Electric Utility Commission September 13, 2021 6:00 PM Austin Energy Headquarters; 1st Floor; Shudde Fath Conference Room 4815 Mueller Blvd, Austin TX 78723 AGENDA Members: Marty Hopkins, Chair (Casar) Dave Tuttle, Vice Chair (Alter) Marshall Bowen (Kelly) Randy Chapman (Pool) Cary Ferchill (Adler) Erik Funkhouser (Fuentes) Karen Hadden (Kitchen) Cyrus Reed (Tovo) Kay Trostle (Ellis) Vacancy (Harper-Madison) Vacancy (Renteria) For more information, please visit: www.austintexas.gov/euc Reading and Action on Consent Agenda: Items 2-14 may be acted upon by one motion. No separate discussion or action on any of the items is necessary unless desired by a Commissioner. CALL MEETING TO ORDER CITIZEN COMMUNICATION: GENERAL Speaker must be present and will be allowed up to three minutes to provide their comments. 1. APPROVAL OF MINUTES – Approve minutes of the August 19, 2021 special-called meeting. NEW BUSINESS – CONSENT ( ) = Target Council Meeting Date; [ ] = RCA Type 2. (9/30) [Purchasing Multi Departmental; AE’s estimated portion is $23M] Authorize negotiation and execution of various cooperative contracts during the Fiscal Year 2021-2022, for the purchase of computer, network and other technology hardware, software and related maintenance and technology services, in an amount not to exceed $63,448,196. 3. (9/30) [Austin Energy] Authorize issuance of energy efficiency program rebates by Austin Energy during Fiscal Year 2021-22, in an amount not to exceed $2,700,000 for multifamily energy efficiency rebates and $3,350,000 for commercial and small business energy efficiency rebates, for a total combined amount not to exceed $6,050,000. 4. (9/30) [Capital Contracting] Authorize award and execution of a construction contract with Muniz Concrete & Contracting, Inc, for District Cooling Plant #2 (DCP2) Chemical Storage Addition project in the amount of $593,568.70 plus a $59,356.87 contingency, for a total contract amount not to exceed $652,925.57. 5. (10/14) [Purchasing] Authorize award of contracts with Techline Inc., and Wesco Distribution Inc. D/B/A Hi-Line Utility Supply Co, LLC, to provide streetlight poles and pole parts, each for a term of five years in an amount not to exceed $4,820,000, divided between the contractors. 6. (10/14) [Purchasing] Authorize award of a contract with Enterprise Professional Services, Inc. D/B/A EPSI for landscaping and ground maintenance services, for a term of five years for a total contract amount not to exceed $742,500. 7. (10/14) [Purchasing] Authorize execution of a contract with ErgoFlex Systems, Inc. D/B/A Xybix Systems, Inc, to provide ergonomic workstations and installation for Austin Energy, for …
Item 17 EUC Report re Council Action September 13, 2021 Items below recommended by EUC July 15; Council approved on date indicated in parenthesis. 8. (8/26) [Purchasing] Authorize negotiation and execution of a contract with Peerless Mfg Co, to provide turnkey services to replace ammonia evaporation skids at Sand Hill Energy Center in an amount not to exceed $3,200,000. 9. (8/26) [Purchasing] Authorize negotiation and execution of a contract with MediaMosaic, Inc. D/B/A The Mosaic Company, for the design and development of an operator training program, for a term of 24 months in an amount not to exceed $1,900,000. 10. (8/26) [Purchasing] Authorize award of a contract with Techline Inc., to provide precast concrete manholes, for a term of 60 months for a total contract not to exceed $6,250,000. 11. (9/2) [Purchasing Multi Departmental; AE’s estimated portion is $9.75M] Authorize negotiation and execution of a cooperative contract with Software One, Inc, for Microsoft Office 365 Enterprise License Agreement for all City departments, for a term of three years in an amount not to exceed $35,000,000. Items below recommended by EUC August 19; Council approved on date indicated in parenthesis. 2. (8/26) [Purchasing] Authorize award of a contract with Integrated Environment LLC (MBE), to provide maintenance and repair services of stormwater ponds, for a term of five years for a total contract amount not to exceed $700,000. 3. (8/26) [Purchasing Multi-Department; Austin Energy’s estimated portion $365K] Authorize amendments to three existing cooperative contracts with Carrier Corporation; Johnson Controls Inc.; and Trane U.S. Inc.; for continued chiller systems maintenance, repair, inspection, and installation, for an increase of $4,675,000, for revised total contract amounts not to exceed $12,928,937, divided among the contractors. 4. (8/26) [Purchasing] Authorize negotiation and execution of a multi-term cooperative contracts with Oracle America, Inc., for Oracle Field Service licenses and implementation services, for up to six years for a total contract amount not to exceed $8,000,000. 5. (9/2) [Purchasing] Authorize an amendment to an existing contract with Schneider Electric Systems USA Inc, to provide continued generator control system upgrades, maintenance, and support services, for an increase in the amount of $1,310,000 and to extend the term by three years, for a revised total contract amount not to exceed $2,510,000. 6. (9/2) [Purchasing] Authorize an amendment to an existing contract with Enertech Resources LLC, to provide manufacturing of replacement parts and restoration services for moonlight towers, for an increase in …
Item 2 Posting Language ..Title Authorize negotiation and execution of various cooperative contracts during Fiscal Year 2021-2022, for the purchase of computer, network and other technology hardware, software, and related maintenance and technology services, in an amount not to exceed $63,448,196. (Note: These procurements will be reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9 Minority Owned and Women Owned Business Enterprise Procurement Program. State of Texas Department of Information contracts also have historically underutilized business (HUB) requirements for subcontracting). ..Body Lead Department Purchasing Office. Client Department(s) All City Departments. Fiscal Note Funding in the amount of $46,491,585 is available in Fiscal Year 2021-2022 Operating Budgets of various City departments. Funding in the amount of $16,466,611 is available in Fiscal Year 2021-2022 Capital Budgets of various City departments. Funding in the amount of $490,000 is available from other funding sources. Purchasing Language: The State of Texas Department of Information Resources (DIR) contracts are cooperative contracts solicited by the State of Texas specific to information technology items and services. The Purchasing Office staff reviews quotes from multiple vendors with DIR contracts to ensure the best value for the City. Best value determination includes price and contract terms as well as MBE/WBE inclusion. Prior Council Action: For More Information: The State of Texas Department of Information Resources (DIR) contracts are cooperative contracts solicited by the State of Texas specific to information technology items and services. The Purchasing Office staff reviews quotes from multiple vendors with DIR contracts to ensure the best value for the City. Best value determination includes price and contract terms as well as MBE/WBE inclusion. Council Committee, Boards and Commission Action: September 1, 2021 – To be reviewed by the Water and Wastewater Commission. September 13, 2021 - To be reviewed by the Electric Utility Commission. Additional Backup Information: The requested authorization will enable City departments to purchase the following information technology (IT) and services items through contracts solicited by the DIR cooperative. • Various computer, network and other technology hardware products and hardware maintenance, including but not limited to laptop computers, servers, data storage systems and storage area networks. This authorization also includes networking products and maintenance services for the City’s local and wide area networks and networking devices such as switches, routers and other equipment used to interconnect desktop computers, servers, and printers throughout the City, and to transmit and receive information via the internet. …
