REGULAR MEETING OF THE COMMISSION ON IMMIGRANT AFFAIRS MONDAY, DECEMBER 1st, 2025, AT 6:30 PM AUSTIN CITY HALL BOARDS AND COMMISSIONS ROOM 1101 301 W 2nd ST AUSTIN, TEXAS Some members of the Commission on Immigrant Affairs may be participating by videoconference. Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, contact Nekaybaw Watson, 512-974-2562, nekaybaw.watson@austintexas.gov. CURRENT COMMISSIONERS : Miriam Dorantes, Chair Adrian De La Rosa Aditi Joshi Diane Kanawati Melissa Ortega Caroline Solis AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL Alondra Johnson, Vice-Chair Azeem Edwin Jeanna “Canan” Kaba Kate Lincoln-Goldfinch Meghana Roy Yohanna Saucedo The first ten speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES 1. Approve the minutes of the Commission on Immigrant Affairs regular meeting on November 3, 2025. STAFF BRIEFINGS 2. Staff briefing regarding tenant and homeowner stabilization programs. Presentation provided by Susan Watkins, Division Manager, Austin Housing. 3. Staff briefing regarding the Utility Assistance Program data and qualifications to apply. Presentation provided by Gerardo “Jerry” Galvan, Vice President of Customer Care Services, Austin Energy. 4. Staff briefing by Jennifer Peters, Division Manager Programs and Partnerships, Austin Public Library regarding an update on the enhanced library cards. DISCUSSION ITEMS 5. Presentation by Gary Aaron, Senior Business Process Consultant, Austin Equity and Inclusion regarding Mapping Opportunity and identifying disparities across different Austin communities. WORKING GROUP UPDATES 6. Update on the Budget Working Group regarding last meeting. 7. Update on the Quality-of-Life Study reading last meeting. FUTURE AGENDA ITEMS ADJOURNMENT The City of Austin is committed to compliance with the Americans with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. For assistance, please contact the Liaison or TTY users’ route through 711. A person may request language access accommodations no later than 48 hours before the scheduled meeting. Please call or email Nekaybaw Watson at Austin City Clerk’s Office Department, at 512-974-2562 or nekaybaw.watson@austintexas.gov to request service or for additional information. For more information on the Commission on Immigrant …
Commission on Immigrant Affairs Meeting Minutes November 3, 2025 Commission on Immigrant Affairs Regular Meeting Minutes Monday, November 3, 2025 The Commission on Immigrant Affairs convened in a regular meeting on Monday, November 3, 2025, at Austin City Hall, Boards and Commissions Room 1101, 301 W Second Street, Austin TX. Chair Dorantes called the Commission on Immigrant Affairs Regular Meeting to order at 6:35 p.m. Commissioners in Attendance: Miriam Dorantes, Chair Adrian De La Rosa Azeem Edwin Caroline Solis Commissioners in Attendance Remotely: Alondra Johnson, Vice Chair Jeanne “Canan” Kaba Diane Kanawati Meghna Roy Commissioners Absent: Aditi Joshi Kate Lincoln-Goldfinch Melissa Ortega Yohana Saucedo PUBLIC COMMUNICATION: GENERAL None. APPROVAL OF MINUTES 1. Approve the minutes of the Commission on Immigration Affairs regular meeting on October 6, 2025. The minutes from the meeting of October 6, 2025, were approved on Vice Chair Johnson’s motion, Commissioner Kanawati’s second on an 8-0 vote. Commissioners Joshi, Lincoln-Goldfinch, Ortega, and Saucedo were absent. 1 Commission on Immigrant Affairs Meeting Minutes November 3, 2025 WORKING GROUP UPDATES 2. Update from the Quality-of-Life Study Working Group regarding the current progress of the study and current parameters. Update provided by Chair Dorantes. DISCUSSION ITEMS 3. 4. 5. Discussion regarding the Quality-of-Life Study parameters and feedback on the study priorities. Discussed. Discussion regarding rent relief initiatives for people impacted by displacement and deportation. Discussed. Discussion regarding presentations at the October Joint Inclusion Committee meeting from Austin Homeless Strategies and Operations and Austin Arts, Culture, Music, and Entertainment. Discussed. DISCUSSION AND ACTION ITEMS 6. 7. Approve an update to the membership of the Quality-of-Life Study Working Group. (Current members: Vice Chair Alondra Johnson, Commissioners: Melissa Ortega, Aditi Joshi, Jeanna C Kaba; Diane Kanawati, Meghna Roy, Community Stakeholders: Karen Crawford, Krystal Gomez, Oscar Ponce, Kirk Yoshida). The motion to remove Commissioner Roy and add Commissioner Edwin to the Quality- of-Life Study Working Group was approved on Commissioner Kanawati’s motion, Vice Chair Johnson’s second on an 8-0 vote. Commissioners Joshi, Lincoln-Goldfinch, Ortega, and Saucedo were absent. Approve an update to the membership of the Budget Working Group. (Current members: Chair Miriam Dorantes, Vice Chair Alondra Johnson, Commissioners Diane Kanawati, and Melissa Ortega.) The motion to add Commissioners Edwin and Solis to the Budget Working Group was approved on Commissioner Roy’s motion, Commissioner Kaba’s second on an 8-0 vote. Commissioners Joshi, Lincoln-Goldfinch, Ortega, and Saucedo were absent. FUTURE AGENDA ITEMS Impact of SNAP …
Displacement Prevention Strategic Investments: Tenant & Homeowner Stabilization Services Austin Housing | December 1, 2025 Our Work Citywide Stabilization Programs Community Initiated Solutions Content Contact Us Our Work Community Initiated Solutions Citywide Displacement Prevention Strategies Funded Through Project Connect Funded Through Housing Trust Fund Tenant Stabilization Rental and utility assistance, case management, tenants’ rights, and community organizing. Homeownership Preservation and Expansion Community land trust accelerator, homeowner resiliency education, tax abatement strategy. Economic Mobility Estate planning, workforce training, financial literacy education Tenants’ Rights Assistance Program Tenant counseling and fair housing assistance Austin Cares: Tenant Relocation Assistance Development induced displacement assistance I Belong in Austin Eviction Prevention Program Representation Matters: Eviction Representation and Education Mediation and legal services for residents experiencing eviction 4 Our Partners 5 Citywide Displacement Prevention Strategies Citywide Tenant Stabilization El Buen Samaritano I Belong in Austin Funding: $3 million Term: FY26 Texas RioGrande Legal Aid Representation Matters: Eviction Representation Funding: $230,000 Funding: FY26 Austin Tenants Council (project of TRLA) Tenants Rights Assistance Program Funding: $300,000/annually Term: FY25-26 Laveer Logix Austin Cares: Tenant Relocation Assistance Program Funding: $950,000 Funding: FY24-26 7 Project Connect Community Initiated Solutions Project Connect Anti-Displacement Funding Timeline 9 Project Connect Anti-Displacement Funding Project Connect Anti-Displacement Funding Investments Anti-Displacement dollars will be spent over the course of 13 years, guided by the Project Connect Community Advisory Committee (CAC). Council, Community Catalysts, the Project Connect Community Advisory Committee, and community members have all been key stakeholders responsible for informing budget priorities. The CAC will continue to work with community through expanded community engagement efforts and establish budget priorities every three (3) years. 10 10 Project Connect Funding FY23-FY25 Land Acquisition Affordable Housing Development Immediate Interventions Operational Expenses 11 El Buen Samaritano "We Belong Here: Nuestros Hogares" Funding: $3 million Term: through FY26 Austin Voice for Education and Youth North Austin/Rundberg Community Stabilization Project Funding: $1.77 million Funding: through FY28 Community Initiated Solutions - Tenant Stabilization 12 Communities in School of Central Texas Student & Family Housing Displacement Assistance Funding: $3.5 million Funding: through FY29 Community Initiated Solutions - Tenant Stabilization 13 Meals on Wheels Central Texas Child Assistance Program Funding: $2.38 million Term: through FY29 Austin Tenants' Council (TRLA) Preserving, Asserting, Growing the Rights of Austin Tenants Funding: $3 million Term: through FY29 Community Initiated Solutions - Tenant Stabilization 14 Workers Defense Project & Strengthening Tenant Action Combatting Displacement Funding: $2 million Funding: …
Enhanced Library Card Austin Public Library | December 1, 2025 About us About Austin Public Library Locations: • Central Library • 20 Community Branches • Austin History Center Service Area: Individuals who reside in the following qualify for a free Library Card: • Austin Full Purpose jurisdiction • Austin 2 Mile extraterritorial jurisdiction (ETJ), Austin 5 Mile ETJ, Austin LTD jurisdiction, are included in library service area. 3 Mission and Goals 4 Strategic Alignment APL’s Strategic Plan City of Austin Alignment Certified Welcoming Standards • SG1 Provide Community-Centric Programs & Services: We design services with and for our diverse communities. • SG3 Foster Stakeholder Relationships: We build partnerships • Culture & Lifelong Learning: Equitable access to educational, creative, and cultural opportunities. • Government That Works for All: Builds public trust and creates that strengthen community trust and space for belonging and voice. • GL 1.2 Government & Community Leadership: Intentional strategy for advancing immigrant inclusion across public services. • EA 2.0 Equitable Access: provides Provides translated materials, interpretation, and multilingual connection. • Economic Opportunity & outreach. • SG4 Expand Library Access: We make sure everyone can use the library, no matter where they live or what language they speak. Affordability: Promotes upward mobility through access to tools, jobs, and learning. • CE 2.0 Civic Engagement: Supports immigrants in participating fully in civic and public life. 5 APL’s Structure and Programming Director of Libraries Support Services (Facilities, IT, & HR) Public Services (Branch Services, Customer Access, Central Library, & History Center) Communications (Marketing, Outreach, & Programs and Strategic & Admin Services (Innovation, Passport Services, Sales & Events, Partnerships) Equity & Inclusion, Mentorship) Year-round programming: Partner-led Programming: • Core-programming (story times, toddler time, • Outdoor and active programming (biking, yoga, book clubs) scavenger hunts) • Signature & Heritage Month Programming • Sustainable Living (gardening, composting, zero- • Summer Programming waste) • Passive Programming (interactive displays & • Computer classes and language support take-home kits) • Outreach and pop-up services 6 What is an Enhanced Library Card? What is an Enhanced Library Card? • Library card for adults (18 or older) • Includes your library card number, photograph, address, date of birth, the expiration date, and legal & chosen or preferred name • Card can be used to checkout materials • Available at 9 branches & at outreach events: • Ruiz Branch • St. John Branch • Southeast Branch • Terrazas Branch • …
REGULAR MEETING OF THE COMMISSION ON IMMIGRANT AFFAIRS MONDAY, NOVEMBER 3rd, 2025, AT 6:30 PM AUSTIN CITY HALL BOARDS AND COMMISSIONS ROOM 1101 301 W 2nd ST AUSTIN, TEXAS Some members of the Commission on Immigrant Affairs may be participating by videoconference. Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, contact Nekaybaw Watson, 512-974-2562, nekaybaw.watson@austintexas.gov. CURRENT COMMISSIONERS: Miriam Dorantes, Chair Adrian De La Rosa Aditi Joshi Diane Kanawati Melissa Ortega Yohana Saucedo AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL Alondra Johnson, Vice Chair Azeem Edwin Jeanna “Canan” Kaba Kate Lincoln-Goldfinch Meghana Roy The first ten speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES 1. Approve the minutes of the Commission on Immigrant Affairs regular meeting on October 6, 2025. WORKING GROUP UPDATES 2. Update from the Quality-of-Life Study working Group regarding the current progress of the study and current parameters. DISCUSSION ITEMS 3. 4. 5. Discussion regarding the Quality-of-Life Study parameters and feedback on the study priorities. Discussion regarding rent relief initiatives for people impacted by displacement and deportation. Discussion regarding presentations at the October Joint Inclusion Committee meeting from Austin Homeless Strategies and Operations and Austin Arts, Culture, Music, and Entertainment. DISCUSSION AND ACTION ITEMS 6. 7. Approve an update to the membership of the Quality-of-Life Study Working Group. (Current members: Vice Chair Alondra Johnson, Commissioners: Melissa Ortega, Aditi Joshi, Jeanna C Kaba; Diane Kanawati, Meghana Roy, Community Stakeholders: Karen Crawford, Krystal Gomez, Oscar Ponce, Kirk Yoshida) Approve an update to the membership of the Budget working Group. (Current members: Chair Miriam Dorantes, Vice Chair Alondra Johnson, Commissioners Diane Kanawati, and Melissa Ortega.) FUTURE AGENDA ITEMS ADJOURNMENT The City of Austin is committed to compliance with the Americans with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. For assistance, please contact the Liaison or TTY users’ route through 711. A person may request language access accommodations no later than 48 hours before the scheduled meeting. Please call or email …
Commission on Immigrant Affairs Meeting Minutes October 6, 2025 Commission on Immigrant Affairs Regular Meeting Minutes Monday, October 6, 2025 The Commission on Immigrant Affairs convened in a regular meeting on Monday, October 6, 2025, at Austin City Hall, Boards and Commissions Room 1101, 301 W Second Street, Austin TX. Vice Chair Johnson called the Commission on Immigrant Affairs Regular Meeting to order at 6:38 p.m. Commissioners in Attendance: Alondra Johnson, Vice Chair Adrian De La Rosa Azeem Edwin Commissioners in Attendance Remotely: Miriam Dorantes, Chair Aditi Joshi Jeanne “Canan” Kaba Diane Kanawati Melissa Ortega Meghana Roy Yohana Saucedo Commissioners Absent: Kate Lincoln-Goldfinch PUBLIC COMMUNICATION: GENERAL None. APPROVAL OF MINUTES 1. Approve the minutes of the Commission on Immigration Affairs special called meeting on September 10, 2025. The minutes from the meeting of September 10, 2025, were approved on Chair Dorantes’ motion, Commissioner Saucedo’s second on an 8-0 vote. Commissioners Ortega and Roy were off the dais. Commissioner Lincoln-Goldfinch was absent. 1 Commission on Immigrant Affairs Meeting Minutes October 6, 2025 STAFF BRIEFINGS 2. Staff briefing from Houmma Garba, Language Access and Community Engagement Consultant, Communications and Public Information Office, regarding the new City of Autin Boards and Commissions language access guidance. The briefing was provided by Houmma Garba, Language Access and Community Engagement Consultant, Communications and Public Information Office. DISCUSSION ITEMS 3. 4. 5. Update regarding the Community Liaison Officer Revamp Recommendation. Discussed. Update regarding recent JIC meeting including discussion on public information sessions, about budget priorities, and digital access programs. Discussed. Discussion regarding rent relief initiatives for people impacted by displacement and deportation. Chair Dorantes moves to postpone discussion until next meeting without objection. DISCUSSION AND ACTION ITEMS 6. 7. Discussion and approval of the Commission on Immigrant Affairs priorities regarding needs of the LGBTQ2IA+ Immigrant Community. The motion to approve the Commission on Immigrant Affairs priorities of the needs of the LGBTQ2IA+ Immigrant community was approved as amended on Commissioner Kanawati’s motion, Chair Dorantes’ second on a 10-0 vote. Commissioner Lincoln- Goldfinch was absent. The amendments were as follows: Insert “have” in the third line of the 1st paragraph between “may” and “fled”. Insert an “s” after “commission” in the last paragraph first sentence. Insert “a” after “have” and before “unique” in the last paragraph first sentence. Strike all instances of “LGBTQUIA+” “LGBTQIA+” and insert “LGBTQ+” Discussion and approval of the 2026 Annual Commission on Immigrant Affairs …
REGULAR MEETING OF THE COMMISSION ON IMMIGRANT AFFAIRS OCTOBER 6, 2025, 6:30 PM AUSTIN CITY HALL 301 W 2nd STREET BOARDS AND COMMISSIONS ROOM 1101 AUSTIN, TEXAS Some members of the Commission on Immigrant Affairs may be participating by videoconference. Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely or in person, contact Nekaybaw Watson at nekaybaw.watson@austintexas.gov or (512) 974-2562. CURRENT COMMISSIONERS: Miriam Dorantes, Chair Diane Kanawati Alondra Johnson, Vice-Chair Kate Lincoln-Goldfinch Adrian De La Rosa Melissa Ortega Azeem Edwin Aditi Joshi Yohana Saucedo Jeanne “Canan” Kaba Caroline Solis Meghana Roy AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL The first 10 speakers signed up to the meeting being called to order will each be allowed a three- minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES 1. Approve the minutes of the Commission on Immigrant Affairs special called meeting on September 10, 2025. STAFF BRIEFINGS 2. Staff briefing from Houmma Garba, Language Access and Community Engagement Consultant, Communications and Public Information Office, regarding the new City of Austin Boards and Commissions language access guidance. DISCUSSION ITEMS 3. Update regarding the Community Liaison Officer Revamp Recommendation 4. Update regarding recent JIC meeting including discussion on public information sessions, about budget priorities, and digital access programs. 5. Discussion regarding rent relief initiatives for people impacted by displacement and deportation. DISCUSSION AND ACTION ITEMS 6. Discussion and approval of the Commission on Immigrant Affairs priorities regarding needs of the LGBTQ2IA+ Immigrant community. 7. Discussion and approval of the 2026 Annual Commission on Immigrant Affairs Meeting Schedule. FUTURE AGENDA ITEMS ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please contact Nekaybaw Watson, Office of (512) 974-2562 or nekaybaw.watson@austintexas.gov for additional information; TTY users route through Relay Texas at 711. the City Clerk at For more information on the Commission on Immigrant …
Commission on Immigrant Affairs Meeting Minutes September 10, 2025 Commission on Immigrant Affairs Special Called Meeting Minutes Wednesday, September 10, 2025 The Commission on Immigrant Affairs convened in a special called meeting on Wednesday, September 10, 2025, at Austin Energy Headquarters, 4815 Mueller Blvd, Shudde Fath Hall in Austin, Texas. Chair Dorantes called the Commission on Immigrant Affairs Regular Meeting to order at 6:30 p.m. Commissioners in Attendance: Miriam Dorantes, Chair Alondra Johnson, Vice Chair Adrian De La Rosa Diane Kanawati Commissioners in Attendance Remotely: Azeem Edwin Aditi Joshi Jeanne “Canan” Kaba PUBLIC COMMUNICATION: GENERAL None. APPROVAL OF MINUTES 1. Approve the minutes of the Commission on Immigration Affairs regular meeting on August 4, 2025. The minutes from the meeting of August 4, 2025, were approved on Commissioner Kanawati’s motion, Vice Chair Johnson’s second on a 7-0 vote. Commissioners Lincoln- Goldfinch, Ortega, Roy, and Saucedo were absent. STAFF BRIEFINGS 2. Staff briefing by Rocio Villalobos, Immigrant Affairs Manager and DACA Liaison Officer, Office of Equity and Inclusion regarding the Office of Equity and Inclusion’s Welcoming Week and Citizenship Clinic Updates. Staff briefing was given by Rocio Villalobos, Immigrant Affairs Manager and DACA Liaison Officer, Office of Equity and Inclusion. 1 Commission on Immigrant Affairs Meeting Minutes September 10, 2025 3. Staff briefing from David Alcorta, Paraprofessional, Communication and Public Information Office (CPIO) and Houmma Garba, Community Engagement Consultant, CPIO regarding CPIO’s and Homeland Security and Emergency Management’s (HSEM) new emergency language access plan. Withdrawn. DISCUSSION ITEMS 4. 5. 6. Update regarding the August JIC meeting budget priorities and recommendations to council as they relate to immigrants in Austin. Discussed. Discussion regarding a drafted Recommendation to Council to revamp the Community Liaison Office. Discussed. Discussion regarding the draft letter to the LGBTQ Quality-of-Life Advisory Commission regarding the priorities of the Commission on Immigrant Affairs. Discussed. FUTURE AGENDA ITEMS Approve language of letter LGBTQ Update CIO revamp / recommendation CPIO BC update. The meeting was adjourned without objection at 7:44pm by Chair Dorantes. The minutes were approved at the XX meeting on XX motion, XX second on a XX vote. 2
City of Austin Boards and Commissions Language Access Guidance Commission on Immigrant Affairs October 6, 2025 Austin Communications and Engagement – CE Language Access Program _HG_09.10.2025 preencoded.png Purpose & Overview Purpose Goal Implementation This guidance outlines roles, Enable meaningful participation for Effective start date: FY 2025–26 responsibilities, and procedures for both commissioners and community ensuring language access services members fluent in languages other are available for City of Austin's than English. Boards and Commissions operations. This guidance expands on the City's Language Access Policy (AB 22-02) with specific procedures for Boards and Commissions. Austin Communications and Engagement – CE Language Access Program _HG_ 09.10.2025 preencoded.png Key Responsibilities Departments • Executive Liaisons responsible Commission Staff Liaisons for budgeting and coordination • Coordinate interpretation and of language services translation services • Must include funding in annual • Apply citywide processes for operating budget • Encouraged to use the Multilingual Interpretation Cost Estimator for budget planning procurement • Maintain technical skills through required training Austin Communications and Engagement – CE Language Access Program _HG_ 09.10.2025 preencoded.png CPIO Language Access Program Support Technical Assistance Vendor Resources Provides guidance on best practices to departments and staff Maintains and shares a list of approved language access liaisons regarding language access vendors in the Language Access Center Training Tools Offers training and support for staff liaisons on requesting and Develops templates, QR codes for real-time interpretation, and managing interpretation and translation services instructional signage Austin Communications and Engagement – CE Language Access Program _HG_ 09.10.2025 preencoded.png CTM AV Support for Staff Liaisons Orientation Training Staff liaisons will receive WebEx orientation training from CTM AV on: • Setting up multilingual WebEx webinars • Managing interpretation channels • • Troubleshooting technical issues Ensuring seamless virtual participation This training complements the Language Access Basic Training provided by CPIO. Austin Communications and Engagement – CE Language Access Program _HG_ 09.10.2025 preencoded.png Language Access for Commissioners Initial Notification Service Arrangement Once needs are known and meeting schedules approved, Upon appointment, commissioners must inform staff liaison interpretation services will be arranged. if language services are needed. Cancellation Protocol No-Notice Procedure If no notice is provided, services proceed as scheduled, with Commissioners must notify the liaison at least five business the department covering costs. days or as soon as possible before the meeting if not attending. Austin Communications and Engagement – CE Language Access Program _HG_ 09.10.2025 preencoded.png Language Access for Community Members Request …
Commission on Immigrant Affairs Meeting Minutes October 6, 2025 Commission on Immigrant Affairs Regular Meeting Minutes Monday, October 6, 2025 The Commission on Immigrant Affairs convened in a regular meeting on Monday, October 6, 2025, at Austin City Hall, Boards and Commissions Room 1101, 301 W Second Street, Austin TX. Vice Chair Johnson called the Commission on Immigrant Affairs Regular Meeting to order at 6:38 p.m. Commissioners in Attendance: Alondra Johnson, Vice Chair Adrian De La Rosa Azeem Edwin Commissioners in Attendance Remotely: Miriam Dorantes, Chair Aditi Joshi Jeanne “Canan” Kaba Diane Kanawati Melissa Ortega Meghna Roy Yohana Saucedo Commissioners Absent: Kate Lincoln-Goldfinch PUBLIC COMMUNICATION: GENERAL None. APPROVAL OF MINUTES 1. Approve the minutes of the Commission on Immigration Affairs special called meeting on September 10, 2025. The minutes from the meeting of September 10, 2025, were approved on Chair Dorantes’ motion, Commissioner Saucedo’s second on an 8-0 vote. Commissioners Ortega and Roy were off the dais. Commissioner Lincoln-Goldfinch was absent. 1 Commission on Immigrant Affairs Meeting Minutes October 6, 2025 STAFF BRIEFINGS 2. Staff briefing from Houmma Garba, Language Access and Community Engagement Consultant, Communications and Public Information Office, regarding the new City of Autin Boards and Commissions language access guidance. Briefing was provided by Houmma Garba, Language Access and Community Engagement Consultant, Communications and Public Information Office. DISCUSSION ITEMS 3. 4. 5. Update regarding the Community Liaison Officer Revamp Recommendation. Discussed. Update regarding recent JIC meeting including discussion on public information sessions, about budget priorities, and digital access programs. Discussed. Discussion regarding rent relief initiatives for people impacted by displacement and deportation. Chair Dorantes moves to postpone discussion until next meeting without objection. DISCUSSION AND ACTION ITEMS 6. 7. Discussion and approval of the Commission on Immigrant Affairs priorities regarding needs of the LGBTQ2IA+ Immigrant Community. The motion to approve the Commission on Immigrant Affairs priorities of the needs of the LGBTQ2IA+ Immigrant community was approved as amended on Commissioner Kanawati’s motion, Chair Dorantes’ second on a 10-0 vote. Commissioner Lincoln- Goldfinch was absent. The amendments were as followed: Insert “have” in the third line of the 1st paragraph between “may” and “fled”. Insert an “s” after “commission” in the last paragraph first sentence. Insert “a” after “have” and before “unique” in the last paragraph first sentence. Strike all instances of “LGBTQUIA+” “LGBTQIA+” and insert “LGBTQ+” Discussion and approval of the 2026 Annual Commission on Immigrant Affairs Meeting …
SPECIAL CALLED MEETING OF THE COMMISSION ON IMMIGRANT AFFAIRS SEPTEMBER 10, 2025, 6:00 PM AUSTIN ENERGY BUILDING 4815 MUELLER BLVD SHUDDE FATH HALL AUSTIN, TEXAS Some members of the Commission on Immigrant Affairs may be participating by videoconference. Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely or in person, contact Nekaybaw Watson at nekaybaw.watson@austintexas.gov or (512) 974-2562. CURRENT COMMISSIONERS: Miriam Dorantes, Chair Diane Kanawati Alondra Johnson, Vice-Chair Kate Lincoln-Goldfinch Adrian De La Rosa Melissa Ortega Azeem Edwin Aditi Joshi Yohana Saucedo Jeanne “Canan” Kaba Caroline Solis Meghana Roy AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL The first 10 speakers signed up to the meeting being called to order will each be allowed a three- minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES 1. Approve the minutes of the Commission on Immigrant Affairs regular meeting on August 4, 2025. STAFF BRIEFINGS 2. Staff briefing by Rocio Villalobos, Immigrant Affairs Manager and DACA Liaison Officer, Office of Equity and Inclusion regarding the Office of Equity and Inclusion’s Welcoming Week and Citizenship Clinic Updates. 3. Staff briefing from David Alcorta, Paraprofessional, Communications and Public Information Office (CPIO) and Houmma Garba, Community Engagement Consultant, CPIO regarding CPIO’s and Homeland Security and Emergency Management’s (HSEM) new emergency language access plan. DISCUSSION ITEMS 4. Update regarding the August JIC meeting budget priorities and recommendations to council as they relate to immigrants in Austin. 5. Discussion regarding a drafted Recommendation to Council to revamp the Community Liaison Office. 6. Discussion regarding the draft letter to the LGBTQ Quality-of-Life Advisory Commission regarding the priorities of the Commission on Immigrant Affairs. DISCUSSION AND ACTION ITEMS 7. Creation of a meeting schedule for the Budget Working Group for the 2025-2026 Budget Year. (Workgroup Members: Chair Miriam Dorantes, Vice Chair Alondra Johnson, Commissioners Melissa Ortega and Diane Kanawati) 8. Creation of a meeting schedule for the Quality of Life Working Group for the 2025-2026 Budget Year. (Workgroup Members: Vice Chair Alondra Johnson, Commissioners Canan Kaba, Aditi Joshi, Melissa Ortega, Meghana Roy) 9. Creation of a meeting schedule for the U-Visa, T-Visa Working Group …
SPECIAL CALLED MEETING OF THE COMMISSION ON IMMIGRANT AFFAIRS SEPTEMBER 10, 2025, 6:00 PM AUSTIN ENERGY BUILDING 4815 MUELLER BLVD SHUDDE FATH HALL AUSTIN, TEXAS Some members of the Commission on Immigrant Affairs may be participating by videoconference. Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely or in person, contact Nekaybaw Watson at nekaybaw.watson@austintexas.gov or (512) 974-2562. CURRENT COMMISSIONERS: Miriam Dorantes, Chair Diane Kanawati Alondra Johnson, Vice-Chair Kate Lincoln-Goldfinch Adrian De La Rosa Melissa Ortega Azeem Edwin Aditi Joshi Yohana Saucedo Jeanne “Canan” Kaba Caroline Solis Meghana Roy AGENDA REVISED CALL TO ORDER PUBLIC COMMUNICATION: GENERAL The first 10 speakers signed up to the meeting being called to order will each be allowed a three- minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES 1. Approve the minutes of the Commission on Immigrant Affairs regular meeting on August 4, 2025. STAFF BRIEFINGS 2. Staff briefing by Rocio Villalobos, Immigrant Affairs Manager and DACA Liaison Officer, Office of Equity and Inclusion regarding the Office of Equity and Inclusion’s Welcoming Week and Citizenship Clinic Updates. 3. Staff briefing from David Alcorta, Paraprofessional, Communications and Public Information Office (CPIO) and Houmma Garba, Community Engagement Consultant, CPIO regarding CPIO’s and Homeland Security and Emergency Management’s (HSEM) new emergency language access plan. DISCUSSION ITEMS 4. Update regarding the August JIC meeting budget priorities and recommendations to council as they relate to immigrants in Austin. 5. Discussion regarding a drafted Recommendation to Council to revamp the Community Liaison Office. 6. Discussion regarding the draft letter to the LGBTQ Quality-of-Life Advisory Commission regarding the priorities of the Commission on Immigrant Affairs. FUTURE AGENDA ITEMS ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please contact Nekaybaw Watson, Office of (512) 974-2562 or nekaybaw.watson@austintexas.gov for additional information; TTY users route through Relay Texas at 711. …
Commission on Immigrant Affairs Meeting Minutes August 4, 2025 Commission on Immigrant Affairs Regular Meeting Minutes Monday, August 4, 2025 The Commission on Immigrant Affairs convened in a regular meeting on Monday, August 4, 2025, at Austin City Hall, W 3rd St, Room 1101 in Austin, Texas. Vice Chair Dorantes called the Commission on Immigrant Affairs Regular Meeting to order at 6:35 p.m. Commissioners in Attendance: Melissa Ortega, Chair Miriam Dorantes, Vice Chair Adrian De La Rosa Alondra Johnson Diane Kanawati Commissioners in Attendance Remotely: Aditi Joshi Meghna Roy Yohanna Saucedo PUBLIC COMMUNICATION: GENERAL None. APPROVAL OF MINUTES 1. Approve the minutes of the Commission on Immigration Affairs regular meeting on July 7, 2025. The minutes from the meeting of July 7, 2025, were approved on Commissioner Kanawati’s motion, Commissioner Joshi’s second on an 8-0 vote. Commissioners Edwin, Kaba, and Lincoln-Goldfinch were absent. STAFF BRIEFINGS 2. Staff briefing regarding revisions to Austin Police Department’s U-Visa Policy by Lieutenant Robert Smith, Special Victims Bureau, Austin Police Department and Assistant Chief Angie Jones, Austin Police Department. 1 Commission on Immigrant Affairs Meeting Minutes August 4, 2025 Staff briefing was made by Lieutenant Robert Smith, Special Victims Bureau, Austin Police Department and Assistant Chief Angie Jones, Austin Police Department. DISCUSSION ITEMS 3. 4. 5. 6. 7. 8. Discussion regarding the Travis County Commissioner’s Court vacancy. This item was taken up with item 14. Update on the most recent Joint Inclusion Committee (JIC) meeting held in July 2025, as it relates to the Commission on Immigrant Affairs. Discussed. Update regarding the discussion during the July LGBTQ Quality-of-Life Advisory Commission Meeting about Immigrant Affairs. Discussed. Discussion regarding the written update on the Naturalization Informational Sessions and Clinics provided by Shafina Khaki, Human Rights Officer, Office of Equity and Inclusion. Discussed. Discussion regarding the written update on the Immigrant Quality-of-Life Study provided by Dr. Lindsey Wilson, Director of the Office of Equity and Inclusion. Discussed. Discussion regarding the new structure for requesting updates from the Office of Equity and Inclusion. Discussed. DISCUSSION AND ACTION ITEMS 9. 10. Approve a Recommendation to Council regarding the staffing support of the Commission on Immigrant Affairs. The motion to approve a Recommendation to Council regarding the staffing support of the Commission on Immigrant Affairs was approved on Commissioner Johnson’s motion, Vice Chair Dorantes’ second on a 7-0 vote. Commissioners Edwin, Joshi, Kaba, and Lincoln-Goldfinch were absent. Approve the election of …
Language Access Plan for Citywide Emergencies Houmma Garba - CPIO David Alcorta – HSEM September 2nd, 2025 Language Access Plan for Citywide Emergencies: Background The City Auditor conducted two audits: one in 2016 and another in 2021, involving language access services provided by the City, which culminated in a special report and staff response. The audits found that the City may not be meeting the needs of all non-English speaking Austinites because written policies did not align with actual practice. Additionally, the Auditor found that the City did not effectively communicate with community members before and during Winter Storm Uri in 2021, especially in language other than English. Because of this, limited English proficiency (LEP) Austinites may not have had the same access to important information and may have been disproportionately impacted. Austintexas.gov/sites/default/files/files/auditor/audit_reports/language_access_follow_up_may_2023.pdf September 2nd, 2025 Language Access Plan for Citywide Emergencies: Language Access Translation: The conversion of written communication from one language to another in a written form. An accurate translation is one that conveys the intent and essential meaning of the original text. Interpretation: Definitions The oral rendition of a spoken message from one language to another, preserving the intent and meaning of the original message. Threshold Language: The most common spoken languages in Austin other than English. Based on this data, and data on the percentage of people who identify as not speaking English “very well” is how HSEM determined the languages to provide translation and interpretation for. September 2nd, 2025 Language Access Plan for Citywide Emergencies: Limited English Proficiency September 2nd, 2025 What does Limited English Proficiency mean? Limited English Proficiency (LEP) A person with limited English proficiency (LEP) cannot speak, read, write or understand the English language at a level that permits him or her to interact effectively with City staff. Individuals who communicate with American Sign Language are covered in this definition, although other Federal laws and regulations such as the Americans with Disabilities Act apply and should be considered separately. Hello! ¡Hola! 你好！ 안녕하세요! Xin chào! नमस्ते! မင်္ဂလာပါ! Collaborative Partners • Communiations and Public Information Office • Homeland Security & Emergency Management • Ausitn Energy • Austin Water • Austin Public Health • And review by numerous community organizations. In 2022, CPIO, HSEM and a collaboration of the City’s departmental Language Access team members established an Emergency Language Access working group. September 2nd, 2025 The Working Group planning activities included: • Gathering LEP …
Commission on Immigrant Affairs Meeting Minutes September 10, 2025 Commission on Immigrant Affairs Special Called Meeting Minutes Wednesday, September 10, 2025 The Commission on Immigrant Affairs convened in a special called meeting on Wednesday, September 10, 2025, at Austin Energy Headquarters, 4815 Mueller Blvd, Shudde Fath Hall in Austin, Texas. Chair Dorantes called the Commission on Immigrant Affairs Regular Meeting to order at 6:30 p.m. Commissioners in Attendance: Miriam Dorantes, Chair Alondra Johnson, Vice Chair Adrian De La Rosa Diane Kanawati Commissioners in Attendance Remotely: Azeem Edwin Aditi Joshi Jeanne “Canan” Kaba PUBLIC COMMUNICATION: GENERAL None. APPROVAL OF MINUTES 1. Approve the minutes of the Commission on Immigration Affairs regular meeting on August 4, 2025. The minutes from the meeting of August 4, 2025, were approved on Commissioner Kanawati’s motion, Vice Chair Johnson’s second on a 7-0 vote. Commissioners Lincoln- Goldfinch, Ortega, Roy, and Saucedo were absent. STAFF BRIEFINGS 2. Staff briefing by Rocio Villalobos, Immigrant Affairs Manager and DACA Liaison Officer, Office of Equity and Inclusion regarding the Office of Equity and Inclusion’s Welcoming Week and Citizenship Clinic Updates. Staff briefing was given by Rocio Villalobos, Immigrant Affairs Manager and DACA Liaison Officer, Office of Equity and Inclusion. 1 Commission on Immigrant Affairs Meeting Minutes September 10, 2025 3. Staff briefing from David Alcorta, Paraprofessional, Communication and Public Information Office (CPIO) and Houmma Garba, Community Engagement Consultant, CPIO regarding CPIO’s and Homeland Security and Emergency Management’s (HSEM) new emergency language access plan. Withdrawn. DISCUSSION ITEMS 4. 5. 6. Update regarding the August JIC meeting budget priorities and recommendations to council as they relate to immigrants in Austin. Discussed. Discussion regarding a drafted Recommendation to Council to revamp the Community Liaison Office. Discussed. Discussion regarding the draft letter to the LGBTQ Quality-of-Life Advisory Commission regarding the priorities of the Commission on Immigrant Affairs. Discussed. FUTURE AGENDA ITEMS Approve language of letter LGBTQ Update CIO revamp / recommendation CPIO BC update. The meeting was adjourned without objection at 7:44pm by Chair Dorantes. The minutes from the meeting of September 10, 2025, were approved during the October 6, 2025, regular Commission on Immigrant Affairs meeting on Chair Dorantes’ motion, Commissioner Saucedo’s second on an 8-0 vote. Commissioners Ortega and Roy were off the dais. Commissioner Lincoln-Goldfinch was absent. 2
REGULAR MEETING OF THE COMMISSION ON IMMIGRANT AFFAIRS AUGUST 4, 2025, 6:30 PM AUSTIN CITY HALL BOARDS AND COMMISSIONS ROOM 1101 301 W 2nd Street AUSTIN, TEXAS Some members of the Commission on Immigrant Affairs may be participating by videoconference. Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely or in person, contact Nekaybaw Watson at nekaybaw.watson@austintexas.gov or (512) 974-2562. CURRENT COMMISSIONERS : Melissa Ortega, Chair Jeanne “Canan” Kaba Miriam Dorantes, Vice-Chair Diane Kanawati Adrian De La Rosa Kate Lincoln-Goldfinch Azeem Edwin Alondra Johnson Yohana Saucedo Aditi Joshi Meghana Roy AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL The first 10 speakers signed up to the meeting being called to order will each be allowed a three- minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES 1. Approve the minutes of the Commission on Immigrant Affairs regular meeting on July 7, 2025. STAFF BRIEFING 2. Staff briefing regarding revisions to Austin Police Department’s U-Visa Policy by Lieutenant Robert Smith, Special Victims Bureau, Austin Police Department. DISCUSSION ITEMS 3. Discussion regarding the Travis County Commissioner’s Court vacancy. 4. Update on the most recent Joint Inclusion Committee (JIC) meetings held in July 2025, as they relate to the Commission on Immigrant Affairs. 5. Update regarding the discussion during the July LGBTQ Quality-of-Life Advisory Commission Meeting about Immigrant Affairs. 6. Discussion regarding the written update on the Naturalization Informational Sessions and Clinics provided by Shafina Khaki, Human Rights Officer, Office of Equity and Inclusion. 7. Discussion regarding the written update on the Immigrant Quality-of-Life Study provided by Dr. Lindsey Wilson, Director of the Office of Equity and Inclusion. 8. Discussion regarding the new structure for requesting updates from the Office of Equity and Inclusion. DISCUSSION AND ACTION ITEMS 9. Approve a Recommendation to Council regarding the staffing support of the Commission for Immigrant Affairs. 10. Approve the election of Chair. 11. Approve the election of Vice Chair. 12. Approve the appointment of Joint Inclusion Committee primary representative and alternate representative. 13. Approve the creation of a Working Group that prepares statements for commissioners to use when representing the …
