Meeting of the Electric Utility Commission August 10, 2020 The Electric Utility Commission is to be held August 10, 2020 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance of Sunday, August 9 by Noon. All public comment will occur at the beginning of the meeting. To speak remotely at the Electric Utility Commission meeting, residents must: •Call or email the board liaison at 512-497-0966 OR jeff.vice@austinenergy.com no later than noon, Sunday, August 9. The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. •Once a request to speak has been called in or emailed to the board liaison, residents will receive either an email or phone call providing the telephone number to call on the day of the scheduled meeting. •Speakers must call in at least 15 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak; each speaker will have up to three minutes to speak. •Handouts or other information may be emailed to jeff.vice@austinenergy.com by noon, Sunday before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. •If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch-atxn-live Electric Utility Commission August 10, 2020 10:00AM – 11:30AM VIA VIDEOCONFERENCING http://www.austintexas.gov/page/watch-atxn-live Austin, Texas AGENDA Members: Marty Hopkins, Chair (Casar) Dave Tuttle, Vice Chair (Alter) Jim Boyle (Pool) Cary Ferchill (Adler) Karen Hadden (Kitchen) Cyrus Reed (Tovo) Rachel Stone (Harper-Madison) Kay Trostle (Ellis) Matt Weldon (Flannigan) Stefan Wray (Renteria) Erik Funkhouser (Garza) For more information, please visit: www.austintexas.gov/euc Reading and Action on Consent Agenda: Items 2-14 may be acted upon by one motion. No separate discussion or action on any of the items is necessary unless desired by a Commissioner. CALL MEETING TO ORDER 1. APPROVAL OF MINUTES – Approve minutes of the July 17, 2020 regular meeting. NEW BUSINESS – CONSENT ( ) = Target Council Meeting Date; [ ] = RCA Type 2. (8/27) [Purchasing] Authorize award of a contract with Butler & Land Inc to provide leak detecting infrared cameras, in an amount not to exceed $200,000. 3. (8/27) [Purchasing] Authorize …
Item 21 EUC Report re Council Action August 10, 2020 Items below approved by EUC July 17; Council approved on date indicated in parenthesis. 2. (7/29) [Purchasing] Authorize award and execution of a multi-term contract with Techline Inc, to provide network protector rebuild services, for up to five years for a total contract amount not to exceed $9,100,000. 3. (7/29) [Purchasing] Authorize an amendment to an existing contract with DirectApps, Inc. D/B/A Direct Technology, to provide continued maintenance, support and system upgrades to the workflow automation software solution for energy efficiency and solar rebate programs, for an increase in the amount of $1,920,000 and to extend the term by five years, for a revised total contract amount not to exceed $3,830,000. 4. (7/29) [Purchasing] Authorize negotiation and execution of a multi-term contract with J.D. Power, to provide customer satisfaction and benchmarking studies, for up to five years for a total contract amount not to exceed $506,500. 5. (7/29) [Purchasing] Authorize award of a multi-term contract with Priester-Mell & Nicholson Inc., to provide acrylic and polypropylene padlock meter seals, for up to five years for a total contract amount not to exceed $467,000. 6. (7/29) [Purchasing: Various depts; AE’s portion approximately $1.5M] Authorize award of two multi-term contracts with Texas Disposal Systems, Inc. and Balcones Recycling Inc., to provide trash, recycling, and organics collection services for City facilities, each for up to five years for total contract amounts not to exceed $7,500,000, divided between the contractors. 1
Item 2 Posting Language ..Title Authorize award of a contract with Butler & Land Inc., to provide leak detecting infrared cameras, in an amount not to exceed $200,000. (Note: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9D Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established). ..Body Lead Department Purchasing Office. Client Department(s) Austin Energy. Fiscal Note Funding is available in the Fiscal Year 2019-2020 Capital Budget of Austin Energy. Purchasing Language: The Purchasing Office issued an Invitation for Bids (IFB) 1100 MEA1016 for these goods. The solicitation issued on April 13, 2020 and it closed on May 5, 2020. The recommended contractor submitted the only responsive offer. A complete solicitation package, including a tabulation of the bid received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. Prior Council Action: For More Information: Inquiries should be directed to the City Manager’s Agenda Office, at 512-974-2991 or AgendaOffice@austintexas.gov NOTE: Respondents to this solicitation, and their representatives, shall continue to direct inquiries to the solicitation’s Authorized Contact Person: Maria Andrade at 512-972-9424 or Maria.Andrade@austintexas.gov. Council Committee, Boards and Commission Action: August 10, 2020 - To be reviewed by the Electric Utility Commission. Additional Backup Information: The contract is for two leak detecting infrared cameras. The cameras are used by the substation maintenance group, to safely and quickly identify insulation gas leaks throughout Austin Energy’s Transmission and Distribution system. The cameras help prevent service interruptions and help Austin Energy mitigate the loss of gasses which are tracked by the Environmental Protection Agency. ..Strategic Outcome(s) Strategic Outcome(s): Government That Works for All. Item 3 Posting Language ..Title Authorize award of a multi-term contract with Airgas Inc., to provide industrial gases, pressure vessels, and pressure vessel maintenance, and inspections, for up to six years for a total contract amount not to exceed $1,633,500. (Note: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9D Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods and services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established). ..Body Lead Department Purchasing Office. Client Department(s) Austin Energy; Austin Fire Department; Austin Police Department; Austin Water; Aviation; Fleet Mobility Services. Fiscal Note Funding in the …
Electric Utility Commission August 10, 2020 Minutes The Electric Utility Commission (EUC) convened a regularly scheduled meeting via videoconference/Webex. Meeting called to order by Chair Hopkins at 10:02a.m. Also present were Commissioners Boyle, Ferchill, Reed, Trostle, Tuttle and Weldon. Commissioners Hadden and Stone joined after the consent agenda. Commissioner Wray was absent and there is one vacancy. 1. APPROVAL OF MINUTES – Approve minutes of the July 17, 2020 regular meeting. Following review of RCAs, motion (Boyle) to approve minutes; seconded (Reed) passed on a vote of 9-0, with Commissioner Wray absent and one vacancy. NEW BUSINESS – CONSENT ( ) = Target Council Meeting Date; [ ] = RCA Type Motion (Ferchill) to recommend consent agenda Items 2-8, 10 and 14; seconded (Tuttle); passed on a vote of 7-0, with Commissioners Hadden and Stone off the dais, Wray absent and one vacancy. Following discussion, Items 9, 11 and 12 were recommended on a vote of 9-0, with Commissioner Wray absent and one vacancy (motions/seconds as noted below): Item 9: Motion (Trostle) to recommend; seconded (Boyle) Item 11: Motion (Trostle) to recommend; seconded (Boyle) Item 12: Motion (Ferchill) to recommend; seconded (Weldon) Following discussion, motion (Ferchill) to recommend Item 15; seconded (Weldon); passed on a vote of 8-0-1, with Commissioner Hadden abstaining, Wray absent and one vacancy. Following discussion, no motion/action taken regarding Item 13. 2. (8/27) [Purchasing] Authorize award of a contract with Butler & Land Inc to provide leak detecting infrared cameras, in an amount not to exceed $200,000. 3. (8/27) [Purchasing] Authorize award of a multi-term contract with Airgas Inc, to provide industrial gases, pressure vessels, and pressure vessel maintenance, and inspections, for up to six years for a total contract amount not to exceed $1,633,500. 4. (8/27) [Purchasing] Authorize an amendment to an existing contract with Solar Turbines Inc D/B/A Caterpillar, for continued turbine maintenance and support, for an increase in the amount of $250,000, for a revised total contract amount not to exceed $4,886,758. 5. (8/27) [Purchasing] Authorize negotiation and execution of a multi-term contract with Dealers Electrical Supply, to provide ION meters, for up to five years for a total contract amount not to exceed $850,000. 6. (8/27) [Purchasing] Authorize an amendment to an existing cooperative contract with Insight Public Sector, Inc. D/B/A Insight Public Sector, to provide additional Quest products and services including software maintenance and support services, for an …
