02. Engagement Plan for the Urban Design Guidelines Update — original pdf

Backup

Urban Design Guidelines Update - Engagement Plan 3 Groups of Stakeholders 3 Phases of Engagement Austin Foundation for Architecture AIA Austin (American Institute of Architects) Phase 1: Preparation  Austin Center of Architecture APA Central Texas (American Planning Association) ULI (Urban Land Institute) Downtown Commission UTSOA professors ASLA (American Institute of Landscape Architects) EDD Cultural Arts Division and Music & Entertainment staff Phase 1 of engagement was led by  commissioners through the creation of working  groups, engagement with stakeholders in the  Design Focus and Interest Group categories,  engagement with ambassadors, and the onset  of editing the guidelines. May 2021 - September 2022 Phase 2: Creation  Phase 2 of engagement includes work led by  commissioners, work led by staff, and more  collaborative work. 1. A new working group was formed to  shepherd the creation of the draft UDG.  2. Commissioners will provide the narrative,  finalize the guidelines, test the guidelines &  finalize the draft UDG document.  3. Staff will lead engagement with the  Technical Focus stakeholders. Staff will lead  the creation of the document design.  4. After the Technical stakeholders weigh in,  commissioners will finalize the draft UDG.  5. When the final draft is ready,  commissioners will create a recorded  presentation to post on SpeakUp alongside  the draft UDG for public comment.  6. Staff will assist by uploading documents to  SpeakUp and managing the web page. 7. Commissioners will reach out to  stakeholders in the Design and Interest  groups to invite their feedback.  8. Commissioners will incorporate their  feedback into the UDG document. Phase 3 of engagement includes: 1. Staff will lead the finalization of the UDG  graphic design 2. Staff and Commissioners will collaborate on  the finalization of the UDG document.  3. Commissioners will lead presentations to  Downtown Commission, Planning  Commission, and City Council.  4. Staff and Commissioners will collaborate on  incorporating any feedback from Boards,  Commissions & Council presentations into the  UDG.  5. Upon City Council's adoption of a new UDG,  staff will update the SpeakUp page and the  Design Commission page with the new  document.   September 2022 - September 2024 September 2024 - February 2025 Downtown Austin Neighborhood Alliance (DANA) Phase 3: Finalization  s u c o F n g i s e D   s l a n o i s s e f o r p , s r e n n a l p n a b r u , s t c e t i h c r a t n e m p o l e v e d n w o t n w o d n i d e v l o v n i s n o i s s i m m o C & s d r a o B s u o i r a v , s e i c n e g a d n a s t n e m t r a p e d s u o i r a v m o r f ff a t s s r e n w o s s e n i s u b , s t n a n e t , s r e n w o y t r e p o r p n w o t n w o d s u c o F l a c i n h c e T s p u o r G t s e r e t n I Pedestrian Advisory Council  Arts Commission Austin Board of Realtors Real Estate Council of Austin Planning Commission Austin Chamber of Commerce Austin Energy staff Economic Development staff Parks and Recreation staff ATPWD staff Capital Metro staff Sustainability Office staff Historic Preservation staff Urban Design staff City Architect Displacement Prevention staff Affordable Housing staff Project Connect staff Austin Resource Center for the Homeless (ARCH) Homeless Outreach Street Team (HOST)Austin   Housing Coalition Downtown Austin Alliance (DAA) Planet Texas (UT) Austin LGBT Chamber of Commerce Greater Austin Hispanic Chamber of Commerce EDD Small Business staff Coalition of Texans with Disabilities Shoal Creek Conservancy Waterloo Greenway Travis Audubon Society Austin Creative Alliance Austin Convention Center Drenner Group Armbrust & Brown Metcalfe Wolff Stuart and Williams Urban Design Guidelines update: Engagement Plan Presented by Sophia Benner, Principal Planner Background: Outlines how the update will be accomplished Council direction to do the update Background: The Draft Framework provided the framework of: 3 phases of engagement 3 groups of stakeholders Timeline for engagement Roles & responsibilities Engagement Plan Overview: PHASE 1: PREPARATION May ‘21 – Sept ‘22 10 – 16 months Commission-led work Phase 1: Formation of Working Groups Community Ambassadors Engage with Design Focus & Interest Group stakeholders Start drafting changes Phase 2: New Working Group (Commissioners + staff) Provide narrative, finalize guidelines, test guidelines (Commission-led) Engage the Technical Focus stakeholder group (staff-led) Finalize UDG (Commission-led) PHASE 1: PREPARATION May ‘21 – Sept ‘22 PHASE 2: CREATION Sept ‘22 – Sept ‘24 10 – 16 months 20 - 26 months Create/record a presentation about the update & include the draft UDG on SpeakUp (Commission-led) Reach out to stakeholders in Design and Interest groups, invite their feedback (Commission-led) Incorporate feedback (Commission-led) Phase 2: New Working Group (Commissioners + staff) Provide narrative, finalize guidelines, test guidelines (Commission-led) Engage the Technical Focus stakeholder group (staff-led) Finalize UDG (Commission-led) PHASE 1: PREPARATION May ‘21 – Sept ‘22 PHASE 2: CREATION Sept ‘22 – Sept ‘24 10 – 16 months 20 - 26 months Create/record a presentation about the update & include the draft UDG on SpeakUp (Commission-led) Reach out to stakeholders in Design and Interest groups, invite their feedback (Commission-led) Incorporate feedback (Commission-led) Phase 3: Finalize UDG (collaborative) Finalize graphic design of document (staff-led) Presentations - including Downtown Commission, Planning Commission and City Council (Commission- led) Incorporate feedback (collaborative) Upon City Council’s adoption, update web page & other resources (staff-led) PHASE 1: PREPARATION May ‘21 – Sept ‘22 PHASE 2: CREATION Sept ‘22 – Sept ‘24 10 – 16 months 20 - 26 months 3 – 8 months PHASE 3: FINALIZATION Sept ‘24 to Feb ‘25 Thank you!