REGULAR MEETING OF THE ELECTRIC UTILITY COMMISSION MAY 13, 2024 6:00 PM AUSTIN ENERGY HEADQUARTERS/SHUDDE FATH CONFERENCE ROOM 4815 MUELLER BLVD AUSTIN, TEXAS Some members of the Electric Utility Commission maybe participating by videoconference. Public comment will be allowed in-person or remotely by telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation. To register contact Robin Otto, at Robin.Otto@austinenergy.com or via phone at 512-322-6254. AGENDA Members: Dave Tuttle, Chair Kaiba White, Vice Chair Ayo Akande Raul Alvarez Cesar Benavides Jonathon Blackburn Randy Chapman Mick Long Cyrus Reed Joshua Rhodes Vacant CALL MEETING TO ORDER PUBLIC COMMUNICATION: GENERAL The first 5 speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES 1. Approve the minutes of the Electric Utility Commission Special Called meeting on April 15, 2024. DISCUSSION AND ACTION ITEMS 2. Recommend authorizing execution of a contract for padmount switchgears with Priester-Mell & Nicholson Inc., for up to five years for a total contract amount not to exceed $24,000,000. 3. Recommend authorizing of a contract for shoebox style luminaires and poles, with Techline Inc for up to five years for a total contract amount not to exceed $7,705,000. 4. Recommend authorizing negotiation and execution of an amendment to a contract for continued high call volume answering services with CX360, Inc., for an increase in the amount of $450,000 and extend the term by two years, for a revised total contract amount not to exceed $1,666,000. 5. Recommend authorizing negotiation and execution of an amendment to a contract for continued Veritas-Netbackup products and services with TEQSYS, Inc., to increase the amount by $1,300,000 for a revised total contract amount not to exceed $7,300,000. 6. Recommend authorizing negotiation and execution of a contract for vegetation management software support, maintenance, hosting fees, and enhancements with GeoSpatial Innovations Inc, for up to five years for a total contract amount not to exceed $1,845,000. 7. Recommend authorizing negotiation and execution of a contract for progression test validation with Ramsay Corporation, for up to five years for a total contract amount not to exceed $750,000. 8. Recommend authorizing negotiation and …
Item 11 Electric Utility Commission Draft Orientation and Training Agenda date/time tbd Welcoming Comments/ Introductions • AE Management and Organization o Mission: Balance of Affordability, Reliability, and Sustainability o AE’s role in the City structure o Regulatory requirements o Budget, Finances, Rates • ERCOT and Energy Delivery o Texas grid transmission system and constraints o Design and Operation of the Distribution System (+ tour of ECC) o Buying and Selling Energy into the market (+ EMO Tour) Risk management and hedging • Climate Protection Commitment o AE Generation Portfolio – owned assets and PPAs o Energy Efficiency Programs • Customer Service o City Billing o 311 o Customer Assistance Programs
EUC Report re Council Action May 13, 2024 Item 16 Item below recommended by EUC March 18; Council approved on date indicated in parenthesis. (April 4) Recommend authorizing negotiation and execution of a contract for mobile medical surveillance and related services with Capitol Medical Services, LLC, for up to three years for a total contract amount not to exceed $500,000. Item below recommended by EUC April 15; Council approved on date indicated in parenthesis. (April 18) Recommend authorizing negotiation and execution of a contract for an electronic visitor management system with Force 5, Inc., for up to five years for a total contract amount not to exceed $700,000. (April 18) Recommend authorizing negotiation and execution of a contract for Doble testing equipment and related services with Doble Engineering Company, for up to five years, for a total contract amount not to exceed $586,500. (April 18) Recommend authorizing negotiation and execution of two contracts for circuit breakers with Siemens Energy Inc. and KBS Electrical Distributors Inc., each for up to five years for total contract amounts not to exceed $37,000,000, divided between the contractors. (April 18) Recommend authorizing negotiation and execution of an amendment to a contract for continued supply of indoor arc-resistant switchgear with Powell Electrical Systems Inc., to increase the amount by $5,000,000 and to extend the term by one year for a revised total contract amount not to exceed $27,000,000. (April 18) Recommend authorizing execution of two contracts for air switches with Royal Switchgear Manufacturing Co. and Morpac Industries Inc., for up to five years for a total contract amount not to exceed $8,500,000. (April 18) Recommend authorizing negotiation and execution of an amendment to a contract for continued broadcast messaging text notifications with KUBRA Arizona, Inc., to increase the amount by $600,000 for a revised total contract amount not to exceed $3,980,767. (May 2) Recommend authorizing negotiation and execution of three contracts for gas turbine repair and maintenance with ProEnergy Services LLC; Transcanada Turbines, Inc.; and Wood Group Pratt & Whitney Industrial Turbine Services LLC, each for up to five years for total contract amounts not to exceed $60,000,000, divided among the contractors. (May 2) Recommend authorizing negotiation and execution of amendments to two contracts for continued customer care and billing system hosting and services with Oracle America, Inc., to extend the term by three years and increase …
Item 2 Posting Language ..Title Authorize execution of a contract for padmount switchgears with Priester-Mell & Nicholson Inc., for up to five years for a total contract amount not to exceed $24,000,000. [Note: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the goods and services required for this solicitation, there were no subcontracting opportunities therefore, no subcontracting goals were established]. ..Body Lead Department Financial Services Department. Client Department(s) Austin Energy. Fiscal Note Funding in the amount of $1,600,000 is available in the Fiscal Year 2023-2024 Operating of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: The Financial Services Department issued an Invitation for Bids (IFB) 1100 MEA1047REBID for these goods and services. The solicitation was issued on December 4, 2023, and closed on January 23, 2024. The recommended contractor submitted the only responsive offer. A complete solicitation package, including a tabulation of the bid received, is available for viewing on the City’s Financial Services website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=139786 . For More Information: Direct questions regarding this Recommendation for Council Action to the Financial Services Department – Central Procurement at: FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation. Council Committee, Boards and Commission Action: May 13, 2024 - To be reviewed by the Electric Utility Commission. Additional Backup Information: The contract will provide Austin Energy (AE) with gas-insulated padmount switchgears, which are used in underground electrical infrastructure for large industrial and commercial customers and residential subdivisions. Switchgears control and protect power transformers and distribution circuits in the event of an electrical fault. They can instantaneously isolate the connected equipment from the electrical fault to avoid damage and allow the equipment to quickly come back online once the fault is cleared, thereby reducing outage time. AE maintains warehouse stock of padmount switchgears to ensure immediate issue to construction crews on an as-needed basis. The recommended contractor is local and is the current switchgear provider. Without this contract AE would not be able to support upcoming projects in a timely manner. Item 3 Posting Language ..Title Authorize execution of a contract for shoebox style luminaires and poles with Techline Inc., for up to five years for a total contract …
Item 15 Resource Generation Plan Update Engagement Lynda Rife Rifeline Goals Serve as a neutral party to: • Create a common understanding of Austin Energy's mission of safely delivering clean, affordable, reliable energy and excellent customer service • Ensure that Austin Energy hears from diverse voices whose values are reflected in the mission of reliability, stainability and affordability. • Create a common understanding of energy options and technology and its subsequent costs and benefits. • Develop an informed consent process regarding the mix of solutions appropriate to support a growing customer base in the changing energy market in a responsive and responsible way. Process 1. Gather feedback from the Electric Utility Commission and provide monthly updates 2. Develop a series of stakeholder workshops • Invitation to Organizations that represent different perspectives. • Provide information and options. • Table discussions and report outs • Provide recommendations to update the Austin Energy Generation Plan 3. Report to Council via the Austin Energy Utility Oversight Committee Workshops Invited Participants: • 5 - 7 representing sustainability: environmental advocates, clean energy practitioners, etc. • 5 - 7 representing reliability: hospitals, nursing homes, manufacturing, grocery stores • 5 - 7 representing affordability: housing advocates, nonprofits, small business • 5 – 7 representing demographics and geography: students, senior citizens, impacted communities Meetings will be open to the public. Agendas June Workshop – June 7, 2024 11:30-1:30 • Electricity 101 • Austin Energy’s mission and definitions - current status • Building a Generation Plan July Workshop: • Energy options, including technology readiness assessments, costs, benefits, and risks August Workshop: • Focus on the modeling, balancing priorities September Workshop: • Review the new plan
ELECTRIC UTILITY COMMISSION REGULAR CALLED MEETING MINUTES Monday, May 13, 2024 The Electric Utility Commission convened in a regular called meeting on Monday, May 13, 2024, at Austin Energy Headquarters, 4815 Mueller Blvd, Austin, TX 78723. Chair Dave Tuttle called the Electric Utility Commission meeting to order at 6:02 p.m. Commissioners in Attendance: Dave Tuttle, Chair; Kaiba White, Vice Chair; Jonathon Blackburn, Randy Chapman, Mick Long, Cyrus Reed, Joshua Rhodes Commissioners in Attendance Remotely: Ayo Akande, Raul Alvarez, César Benavides PUBLIC COMMUNICATION: GENERAL Allison Silverstein spoke about the Resource, Generation, and Climate Protection Plan and asked if there would be a response to or opportunity for Austin Energy to meet about the Resource Generation Plan Working Group’s recommendations. APPROVAL OF MINUTES 1. Approve the minutes of the Electric Utility Commission Regular Meeting on April 15, 2024. The motion approving the minutes of the Regular Electric Utility Commission meeting of April 15, 2024, were approved as amended on Commissioner Chapman’s motion, Commissioner White’s second on a 10-0 vote one vacancy. The minutes will be amended to add the organizations and groups that the EUC recommended to be included in the Resource Generation and Climate Protection Plan process. DISCUSSION AND ACTION ON RECOMMENDATIONS The motion to approve recommendation 2, 4-8 was approved on Commissioner Reed’s motion, Commissioner Rhode’s second on a 10-0 vote with one vacancy. The motion to approve recommendation 3 was approved on Commissioner Alvarez’s motion, Commissioner Blackburn’s second on a 10-0 vote with and one vacancy. The motion to approve recommendation 9 was approved on Commissioner Chapman’s motion, Commissioner Rhodes’s second on a 10-0 vote with one vacancy. The motion to approve recommendation 10 was approved on Commissioner Alvarez’s motion, Commissioner Reed’s second on a 10-0 vote with one vacancy. 2. Recommend authorizing execution of a contract for padmount switchgears with Priester- Mell & Nicholson Inc., for up to five years for a total contract amount not to exceed $24,000,000. 3. Recommend authorizing of a contract for shoebox style luminaires and poles, with Techline Inc for up to five years for a total contract amount not to exceed $7,705,000. 4. Recommend authorizing negotiation and execution of an amendment to a contract for continued high call volume answering services with CX360, Inc., for an increase in the amount of $450,000 and extend the term by two years, for a revised total contract amount not to exceed $1,666,000. 5. Recommend authorizing …
