determined this contractor best meets the needs of Austin Energy to provide these goods and services required for the City. MBE/WBE: Cooperative contracts are exempt from the City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program); therefore, no subcontracting goals were established. For More Information: Direct questions regarding this Recommendation for Council Action to Austin Financial Services - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Council Committee, Boards and Commission Action: October 20, 2025 - To be reviewed by the Electric Utility Commission. Additional Backup Information: This contract is for the purchase of SUSE operating systems and services for Austin Energy. SUSE is an operating system based on Linux, similar in function to Windows but often used in specialized environments. It provides a stable and secure platform for running operational technology software applications. The Linux foundation of SUSE allows it to be highly customizable and purpose-built to meet specific user needs, such as those in critical infrastructure and industrial control systems. At Austin Energy, virtual machines that fall under federally-mandated reliability compliance requirements run on SUSE. The software will provide system management solutions to automate, update, patch, and upgrade Linux servers. Additionally, SUSE virtual machines can be used to run multiple operating systems on a single host, helping to reduce overall costs. SUSE supports the technical and operational requirements for National American Electric Reliability Corporation -regulated entities by providing secure, hardened, and auditable Linux environments that align with the critical infrastructure protection standards. This contract will replace an existing contract, expiring October 31, 2025. Shi-Government Solutions Inc. is the current provider of these goods and services. Item 5 …
Posting Language ..Title Authorize a contract for electrical switchgear preventative maintenance and installation for Austin Energy and Austin Aviation with Absolute Testing Services, for an initial term of one year with up to two one-year extension options in an amount not to exceed $3,615,000. Funding: $582,084 is available in the Operating Budget of Austin Energy, and $522,500 available in the Operating Budget of Austin Aviation. Funding for the remaining contract term is contingent upon available funding in future budgets. ..Body Lead Department Austin Financial Services. Client Department(s) Austin Energy, Austin Aviation. Fiscal Note Funding in the amount of $582,084 is available in the Fiscal Year 2025-2026 Operating Budget of Austin Energy. Funding in the amount of $522,500 is available in the Fiscal Year 2025-2026 Operating Budget of Austin Aviation. Funding for the remaining contract term is contingent upon available funding in future budgets. Procurement Language: Austin Financial Services issued an Invitation for Bids solicitation IFB 1100 MMH1025 for these goods and services. The solicitation was issued on June 9, 2025 and closed on July 24, 2025. Of the two offers received, the bid submitted by the recommended contractor was the lowest responsive bid received. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=142475 . MBE/WBE: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the services required for this solicitation, there were insufficient subcontracting opportunities, therefore, no subcontracting goals were established. For More Information: Direct questions regarding this Recommendation for Council Action to Austin Financial Services - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation. Council Committee, Boards and Commission Action: October 20, 2025 - To be reviewed by the Electric Utility Commission. Additional Backup Information: This contract provides testing, maintenance, repair, and installation of electrical switchgear and related components across multiple City facilities. Electrical switchgear controls, protects, and isolates electrical equipment ensuring continuity of power to City facilities. It is vital during power outages, natural disasters, Item 6 and inclement weather enabling power distribution to critical systems. Regular testing and maintenance of switchgear and related components reduces the risk of electrical faults, shorts, and fires within these complex electrical systems. …
Posting Language ..Title Authorize a contract for maintenance, support, and upgrade of meter testing software and updated hardware for Austin Energy with Radian Research Inc., for an initial term of one year with up to four one-year extension options in an amount not to exceed $1,917,207. Funding: $1,427,961 is available in the Capital Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. ..Body Lead Department Austin Financial Services. Client Department(s) Austin Energy. Fiscal Note Funding is available in the Capital Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. Procurement Language: Sole Source. MBE/WBE: Sole source contracts are exempt from the City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program); therefore, no subcontracting goals were established. For More Information: Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Council Committee, Boards and Commission Action: October 20, 2025 - To be reviewed by the Electric Utility Commission. Additional Backup Information: The contract will provide Austin Energy with continued maintenance, support and a software upgrade to its existing WATT-Net meter test data management solution which provides meter tracking, forecasting, and configuration. This software manages and tracks configurations and statuses of over 600,000 meters installed at customer premises or currently in inventory. The software upgrade will provide full meter asset lifecycle management including receiving meters, adding them to inventory, programming data requirements, deploying meters to customers, and collecting all associated meter attributes. This contract will also include the purchase of updated electric meter test equipment that will be used to ensure all meters meet accuracy requirements per American National Standards Institute standards and Public Utility Commission requirements. The meter test equipment will modernize and unlock new meter test capabilities including testing multiple meters at once, increasing throughput, advanced testing to support generation customers, service switch operation testing, and radio verification testing. The recommended contractor is the current provider for these services. The WATT-Net software and test equipment are exclusively available from Radian Research Inc. and are not authorized for resale by other contractors. Item 7 If a contract is not approved, Austin Energy’s ability to track, forecast, and configure meters in accordance with established operational standards may be impacted. Contract Details: Contract Term Initial Term Optional Extension 1 Optional Extension 2 Optional …
Posting Language ..Title Authorize a contract for emergency response training tailored to industrial work environments for Austin Energy with Lee Vernon/True North Medical & Safety LLC, for an initial term of one year with up to two one-year year extension options in an amount not to exceed $375,000. Funding: $100,000 is available in the Operating Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. ..Body Lead Department Austin Financial Services. Client Department(s) Austin Energy. Fiscal Note Funding in the amount of $100,000 is available in the Fiscal Year 2025-2026 Operating Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. Procurement Language: Austin Financial Services issued a Request for Proposals solicitation RFP 1100 DCM3036 for these services. The solicitation was published on May 26, 2025, and closed on July 1, 2025. Of the four offers received, the proposal submitted by the recommended contractor represented best value to the City based on the solicitation’s evaluation criteria. A complete solicitation package, including a log of offers received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=142114 . MBE/WBE: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. However, the recommended contractor identified subcontracting opportunities. For More Information: Direct questions regarding this Recommendation for Council Action to the Austin Financial Services - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation. Council Committee, Boards and Commission Action: October 20, 2025 - To be reviewed by the Electric Utility Commission. Additional Backup Information: This contract is to provide Austin Energy with professional field and classroom trainers specializing in custom education and emergency planning services tailored to industrial work environments. Training includes field-based trauma response, field- based CPR/Automated External Defibrillator, confined space entry, confined space and high angle rescue, and associated hazardous environment training. Emergency planning services include confined space entry planning, confined space entry rescue standby services, and high angle rescue services. Item 8 This is a new contract, and spending estimates are based on a combination of previous costs to provide field- …
Electric Utility Commission 2026 Meeting Schedule The Electric Utility Commission meets monthly on the second Monday of the month, unless otherwise determined by the Commission. If the regular meeting day conflicts with a holiday, the meeting will be held on the following Monday. Meetings are held at 6:00 p.m. in the Shudde Fath Conference Room at Austin Energy Corporate Headquarters, 4815 Mueller Blvd., Austin, TX. Changes to the above regarding date, time or location will be noted on meeting agendas. Meeting Dates January 12, 2026 February 9, 2026 March 9, 2026 April 13, 2026 May 11, 2026 June 8, 2026 July 13, 2026 August 10, 2026 September 14, 2026 October 19, 2026 November 9, 2026 Cancelled Dates Agenda Item Submittal Date October 12, 2026* December 14, 2026** *Meeting date moved due to Columbus Day **EUC does not meet in December Item 9
Electric Utility Commission 2026 Meeting Schedule The Electric Utility Commission meets monthly on the second Monday of the month, unless otherwise determined by the Commission. If the regular meeting day conflicts with a holiday, the meeting will be held on the following Monday. Meetings are held at 6:00 p.m. in the Shudde Fath Conference Room at Austin Energy Corporate Headquarters, 4815 Mueller Blvd., Austin, TX. Changes to the above regarding date, time or location will be noted on meeting agendas. Meeting Dates January 12, 2026 February 9, 2026 March 9, 2026 April 13, 2026 May 11, 2026 June 8, 2026 July 20, 2026 August 10, 2026 September 14, 2026 October 12, 2026 November 9, 2026 Cancelled Dates July 13, 2026* December 14, 2026** Agenda Item Submittal Date December 29, 2025 January 26, 2026 February 23, 2026 March 30, 2026 April 27, 2026 May 22, 2026 July 6, 2026 July 27, 2026 August 31, 2026 September 28, 2026 October 26, 2026 *Post budget presentation to Council **EUC does not meet in December Item 9 v2
