BOARDS AND COMMISSIONS TRANSITION TASKFORCE WEDNESDAY, APRIL 30, 2014 4:00 PM 301 W. SECOND STREET CITY HALL ROOM 1027 AUSTIN, TEXAS CURRENT BOARD MEMBERS: Dave Anderson Bernie Bernfeld Scott Daigle Babette Ellis Dale Gray Jeff Jack Norman Kieke Peggy Maceo Victor Martinez (Chair) Angela-Jo Touza-Medina (Vice Chair) Mary Gay Maxwell Lori Cervenak-Renteria Gabriel Rojas Dave Sullivan Olga Wise AGENDA CALL TO ORDER 1. CITIZEN COMMUNICATION: GENERAL The first 10 speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. 2. APPROVAL OF MINUTES Approve the minutes of the Boards and Commissions Transition Taskforce meeting of April 28, 2014 3. STAFF UPDATES AND POSSIBLE DISCUSSION 4. DISCUSSION AND POSSIBLE ACTION ON 10-1 TRANSITION PLAN FROM WORK GROUPS a. Boards and Commissions workgroup report b. Transition workgroup report c. Planning & Development Review workgroup report d. Diversity workgroup report e. Intergovernmental group report f. Non 2-1 Boards 5. FUTURE MEETING DATES 6. FUTURE AGENDA ITEMS ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 4 days before the meeting date. Please call Myrna Rios or Mary Lamoreaux at the Office of the City Clerk, at 512-974-2210 for additional information; TTY users route through Relay Texas at 711 For more information on the Boards and Commission Transition Taskforce, please contact Myrna Rios or Mary Lamoreaux at the Office of the City Clerk, at 512-974-2210.
Boards and Commissions Transition Taskforce Basic Conversion Groups The following Commissions and other groups will transition from the current 7-member Council to the new 11-member Council growing from seven to eleven members appointed by each Council member. Some groups are re-named for consistency with the recommendation to name groups as “Commissions” Art Commission Austin Airport Advisory Commission Austin Community Technology and Telecommunication Commission Austin Music Commission Immigrant Affairs Commission Veterans Affairs Commission Electric Utility Commission Ethics Review Commission Historic Landmark Commission Human Rights Commission Impact Fee Advisory Committee Library Commission Parks and Recreation Commission Robert Mueller Municipal Airport Plan Implementation Advisory Commission Urban Transportation Commission Water and Wastewater Commission Zero Waste Advisory Commission
Boards and Commissions Transition Taskforce Boards and Commissions Workgroup Report DRAFT 4/28/14, 8:30 pm 1. PURPOSE & BACKGROUND The Boards and Commissions Workgroup, (BCW), was formed initially to assess responses from various Boards and Commissions, (B&C), to a questionnaire developed by the B&C Transition Taskforce, (BCTT), regarding the transition from a 7-member to an 11-member City Council. Once responses were received, the BCW charge expanded to include making recommendations on the future, (continue, discontinue, merge, etc.), of any B&C not under consideration by the Planning & Development Review Workgroup. Comments and input were received during BCTT meetings, (including Citizens Communication), as well as from B&C representatives and staff liaisons. 2. ORGANIZATION The BCW included the following members of the BCTT: Angela-Jo Touza-Medina, Commission on Immigrant Affairs Olga Wise, Library Commission Norman Kieke, Austin Mayor’s Committee for People with Disabilities 3. MEETINGS The BCW met or conferred via email on these dates: March 3, 6, 10, 13, 24, 27 April 1, 3, 10, 15, 17, 22, 24, 25 Updates have been regularly provided to the BCTT at scheduled meetings. 4. RECOMMENDATIONS and LISTING of IMPACTED APPOINTEES Note: This document does not cover Boards or Commissions being considered by the Planning and Development Review group. Boards and Commissions not addressed by Transition Taskforce Work Groups will transition to 11-members with membership appointed by the City Council. City staff will determine departmental oversight, and responsibilities in the case of mergers or new Commissions or Committees. Commissions which are newly formed or merged should use Work Groups or permanent Committees to accomplish activities or address issues. The merger of some existing Commissions and the creation of new Commissions or Committees represents efforts to (1) reduce the overall number of Commissions, Boards, Committees, etc.), (2) facilitate communication between groups and eliminate issue silos which currently exist in the Boards and Commissions structure, and (3) create Commissions or Committees to address issues not represented in the recommended re-structuring of all groups For Commissions which are new, represent a merger of two existing Commissions or Boards, or have membership drawn from other Commissions, it is recommended that a “lead” staffing City Department be identified, with representation provided by additional appropriate City Departments. It is recommended that a consistent naming convention be used in referring to all possible groups as “Commissions”. Boards or Commissions represented in joint Commissions or Committees …
BOARD AND COMMISSION TRANSITION TASKFORCE WEDNESDAY, APRIL 30, 2014 1 BOARD AND COMMISSION TRANSITION TASKFORCE REGULAR MEETING MINUTES Wednesday, April 30, 2014 The Board and Commission Transition Taskforce convened in a regular meeting on Wednesday, April 30, 2014 at 301 W. Second Street, Room 1027. Chair Victor Martinez called the Taskforce Meeting to order at 4:03 p.m. Taskforce Members in Attendance: Dave Anderson Bernie Bernfeld Scott Daigle Dale Gray Jeff Jack Norman Kieke Victor Martinez (Chair) Angela-Jo Touza-Medina (Vice Chair) Mary Gay Maxwell Lori Cervenak-Renteria Dave Sullivan Staff in Attendance: Jannette Goodall, City Clerk, Myrna Rios, Assistant City Clerk, Cindy Crosby, Law, Cynthia Tom, Law 1. CITIZEN COMMUNICATION: GENERAL Emilio Zamora Scott Johnson Delia Garza Cynthia Valadez Ernesto Calderon Martha Cotera 2. APPROVAL OF MINUTES The minutes of the April 28, 2014 Boards and Commissions Transition Taskforce meeting were approved with no objection. Babette Ellis and Olga Wise absent. 3. STAFF UPDATES AND POSSIBLE DISCUSSION No updates. 4. DISCUSSION AND POSSIBLE ACTION ON TRANSITION PLAN a. Boards and Commissions workgroup report b. Transition workgroup report c. Planning & Development Review workgroup report d. Diversity workgroup report e. Intergovernmental group report f. Non 2-1 Boards BOARD AND COMMISSION TRANSITION TASKFORCE WEDNESDAY, APRIL 30, 2014 2 The motion to approve section B1 of the Boards and Commissions transition work group report was made by Dave Anderson, Lori Cervenak-Renteria second on a 13-0 vote. Babette Ellis and Olga Wise absent. The motion to approve section B2 of the Boards and Commissions transition work group report was made by Angela-Jo Touza-Medina, Mary Gay Maxwell second on a 13-0 vote. Babette Ellis and Olga Wise absent. The motion to approve section B3 of the Boards and Commissions transition work group report was made by Dave Anderson, Jeff Jack second on a 13-0 vote. Babette Ellis and Olga Wise absent. The motion to approve section B4 of the Planning and Development Review work group report with revisions to add Option 2 was approved without objection. Lori Cervenak-Renteria off the dais, Babette Ellis and Olga Wise absent. The motion to approve section B5 of the Planning and Development Review work group report with revisions to add Option 2 was approved without objection. Lori Cervenak-Renteria off the dais, Babette Ellis and Olga Wise absent. The motion to approve section B6 of the Planning and Development Review work group report with revisions to add Option 2 was approved without …
BOARD AND COMMISSION TRANSITION TASKFORCE MONDAY, APRIL 28, 2014 1 BOARD AND COMMISSION TRANSITION TASKFORCE REGULAR MEETING MINUTES Monday, April 28, 2014 The Board and Commission Transition Taskforce convened in a regular meeting on Monday, April 28, 2014 at 301 W. Second Street, Room 1029. Chair Victor Martinez called the Taskforce Meeting to order at 4:02 p.m. Taskforce Members in Attendance: Dave Anderson Bernie Bernfeld Scott Daigle Babette Ellis Dale Gray Jeff Jack Norman Kieke Victor Martinez (Chair) Angela-Jo Touza-Medina (Vice Chair) Mary Gay Maxwell Lori Cervenak-Renteria Dave Sullivan Olga Wise Staff in Attendance: Jannette Goodall, City Clerk, Myrna Rios, Assistant City Clerk, Cindy Crosby, Law, Cynthia Tom, Law 1. CITIZEN COMMUNICATION: GENERAL Vince Cobalis Alicia Perez Teresa Perez-Wisely Jane Rivera Gilbert Rivera Juan Oyervides Lesley Varghese 2. APPROVAL OF MINUTES The minutes of the April 23, 2014 Boards and Commissions Transition Taskforce meeting were approved with no objection. Peggy Maceo and Gabriel Rojas absent. 3. STAFF UPDATES AND POSSIBLE DISCUSSION No updates. 4. DISCUSSION AND POSSIBLE ACTION ON TRANSITION PLAN a. Boards and Commissions workgroup report b. Transition workgroup report c. Planning & Development Review workgroup report d. Diversity workgroup report BOARD AND COMMISSION TRANSITION TASKFORCE MONDAY, APRIL 28, 2014 2 e. Intergovernmental group report f. Non 2-1 Boards The motion to approve sections A, C, & D of the Boards and Commissions transition work group report was approved without objection. Direction was given to staff to request that the final report be presented to City Council. Transition workgroup discussed the draft ordinance amending Chapter 2-1 of the Code regarding city commissions. The motion to approve the suggested revisions and return to the law department for further review was approved without objection. Part 1(E) add “or initiate a new commission” after July 1 date to replace an existing commission… The motion to approve the Planning and Development Review work group report with revisions was approved without objection. No discussion from the Diversity workgroup, Intergovernmental group or Non 2-1 Boards. 5. FUTURE MEETING DATES No items were discussed. 6. FUTURE AGENDA ITEMS No Items were discussed. ADJOURN Chair Victor Martinez adjourned the meeting at 6:14 p.m. without objection.
DRAFT Planning & Development Review Department Working Group Subcommittee Report April 30, 2014 EXECUTIVE SUMMARY The Planning and Development Review (PDR) Working Group was formed as a Working Group under the full Boards and Commissions (B&C) Task Force to understand and evaluate B&C roles and membership requirements for those Boards and Commissions associated primarily or tangentially with the Planning and Development Review Department, and provide our recommendations to the full B&C Task Force. The PDR Working Group evaluated the following Boards and Commissions: • Board of Adjustment • Bond Oversight Committee (Capital Planning Office) • Building and Fire Code Board of Appeals • Building and Standards Commission • Land Development Code Advisory Committee • Construction Advisory Commission • Design Commission • Downtown Commission (Economic Development Department) • Electric Board • Mechanical, Plumbing, and Solar Advisory Board • Historic Landmark Commission • Planning Commission • Residential Design and Compatibility Commission • Sign Review Board • Waterfront Planning Advisory Board • Zoning and Platting Commission The PDR Working Group consisted of Dave Sullivan (scientist), Jeff Jack (architect), Gabe Rojas (planner), and Dave Anderson (engineering), and met as a group nine (9) times in March and April 2014, in addition to the regular meetings of the full Boards and Commissions Task Force. The PDR Working Group also presented at the City Council Work Session on April 8, 2014, where they responded to questions and received comments that were integrated into the recommendations The PDR Working Group’s recommendations are summarized in the Table ES-‐1. Table ES-‐1. Summary of Recommendations Board/ Commission Recommended Action Recommended # Members Board of Adjustment Maintain duties of the Board of Adjustment, without the two additional Sign Review Board members as currently organized 11 Bond Oversight Committee Reassign duties to a newly-‐created Economic and Capital Budget Joint Subcommittee of the Planning Commission and Zoning and Platting Commission Building & Fire Code Board of Appeals Join the duties of the Building and Fire Code Board of Appeals with the duties of the Electric Board and the Mechanical, Plumbing, and Solar Board into a new Life Safety Board of Appeals 11 Building & Standards Commission Maintain duties of Buildings and Standards Commission as currently envisioned. 22 Land Development Code Advisory Committee Maintain duties of Land Development Code Advisory Committee as currently envisioned 11 Construction Advisory Commission Reassign duties to a new Municipal Contracts and Construction Commission. Design Commission Maintain duties of Design …
