BOARDS AND COMMISSIONS TRANSITION TASKFORCE MONDAY, APRIL 21, 2014 4:00 PM 301 W. SECOND STREET CITY HALL ROOM 1029 AUSTIN, TEXAS CURRENT BOARD MEMBERS: Dave Anderson Bernie Bernfeld Scott Daigle Babette Ellis Dale Gray Jeff Jack Norman Kieke Peggy Maceo Victor Martinez (Chair) Angela-Jo Touza-Medina (Vice Chair) Mary Gay Maxwell Lori Cervenak-Renteria Gabriel Rojas Dave Sullivan Olga Wise AGENDA CALL TO ORDER 1. CITIZEN COMMUNICATION: GENERAL The first 10 speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. 2. APPROVAL OF MINUTES Approve the minutes of the Boards and Commissions Transition Taskforce meeting of April 16, 2014 3. STAFF UPDATES AND POSSIBLE DISCUSSION 4. DISCUSSION AND POSSIBLE ACTION ON 10-1 TRANSITION PLAN FROM WORK GROUPS a. Boards and Commissions workgroup report b. Transition workgroup report c. Planning & Development Review workgroup report d. Diversity workgroup report e. Intergovernmental group report 5. FUTURE MEETING DATES 6. FUTURE AGENDA ITEMS ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 4 days before the meeting date. Please call Myrna Rios or Mary Lamoreaux at the Office of the City Clerk, at 512-974-2210 for additional information; TTY users route through Relay Texas at 711 For more information on the Boards and Commission Transition Taskforce, please contact Myrna Rios or Mary Lamoreaux at the Office of the City Clerk, at 512-974-2210.
BOARD AND COMMISSION TRANSITION TASKFORCE MONDAY, APRIL 21, 2014 1 BOARD AND COMMISSION TRANSITION TASKFORCE REGULAR MEETING MINUTES Monday, April 21, 2014 The Board and Commission Transition Taskforce convened in a regular meeting on Monday, April 21, 2014 at 301 W. Second Street, Room 1029. Chair Victor Martinez called the Taskforce Meeting to order at 4:07 p.m. Taskforce Members in Attendance: Dave Anderson Scott Daigle Babette Ellis Jeff Jack Norman Kieke Peggy Maceo Victor Martinez (Chair) Angela-Jo Touza-Medina (Vice Chair) Mary Gay Maxwell Lori Cervenak-Renteria Gabriel Rojas Olga Wise Dave Sullivan Staff in Attendance: Jannette Goodall, City Clerk, Myrna Rios, Assistant City Clerk, John Steiner, Law, Lucia Athens, Chief Sustainability Officer 1. CITIZEN COMMUNICATION: GENERAL Ann Kitchen Joyce Lauck Dan Pruett Cecilia Crossley Juan Oyervides 2. APPROVAL OF MINUTES The minutes of the April 16, 2014 Boards and Commissions Transition Taskforce meeting were approved with no objection. Member’s Dale Gray and Bernie Bernfeld absent. 3. STAFF UPDATES AND POSSIBLE DISCUSSION Staff did not have updates. 4. DISCUSSION AND POSSIBLE ACTION ON TRANSITION PLAN a. Boards and Commissions workgroup presentation b. Transition workgroup presentation c. Planning & Development Review workgroup presentation d. Diversity workgroup presentation e. Intergovernmental groups discussion BOARD AND COMMISSION TRANSITION TASKFORCE MONDAY, APRIL 21, 2014 2 Boards and Commissions transition work group discussed Boards & Commissions possible recommendations to Council and designated Mary Gay Maxwell and Angela-Jo Touza-Medina to draft a piece on how the taskforce captured recommendations. The motion to approve the Transition Plan and direction to the law department to bring back legal language for adoption was approved on Vice Chair Angela-Jo Touza-Medina’s motion, Mary Gay Maxwell’s second on a 13-0 vote. Members Bernie Bernfeld and Dale Gray absent. No discussion from the Planning and Development Review work group, Diversity work group and Intergovernmental group evaluation. 5. FUTURE MEETING DATES No items were discussed. 6. FUTURE AGENDA ITEMS Non 2-1 Boards discussion. ADJOURN Chair Victor Martinez adjourned the meeting at 6:02 p.m. without objection.
TRANSITION PLAN In order for Boards and Commissions to continue to conduct business and to serve City Council during a transition period, the following changes to City Code and procedures are recommended. CHANGES TO CHAPTER 2-1 OF CITY CODE WOULD BE AS FOLLOWS: • DEFINITIONS (2-1-2) Board Transition Period defined as: January 6 - June 30, 2015. • BOARDS ESTABLISHED (2-1-3) All Boards, Commissions Joint Committees and Taskforces continue to operate in current form, including membership, for Transition Period. • SIZE AND APPOINTMENT (2-1-4) Mayor shall nominate members to fill any vacancies that might occur during Transition Period. • QUORUM AND ACTION (2-1-6) Majority of appointed Board members constitutes a Quorum. Board action must be adopted by affirmative vote of majority of appointed members. • MEMBERSHIP TERM AND LIMITATIONS (2-1-22) As of January 5, 2015, all Board members serving shall continue to serve through June 30, 2015. As of June 30, 2015, all Board members’ terms shall expire. • TRAINING (2-1-23), VACANCY & HOLDOVER CAPACITY (2-1 27) City Clerk can grant an administrative waiver for training requirements, except for requirements by law, for any new Board member appointed during Transition Period. • OFFICERS AND COMMITTEES (2-1-42) Board chair and any additional officers serving as of January 5, 2015, shall continue to serve through June 30, 2015; Committees in existence as of January 5, 2015, shall continue operation through June 30, 2015. RECOMMENDED IMPLEMENTATION PROCEDURES: • APPLICATION PROCESS - For new terms to begin July 1, 2015, application period will begin January 6, 2015. • DURING TRANSITION PERIOD, new Council will begin approval process of new members to begin serving July 1, 2015. • DURING TRANSITION PERIOD, training of new members will begin. ADDITIONAL RECOMMENDATIONS: • NOTIFY current Board and Commission members of the Transition Period as soon as possible through: City Clerk and City Council. • OBTAIN commitment of current members to serve through June 30, 2015. • APPOINT new members by City Council to any vacancies that might occur during Transition Period. • ENSURE that each Board will have a quorum to operate and to conduct business.
