Approved Minutes — original pdf

Approved Minutes

few hours of the cablecast. Schedules and video can be Community Technology and Telecommunications Commission http://www.austintexas.gov/cttc REGULAR MEETING MINUTES Wednesday –May 8th, 2024 – 6:30PM City Hall – Boards and Commissions – Room 1101 301 W 2nd Street - Austin, TX 78701 Please go to http://www.austintexas.gov/cityclerk/boards_commissions/meetings/10_1.htm for backup materials associated with this agenda. All ATXN (City Channel 6) programming is cablecast on Spectrum, Grande Communications, and Google Fiber on their cable channel 6, on AT&T U-Verse Channel 99 and webcast online. Over 20 meetings per month, including this commission meeting, are available on demand online, typically within a found at: http://www.austintexas.gov/page/atxn-video-archive. The Community Technology and Telecommunications Commission convened in a REGULAR meeting on Wednesday, May 8th, 2024, at 301 W. 2nd St. in Austin, Texas. Current Commission Members Keith Pena-Villa ‐ Mayor Kirk Watson Brian AM Williams ‐ Council Member Natasha Harper‐Madison, District 1 Steven Apodaca – Council Member Vanessa Fuentes, District 2 Carina Alderete ‐ Council Member José Velásquez, District 3 Vacant ‐ Council Member José “Chito” Vela, District 4 Thomas Rice‐ Council Member Ryan Alter, District 5 Gabriel Nwajiaku‐ Council Member Mackenzie Kelly,District 6 Maxine Eiland ‐ Council Member Leslie Pool, District 7 Vacant ‐ Council Member Paige Ellis, District 8 Vacant – Council Member Zohaib “Zo” Qadri, District 9 Sumit DasGupta ‐ Council Member Alison Alter, District 10 Board Members/Commissioners in Attendance in person: Steven Apodaca, Chair Sumit DasGupta Board Members/Commissioners in Attendance Remotely: Carina Alderete, Vice-Chair Keith Pena-Villa 1 Thomas Rice Gabriel Nwajiaku Board Members/Commissioners Not in Attendance: Maxine Eliand Brian AM Williams CALL TO ORDER Chair Apodaca called the Community Technology and Telecommunications Meeting to order at 6:39 p.m. PUBLIC COMMUNICATION: GENERAL The first ten speakers who register to speak no later than noon the day before the meeting will be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. Chair Nahas of the Economic Prosperity commission signed up to speak and delivered a short presentation on the need for communications technologies for city commissions. Chair Nahas spoke on another item, he sought to introduce the Pol,Is platform for commissions as a easily accessible form of commission voting. Both presentations can be viewed at this link: https://austintx.new.swagit.com/videos/304695 APPROVAL OF MINUTES 1. Approve the minutes of the Community Technology and Telecommunications Commission special called meeting on March 26, 2024. Motion to approve the minutes made by Commissioner DasGupta and seconded by Chair Apodaca. The minutes from (3/26/2024) were approved on a vote of 6-0. STAFF BRIEFINGS 2. Presentation of the selected applications for the Grant for Technology Opportunities Program [GTOPs] Core 2024 (Jesse Rodriguez – Program Manager, Dan Martinez – Business Process Specialist, Telecommunications and Regulatory Affairs Division of the Financial Services Department, City of Austin) The presentation on the selected 2024 GTOPs awardees was delivered by Dan Martinez and can be viewed at this link: https://austintx.new.swagit.com/videos/304695 DISCUSSION ITEMS 2 3. FY 24-29 Consolidated Plan Community Needs Assessment Presentation & Discussion (Chris Duran, Senior Research Analyst; Julie Smith Community Engagement Specialist) The presentation on the 24-29 Needs Assessment was delivered by Chris Duran, Julie Smith, and James May and can be viewed at this link: https://austintx.new.swagit.com/videos/304695 4. CTTC standard work/meeting procedure reminders and updates to implement moving forward Chair Apodaca reminded the rest of the commission of a few housekeeping items to refresh and catch-up new and old commissioners. Chair Apodaca mentioned that setting the meeting agenda does not always require the chair's input and can be initiated by any two commissioners. He then emphasized adhering to walking quorum regulations; avoid having more than five commissioners in any given setting outside of commission meetings, in person or online. Finally, liaison Jesse Rodriguez was asked to specify the move away from standing working groups due to guidelines set by the city clerk. 5. Commission Review of current CTTC Bylaws Chair Apodaca discussed the current bylaws and need for a refresh that served to update the bylaws to include work that the commission is already actively performing. A new working group is proposed to explore potential amendments, which, if substantial, would require approval from the Audit and Finance Committee at City Council. 6. 2024 commission working groups refresh discussion. Chair Apodaca mentioned that this item was mostly discussed already by items brought up earlier on the agenda but reminded commissioners of the working group guidelines that liaison Jesse Rodriguez mentioned during item four. DISCUSSION AND ACTION ITEMS Conduct CTTC Officer Elections Interim Chair Apodaca mentioned that the previous chair has termed and began accepting nominations for the Chair position first. Commissioner DasGupta nominated Interim Chair Apodaca for the Chair position. There were no other nominations. Apodaca gave a few words, highlighting his plan to bring a renewed sense of energy to the commission. Motion to select Interim Chair Apodaca as Chair made by Commissioner DasGupta and seconded by Commissioner Alderete with a final vote in approval of 6-0. Commissioner Alderete nominated herself for the position of Vice-Chair and highlighted her enthusiasm for the role. Motion to select Commissioner Alderete as Vice-Chair made by Commissioner Alderete and seconded by Chair Apodaca with a final vote in approval of 6-0. Commissioner assignment and approval of a working group formed to draft 2023 CTTC Annual Report 7. 8. 3 Chair Apodaca reminded the commission that their annual report is due in July. Commission-wide input has historically been limited to live work at a yearly meeting, in lieu of that Chair Apodaca suggested making a working group to handle the 2024 report. Commissioner DasGupta asked if google docs can be used for this process, and Chair Apodaca confirmed that it was allowable given only a sub quorum is accessing this document at a time. DasGupta and Commissioner Pena-Villa requested to join this working group. Motion to approve the formation of a 2024 annual report working group made by Commissioner DasGupta and seconded by Chair Apodaca. The vote passed with a final count of 6-0. 9. Commissioner assignment and approval of working group to refresh CTTC Bylaws Chair Apodaca previously mentioned the work that needs to take place to refresh the commission bylaws during item 5. Commissioner DasGupta and Vice Chair Alderete both requested to join this group. Motion to approve the formation of a bylaws refresh working group made by Chair Apodaca and seconded by Commissioner DasGupta. The vote passed with a final count of 6-0. 10. Commissioner assignment and approval of working group to draft onboarding materials for new commissioners. Chair Apodaca mentioned that he has already made a document meant to orient new commissioners and that document would just need to be polished to be implemented. There are two incoming commissioners, one that has already been through the rough draft of this document and someone else who has yet to complete their onboarding. Motion to approve the formation of a commissioner orientation working group made by Commissioner DasGupta and seconded by Chair Apodaca. The vote passes with a final count of 6-0. 11. Commissioner assignment and approval of working group to engage with Economic Prosperity Commission on items discussed during public testimony Chair Apodaca clarified that this was in reference to the digital communications enhancements that Chair Nahas mentioned in the citizen communication portion of the meeting. This working group will meet to talk through the logistics of Chair Nahas proposal and only require one hour of meeting time over the next month. Jesse Rodriguez jumped in and clarified the different forms of collaboration that working groups can use. Commissioner DasGupta suggested expanding this working group to consider how to collaborate with other commissions in the city and how multiple commissions being engaged on this item would merit more considerations from council. Jesse Rodriguez jumped in and clarified the citizen communication time limits and why the city council message board is allowable. Since no commissioners spoke up to join this working group, the item was tabled for later date. 4 FUTURE AGENDA ITEMS • AI & Surveillance in Public Places Presentation by Sharon Strover • Digital communications enhancements for commissions working group. • 2025 work plan ADJOURNMENT Motion to adjourn made by Commissioner DasGupta seconded by Chair Apodaca. The meeting was adjourned at 8:51PM on a vote of 6-0. The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days before the meeting date. Please contact Dan Martinez at the Office of Telecommunications & Regulatory Affairs at (512) 974-3510, for additional information; TTY users’ route through Relay Texas at 711. For more information on the Community Technology & Telecommunications Commission, please visit their website at http://www.austintexas.gov/cttc or contact Dan Martinez at dan.martinez@austintexas.gov The Minutes were approved at the June 12th, 2024 Meeting on Vice Chair Alderete’s Motion and Commissioner Williams’ second with a final vote of 6-0. Commissioner Nwajiaku abstained from the vote. 5