Approved Minutes — original pdf

Approved Minutes

Technology Commission http://www.austintexas.gov/cttc REGULAR MEETING MINUTES Wednesday –February 12th, 2025 – 6:30PM City Hall – Boards and Commissions – Room 1101 301 W 2nd St., Austin, TX 78701 Please go to http://www.austintexas.gov/cityclerk/boards_commissions/meetings/10_1.htm for backup materials associated with this agenda. All ATXN (City Channel 6) programming is cablecast on Spectrum, Grande Communications, and Google Fiber on their cable channel 6, on AT&T U-Verse Channel 99 and webcast online. Over 20 meetings per month, including this commission meeting, are available on demand online, typically within a found at: http://www.austintexas.gov/page/atxn-video-archive. the cablecast. Schedules and video can be few hours of The Community Technology and Telecommunications Commission convened in a REGULAR meeting on Wednesday, February 12th, 2025, at 301 W 2nd St. in Austin, Texas. Current Commission Members Keith Pena-Villa ‐ Mayor Kirk Watson Brian AM Williams ‐ Council Member Natasha Harper‐Madison, District 1 Steven Apodaca – Council Member Vanessa Fuentes, District 2 Carina Alderete ‐ Council Member José Velásquez, District 3 Suzanne Heritage ‐ Council Member José “Chito” Vela, District 4 Thomas Rice‐ Council Member Ryan Alter, District 5 Gabriel Nwajiaku‐ Council Member Mackenzie Kelly, District 6 Vacant ‐ Council Member Leslie Pool, District 7 Vacant ‐ Council Member Paige Ellis, District 8 Ibiye Anga – Council Member Zohaib “Zo” Qadri, District 9 Sumit DasGupta ‐ Council Member Alison Alter, District 10 Board Members/Commissioners in Attendance in person: Steven Apodaca, Chair Board Members/Commissioners in Attendance Remotely: Sumit DasGupta Ibiye Anga Brian AM Williams 1 Carina Alderete, Vice-Chair Keith Pena-Villa Board Members/Commissioners Not in Attendance: Gabriel Nwajiaku Thomas Rice Suzzane Heritage CALL TO ORDER Chair Apodaca called the Community Technology and Telecommunications Meeting to order at 6:57 p.m. PUBLIC COMMUNICATION: GENERAL The first ten speakers who register to speak no later than noon on the day before the meeting will be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. There were no speakers registered to deliver comments. APPROVAL OF MINUTES 1. Approve the minutes of the Community Technology and Telecommunications Commission special called meeting on January 8th, 2025. Motion to approve the minutes made by Chair Apodaca and seconded by Commissioner DasGupta. The minutes from (01/08/2025) were approved on a vote of 6-0. DISCUSSION ITEMS 2. 3. Presentation on the status of the city’s participation and involvement in the BEAD challenge process (Khotan Harmon, Program Manager, City of Austin Economic Development Department) This item was moved to the following meeting due to a scheduling conflict. Presentation on HB1709 & the City of Austin’s Digital Strategy (Daniel Culotta, Chief Innovation Officer, City of Austin Office of Innovation) The presentation on HB1709 was delivered by Daniel Culotta and can be viewed at this link: https://austintx.new.swagit.com/videos/334767 2 4. City of Austin Technology Conference Recap: Discussion of learnings and next steps from attendees (Chair Apodaca and Commissioner Williams, Community Technology Telecommunications Commission) Chair Apodaca and Commissioner Williams attended the Austin Technology Conference, which covered various topics like AI in local government and wildfire tracking solutions. The attending commissioners sat in on a presentation from the business relationship manager from CTN, to which Chair Apodaca mentioned folding CTNs communication and strategy with the Community Technology division into Khotan Harmon’s upcoming presentation. Networking was a key component, with plans to share conference materials with other commissioners. DISSCUSION AND ACTION ITEMS 5. Discussion and approval of final updates to the revised CTTC bylaws Chair Apodaca summarized the final updates to the revised bylaws. The process began around March and involved coordinating with the Clerk's Office and submitting changes to the Audit and Finance Committee before City Council approval on January 30th. The updated bylaws formalize several functions such as advising on digital equity and internet accessibility. Commissioner DasGupta suggested that the commission bake in a bylaw checkup into their yearly schedule. This potential future item would merit a review of the bylaws on an annual basis with hopes of keeping the bylaws as up to date as possible given the fast-paced nature of this commission. WORKING GROUP UPDATES 6. Recap of Public Surveillance working group meetings with local stakeholders and development of recommendations Commissioner Pena-Villa provided updates on their progress, including recent stakeholder meetings with local experts such as Dr. Sharon Strover but plan to meet with more stakeholders. The group is compiling data and insights to form a draft recommendation. The group, recognizing the breadth of public surveillance, discussed breaking the topic into smaller, more manageable parts, such as focusing on specific areas like video surveillance and data extraction. 7. Artificial Intelligence Working Group’s takeaways from the CoA Technology Conference and stakeholder engagement next steps Commissioner Williams discussed the key insights the group learned regarding Austin’s incoming AI policy. Key themes included ensuring human oversight in AI decision-making and establishing safeguards and accountability. The group also looked at an existing AI 3 policy dated October 2024 from the City Innovation office, prompting them to consider looking at other policies that have already been established. 8. Duplicative Technologies working group discussion, activities and meetings taken to ensure cross-division collaboration in system development Commissioner DasGupta discussed the perceived inefficiencies caused by requiring software migrations. DasGupta and Chair Apodaca met with Anthony Segura, EDD's Interim Director. It was acknowledged that while the current system was finalized, future efforts should aim for a unified solution to reduce costs and enhance efficiency across divisions. This working group’s efforts have been completed and the group is subsequently closed. FUTURE AGENDA ITEMS • Presentation on PANO AI wildfire tracking system • Presentation on the status of the city’s participation and involvement in the BEAD challenge process • Presentation on CTN and EDD common IT strategy • Presentation from GTOPs 2024 Recipient • GTOPs Core Received Applications • City of Austin and Travis County Digital Needs Assessment • Budget Recommendation Discussion and Approval ADJOURNMENT The meeting was adjourned at 8:00PM. The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If you require Sign Language Interpreters or alternative formats, please give notice at least 2 days before the meeting date. Please contact Dan Martinez at the Community Technology Divison at (512) 974- 3510, for additional information; TTY users’ route through Relay Texas at 711. For more information on the Community Technology & Telecommunications Commission, please visit their website at http://www.austintexas.gov/cttc or contact Dan Martinez at dan.martinez@austintexas.gov The Minutes were approved at the special called May 1st, 2025 Meeting on Chair Apodaca’s motion and Vice Chair Alderete’s second with a final vote of 6-0. 4