BOARDS AND COMMISSIONS TRANSITION TASKFORCE MONDAY, APRIL 28, 2014 4:00 PM 301 W. SECOND STREET CITY HALL ROOM 1029 AUSTIN, TEXAS CURRENT BOARD MEMBERS: Dave Anderson Bernie Bernfeld Scott Daigle Babette Ellis Dale Gray Jeff Jack Norman Kieke Peggy Maceo Victor Martinez (Chair) Angela-Jo Touza-Medina (Vice Chair) Mary Gay Maxwell Lori Cervenak-Renteria Gabriel Rojas Dave Sullivan Olga Wise AGENDA CALL TO ORDER 1. CITIZEN COMMUNICATION: GENERAL The first 10 speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. 2. APPROVAL OF MINUTES Approve the minutes of the Boards and Commissions Transition Taskforce meeting of April 23, 2014 3. STAFF UPDATES AND POSSIBLE DISCUSSION 4. DISCUSSION AND POSSIBLE ACTION ON 10-1 TRANSITION PLAN FROM WORK GROUPS a. Boards and Commissions workgroup report b. Transition workgroup report c. Planning & Development Review workgroup report d. Diversity workgroup report e. Intergovernmental group report f. Non 2-1 Boards 5. FUTURE MEETING DATES 6. FUTURE AGENDA ITEMS ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 4 days before the meeting date. Please call Myrna Rios at the Office of the City Clerk, at 512-974-2210 for additional information; TTY users route through Relay Texas at 711 For more information on the Boards and Commission Transition Taskforce, please contact Myrna Rios at the Office of the City Clerk, at 512-974-2210.
BOARD AND COMMISSION TRANSITION TASKFORCE WEDNESDAY, APRIL 23, 2014 1 BOARD AND COMMISSION TRANSITION TASKFORCE REGULAR MEETING MINUTES Wednesday, April 23, 2014 The Board and Commission Transition Taskforce convened in a regular meeting on Wednesday, April 23, 2014 at 301 W. Second Street, Room 1029. Chair Victor Martinez called the Taskforce Meeting to order at 4:01 p.m. Taskforce Members in Attendance: Bernie Bernfeld Scott Daigle Dale Gray Jeff Jack Norman Kieke Peggy Maceo Victor Martinez (Chair) Lori Cervenak-Renteria Dave Sullivan Olga Wise Staff in Attendance: Jannette Goodall, City Clerk, Myrna Rios, Assistant City Clerk 1. CITIZEN COMMUNICATION: GENERAL Paul Saldana Susana Almanza Jesus Lardizabal Anita Quintanilla Gilbert Rivera Juan Oyervides 2. APPROVAL OF MINUTES The minutes of the April 21, 2014 Boards and Commissions Transition Taskforce meeting were approved with no objection. Member’s Dave Anderson, Babette Ellis, Angela-Jo Touza-Medina, Mary Gay Maxwell, and Gabriel Rojas absent. 3. STAFF UPDATES AND POSSIBLE DISCUSSION Staff distributed the Boards and Commissions Transition Ordinance for review. 4. DISCUSSION AND POSSIBLE ACTION ON TRANSITION PLAN a. Boards and Commissions workgroup report b. Transition workgroup report c. Planning & Development Review workgroup report d. Diversity workgroup report e. Intergovernmental group report BOARD AND COMMISSION TRANSITION TASKFORCE WEDNESDAY, APRIL 23, 2014 2 The Boards and Commissions work group discussed the recommendations and survey results regarding mergers. No discussion from the transition workgroup, the Planning and Development Review work group, Diversity workgroup report or Intergovernmental group report. 5. FUTURE MEETING DATES No items were discussed. 6. FUTURE AGENDA ITEMS No Items were discussed. ADJOURN Chair Victor Martinez adjourned the meeting at 5:54 p.m. without objection.
DRAFT Planning & Development Review Department Working Group Subcommittee Report April 30, 2014 EXECUTIVE SUMMARY The Planning and Development Review (PDR) Working Group was formed as a Working Group under the full Boards and Commissions (B&C) Task Force to understand and evaluate B&C roles and membership requirements for those Boards and Commissions associated primarily or tangentially with the Planning and Development Review Department, and provide our recommendations to the full B&C Task Force. The PDR Working Group evaluated the following Boards and Commissions: • Board of Adjustment • Bond Oversight Committee (Capital Planning Office) • Building and Fire Code Board of Appeals • Building and Standards Commission • Land Development Code Advisory Committee • Construction Advisory Commission • Design Commission • Downtown Commission (Economic Development Department) • Electric Board • Mechanical, Plumbing, and Solar Advisory Board • Historic Landmark Commission • Planning Commission • Residential Design and Compatibility Commission • Sign Review Board • Waterfront Planning Advisory Board • Zoning and Platting Commission The PDR Working Group consisted of Dave Sullivan (scientist), Jeff Jack (architect), Gabe Rojas (planner), and Dave Anderson (engineering), and met as a group nine (9) times in March and April 2014, in addition to the regular meetings of the full Boards and Commissions Task Force. The PDR Working Group also presented at the City Council Work Session on April 8, 2014, where they responded to questions and received comments that were integrated into the recommendations The PDR Working Group’s recommendations are summarized in the Table ES-‐1. Table ES-‐1. Summary of Recommendations Board/ Commission Recommended Action Recommended # Members Board of Adjustment Maintain duties of the Board of Adjustment, without the two additional Sign Review Board members as currently organized 11 Bond Oversight Committee Reassign duties to a newly-‐created Economic and Capital Budget Joint Subcommittee of the Planning Commission and Zoning and Platting Commission Building & Fire Code Board of Appeals Join the duties of the Building and Fire Code Board of Appeals with the duties of the Electric Board and the Mechanical, Plumbing, and Solar Board into a new Life Safety Board of Appeals 11 Building & Standards Commission Maintain duties of Buildings and Standards Commission as currently envisioned. 22 Land Development Code Advisory Committee Maintain duties of Land Development Code Advisory Committee as currently envisioned 11 Construction Advisory Commission Reassign duties to a new Municipal Contracts and Construction Commission. Design Commission Maintain duties of Design …
Boards and Commissions Transition Taskforce Boards and Commissions Workgroup Report DRAFT 4/25/14, 12:00 noon 1. PURPOSE & BACKGROUND The Boards and Commissions Workgroup, (BCW), was formed initially to assess responses from various Boards and Commissions, (B&C), to a questionnaire developed by the B&C Transition Taskforce, (BCTT), regarding the transition from a 7-member to an 11-member City Council. Once responses were received, the BCW charge expanded to include making recommendations on the future, (continue, discontinue, merge, etc.), of any B&C not under consideration by the Planning & Development Review Workgroup. Comments and input were received during BCTT meetings, (including Citizens Communication), as well as from B&C representatives and staff liaisons. 2. ORGANIZATION The BCW included the following members of the BCTT: Angela-Jo Touza-Medina, Commission on Immigrant Affairs Olga Wise, Library Commission Norman Kieke, Austin Mayor’s Committee for People with Disabilities 3. MEETINGS The BCW met or conferred via email on these dates: March 3, 6, 10, 13, 24, 27 April 1, 3, 10, 15, 17, 22, 24, 25 Updates have been regularly provided to the BCTT at scheduled meetings. 4. RECOMMENDATIONS and LISTING of IMPACTED APPOINTEES Note: This document does not cover Boards or Commissions being considered by the Planning and Development Review group. Boards and Commissions not addressed by Transition Taskforce Work Groups will transition to 11-members with membership appointed by the City Council. City staff will determine departmental oversight, and responsibilities in the case of mergers or new Commissions or Committees. Commissions which are newly formed or merged should use Work Groups or permanent Committees to accomplish activities or address issues. For Commissions which are new, represent a merger of two existing Commissions or Boards, or have membership drawn from other Commissions, it is recommended that a “lead” City Department be identified to staff those Commissions, with representation provided by additional appropriate City Departments. It is recommended that a consistent naming convention be used in referring to all groups as “Commissions”. It is recommended that the City Council hold a public hearing on the transition of Boards and Commissions to the 11-member City Council and these recommendations. Boards or Commissions represented in joint Commissions or Committees will select their own representative from their membership. Other members who are not representatives of a Board or Commission shall be nominated by the Mayor and approved by a majority of the Council. A. GROUPS …
Page 1 of 3 ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 2-1 OF THE CITY CODE 1 REGARDING CITY BOARDSCOMMISSION; AND PROVIDING FOR A 2 TRANSITION FROM A SEVEN-MEMBER COUNCIL TO AN 11-MEMBER 3 COUNCIL WITH REGARD TO BOARD COMMISSION MEMBERSHIP AND 4 APPOINTMENTS. 5 6 BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF AUSTIN: 7 8 PART 1. Board Commission Transition. 9 (A) In this Part “boardcommission” means: 10 (1) a board or commission named in Chapter 2-1 of the City Code and: 11 (a) the Austin Area Comprehensive HIV Planning Council; 12 (b) the Impact Fee Advisory Committee; and 13 (c) the Urban Renewal Authority. 14 (B) Beginning on the first date that the city council elected in the November 2014 15 general election convenes: 16 (1) the size, composition, officers, committees, and bylaws of each board 17 commission are continued as each of these exist until June 30, 2015; 18 (2) unless otherwise required by state law or the City Charter a quorum of a 19 boardcommission, and the number of votes required for action by the 20 boardcommission, is a majority of the members, not including a member 21 who has died, been removed, or resigned unless that member is serving in 22 a hold-over capacity; and 23 (3) unless otherwise required by state law or the City Charter: 24 (a) the term of each current council appointee on a board commission 25 is extended to June 30, 2015; and 26 (b) the term of each current council appointee on a board commission 27 expires on June 30, 2015. 28 (C) If a vacancy exists on a board commission after the last regularly scheduled 29 meeting of the seven-member at-large city council; the vacancy shall be filled 30 Page 2 of 3 by the council elected at the November 2014 general election. The Mayor shall 1 nominate a person to fill the vacancy, subject to the council’s approval. Unless 2 otherwise required by state law or the City Charter, a term of a person 3 appointed to fill a vacancy under this subpart expires on June 30, 2015. 4 (D) A council member elected at the November 2014 election who will be entitled 5 to nominate a person for appointment to a board commission under Chapter 2-6 1 as amended by Part 2 of this ordinance may nominate a person before the 7 effective …
IMPACTS TO THE NUMBER OF APPOINTEES BASED ON PROPOSED CHANGES 28‐4‐14 Existing Proposed Board/Commission # AppointeesBoard/Commission #AppointeesAfrican American Resource Advisory Commission 7African American Quality of Life Commission 15African American Cultural & Heritage Facility Advisory Group Airport Boulevard Advisory Group 21Airport Boulevard Advisory Group 21Animal Advisory Commission 7Animal Advisory Commission5Applicant Review Panel 3Applicant Review Panel3Arts Commission 7Arts Commission11Asian American Quality of Life Advisory Commission 7Asian American Quality of Life Commission 15Asian American Cultural Center Austin Airport Advisory Commission 7Austin Airport Advisory Commission 11Austin Area Comprehensive HIV Planning Council 13Austin Area Comprehensive HIV Planning Council13Austin Community Technology and Telecommunications Commission 7Austin Community Technology and Telecommunications Commission 11Austin Energy Low Income Customer Advocates 16Austin Energy Resource Planning Task Force 8Austin Mayor's Committee for People with Disabilities 7People with Disabilities and Seniors Quality of Life Commission 15Austin Music Commission 7Austin Music Commission11Austin Travis County Integral Care Board of Trustees 9Austin Travis County Integral Care Board of Trustees 9Austin‐Travis County EMS Advisory Board 9Austin‐Travis County EMS Advisory Board 9Central Health Board of Managers 9Central Health Board of Managers 9City of Austin Firefighters,' Police Officers' and Emergency Medical Services Personnel Civil Service Commission 3City of Austin Firefighters,' Police Officers' and Emergency Medical Services Personnel Civil Service Commission 3Commission for Women 7Commission on Immigrant Affairs 7Immigrant Affairs Commission 11Commission on Seniors 11Commission on Veterans Affairs 7Veterans Affairs Commission11Community Development Commission 15Community Development Commission 15Downtown Austin Community Court Advisory Committee 7Early Childhood Council 13Early Childhood Commission13Electric Utility Commission 7Environmental Board 7Environmental Commission11Ethics Review Commission 7Ethics Review Commission11Hispanic/Latino Quality of Life Resource Advisory Commission 7Hispanic/Latino Quality of Life Commission 15Mexican American Cultural Center Advisory Board 7Housing Authority of the City of Austin 5Housing Authority of the City of Austin 5Human Rights Commission 7Human Rights Commission11Impact Fee Advisory Committee 7Impact FeeAdvisory Committee 11Lake Austin Task Force 17 IMPACTS TO THE NUMBER OF APPOINTEES BASED ON PROPOSED CHANGES 28‐4‐14 Library Commission 7Library Commission11MBE/WBE and Small Business Enterprise Procurement Program Advisory Committee 7Municipal Contracts and Construction Commission Municipal Civil Service Commission 5Municipal Civil Service Commission 11Parks and Recreation Board 7Parks and Recreation Commission 11Public Safety Commission 7Emergency Response Services Commission 11Resource Management Commission 7Robert Mueller Municipal Airport Plan Implementation Advisory Commission 7Robert Mueller Municipal Airport Plan Implementation Advisory Commission 11Sustainable Food Policy Board 13Sustainable Food Policy Commission 13Travis Central Appraisal District Board of Directors 3Travis Central Appraisal District Board of Directors3Urban Forestry Board 7Urban Renewal Board 7Urban Renewal Commission7Urban Transportation Commission 7Urban …
