Electric Utility Commission February 10, 2020 6:00 p.m. Town Lake Center, Shudde Fath Conference Room 721 Barton Springs Road, Austin, Texas AGENDA Members: Cary Ferchill, Chair (Adler) Marty Hopkins, Vice Chair (Casar) Jim Boyle (Pool) Carrie Collier-Brown (Ellis) Erik Funkhouser (Garza) Karen Hadden (Kitchen) Cyrus Reed (Tovo) Rachel Stone (Harper-Madison) Dave Tuttle (Alter) Matt Weldon (Flannigan) Stefan Wray (Renteria) For more information, please visit: www.austintexas.gov/euc Reading and Action on Consent Agenda: Items 2-9 may be acted upon by one motion. No separate discussion or action on any of the items is necessary unless desired by a Commissioner. CALL MEETING TO ORDER CITIZEN COMMUNICATIONS: GENERAL – Speaker remarks limited to three minutes 1. APPROVAL OF MINUTES – Approve minutes of the January 13, 2020 meeting. NEW BUSINESS – CONSENT ( ) = Target Council Meeting Date; [ ] = RCA Type 2. (2/20) [Purchasing for Multiple Departments; AE’s portion = $260K] Authorize negotiation and execution of an emergency multi-term contract with Waste Management of Texas Inc., to provide collection, transportation, processing, and disposal of refuse, recycling, brush, and compostable materials generated by City facilities, for up to one year in an amount not to exceed $1,068,000. 3. (3/12) [Austin Energy] Authorize negotiation and execution of all documents and instruments necessary or desirable to acquire a permanent electric transmission and distribution easement consisting of approximately 0.227 acres (9,880 square feet) of land for the purpose of upgrading the capacity of Circuits 1004 and 961 and the overall electric system, and being a part of Lot 2, Reed Central Austin, a subdivision in Travis County, Texas, according to the Plat recorded in Volume 94, Page 133 of the Plat Records of Travis County, Texas, with said Lot 1 being described to Kumusha Investments, L.L.C., a Texas limited liability company in that certain Special Warranty Deed recorded in Document Number 2009021276 of the Official Public Records of Travis County, Texas, and located at 915 W. Howard Lane, in an amount not to exceed $245,000, including standard and customary closing costs. (District 7) 4. (3/12) [Capital Contracting] Authorize negotiation and execution of professional services agreements with the following four staff recommended firms (or other qualified responders) for Request for Qualifications Solicitation No. CLMP288: HDR Engineering, Inc.; Jacobs Engineering Group, Inc.; Stanley Consultants, Inc.; and Stantec Consulting Services, Inc.; for engineering and technical services for the 2020 Engineering Services for Austin Energy Plants rotation list, …
Item 15 EUC Report re Council Action February 10, 2020 Items below approved by EUC January 13; Council approved on date indicated in parenthesis. 3. (2/6) [Austin Energy] Authorize negotiation and execution of all documents and instruments necessary or desirable to acquire a permanent electric transmission and distribution easement consisting of approximately 0.106 of one acre (4,632 square feet) of land out of the J.P. Wallace Survey, Abstract No. 789, Travis County, Texas, for the purpose of upgrading the capacity of Transmission Circuit 811 and the overall electric system, and being a portion of Lot 4, Northway Crest Section Four, recorded in Volume 78, Pages 376-377 of the Plat Records of Travis County, Texas, described in Special Warranty Deed with Vendor’s Lien to AP Equity Properties, Ltd., recorded in Document No. 2006212909 of the Official Public Records of Travis County, Texas, and located at 7701 N. Lamar Blvd., in an amount not to exceed $134,000, including standard and customary closing costs. (District 4). 4. (2/6) [Austin Energy] Authorize reimbursement of costs to Ascension Seton for the purchase and installation of heat exchangers and associated piping required to interconnect the future Seton Medical Office Building to the Mueller District Cooling System, in an amount not to exceed $682,000. (District 9) 5. (2/6) [Austin Energy] Authorize expenditures for annual renewals of professional dues and memberships in national and state associations and organizations related to the electric utility industry, in an amount not to exceed $492,000. 6. (2/6) [Purchasing Office] Authorize negotiation and execution of a contract with High Performance SmarteBuilding, LLC, D/B/A SmarteBuilding, to provide SmarteBuilding software subscription and support services, for a term of five years for a total contract amount not to exceed $2,000,000. 7. (2/6) [Purchasing Office] Authorize negotiation and execution of a contract with PowerPlan, Inc., to provide PowerPlan software support, upgrades, and additional modules to ensure asset management and cost recovery, for a term of five years in an amount not to exceed $6,000,000. 8. (2/6) [Purchasing Office] Authorize negotiation and execution of two cooperative contracts with Dell Marketing LP and Sirius Computer Solutions, Inc., D/B/A Sirius Computer Solutions, for hardware, software, professional services and related maintenance support services, each for a term of 47 months in an amount not to exceed $34,000,000 divided between the contractors. 9. (2/6) [Purchasing Office] [Various Departments; AE’s portion is $8M] Authorize an amendment to an existing contract with Dell Marketing …
Item 2 Posting Language ..Title Authorize negotiation and execution of an emergency multi-term contract with Waste Management of Texas Inc., to provide collection, transportation, processing, and disposal of refuse, recycling, brush, and compostable materials generated by City facilities, for up to one year in an amount not to exceed $1,068,000. (Note: Contract is exempt from the City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program; therefore, no subcontracting goals were established). ..Body Lead Department Purchasing Office. Client Department(s) All City departments. Purchasing Language: Public Health and Safety Emergency. Prior Council Action: Fiscal Note Funding is available in the Fiscal Year 2019-2020 Operating Budget of various City departments. For More Information: Inquiries should be directed to the City Manager’s Agenda Office, at 512-974-2991 or AgendaOffice@austintexas.gov or to Sandy Wirtanen, at 512-974-7711 or sandy.wirtanen@austintexas.gov. Council Committee, Boards and Commission Action: February 10, 2020 – To be reviewed by the Electric Utility Commission. February 12, 2020 – To be reviewed by the Zero Waste Advisory Commission. Additional Backup Information: The short-term contract will provide collection, transportation, processing, and disposal of refuse, recycling, brush, and compostable materials generated by City facilities until a new citywide contract can be executed. Austin Resource Recovery does not provide waste collection services to City facilities due to the type of equipment required. Under this contract, most collection containers will be serviced on a weekly basis, with some sites utilizing roll-off containers, compactors, and balers that will be serviced as-needed. Additionally, the contract will provide services for the management and disposal of industrial Class 2 and non-hazardous special wastes for Austin Energy (AE), as well as for other departments as needed. AE manages several facilities and work sites that generate non-hazardous liquid and solid wastes, generally through routine maintenance activities. In order to comply with federal, state, and local regulations, AE requires the turn-key services of a waste disposal contractor to transport and dispose of the industrial Class 2 and non-hazardous special waste generated. The current contract for these services expires on February 28, 2020. A solicitation for a new citywide contract for these services is currently under way and this temporary contract will prevent a lapse of these services until this new contract is in place. As the current provider of these services, the contractor is familiar with the work and with Austin’s Zero Waste goals and has a history of providing quality services …
Electric Utility Commission February 10, 2020 Minutes The Electric Utility Commission (EUC) convened a regularly scheduled meeting at 721 Barton Springs Road in Austin. Meeting called to order by Chair Ferchill at 6:02pm. Present were Commissioners Boyle, Hadden, Hopkins, Reed, Tuttle, Weldon and Wray. Commissioners Collier-Brown, Funkhouser and Stone were absent. CITIZEN COMMUNICATIONS: GENERAL – Paul Robbins (Customer Assistance Program); Dale Bulla (electric vehicles); Jeffrey Jacoby (Representing TX Campaign for the Environment, against Item 2); Adam Gregory (Representing TX Disposal Systems, against Item 2). 1. APPROVAL OF MINUTES – Approve minutes of the January 13, 2020 meeting. Motion (Weldon) to approve minutes; seconded (Hopkins); passed on a vote of 8-0, with Commissioners Collier-Brown, Funkhouser and Stone absent. NEW BUSINESS – CONSENT ( ) = Target Council Meeting Date; [ ] = RCA Type Motion (Hopkins) to recommend items 3 and 5--9; seconded (Hadden); passed on a vote of 8-0, with Commissioners Collier-Brown, Funkhouser and Stone absent. Motion (Boyle) to not recommend item 2; seconded (Wray); passed on a vote of 8-0, with Commissioners Collier-Brown, Funkhouser and Stone absent. Motion (Reed) to approve item 4; seconded (Hopkins); passed on a vote of 8-0, with Commissioners Collier-Brown, Funkhouser and Stone absent. 2. (2/20) [Purchasing for Multiple Departments; AE’s portion = $260K] Authorize negotiation and execution of an emergency multi-term contract with Waste Management of Texas Inc., to provide collection, transportation, processing, and disposal of refuse, recycling, brush, and compostable materials generated by City facilities, for up to one year in an amount not to exceed $1,068,000. 3. (3/12) [Austin Energy] Authorize negotiation and execution of all documents and instruments necessary or desirable to acquire a permanent electric transmission and distribution easement consisting of approximately 0.227 acres (9,880 square feet) of land for the purpose of upgrading the capacity of Circuits 1004 and 961 and the overall electric system, and being a part of Lot 2, Reed Central Austin, a subdivision in Travis County, Texas, according to the Plat recorded in Volume 94, Page 133 of the Plat Records of Travis County, Texas, with said Lot 1 being described to Kumusha Investments, L.L.C., a Texas limited liability company in that certain Special Warranty Deed recorded in Document Number 2009021276 of the The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair …
