BOARDS AND COMMISSIONS TRANSITION TASKFORCE WEDNESDAY, APRIL 16, 2014 4:00 PM 301 W. SECOND STREET CITY HALL ROOM 1027 AUSTIN, TEXAS CURRENT BOARD MEMBERS: Dave Anderson Bernie Bernfeld Scott Daigle Babette Ellis Dale Gray Jeff Jack Norman Kieke Peggy Maceo Victor Martinez (Chair) Angela-Jo Touza-Medina (Vice Chair) Mary Gay Maxwell Lori Cervenak-Renteria Gabriel Rojas Dave Sullivan Olga Wise AGENDA CALL TO ORDER 1. CITIZEN COMMUNICATION: GENERAL The first 10 speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. 2. APPROVAL OF MINUTES Approve the minutes of the Boards and Commissions Transition Taskforce meeting of April 14, 2014 3. STAFF UPDATES AND POSSIBLE DISCUSSION a. Board definitions 4. DISCUSSION AND POSSIBLE ACTION ON 10-1 TRANSITION PLAN FROM WORK GROUPS a. Discuss mid-term report to City Council b. Boards and Commissions workgroup presentation c. Transition workgroup presentation d. Planning & Development Review workgroup presentation e. Diversity workgroup presentation f. Intergovernmental groups discussion g. Imagine Austin presentation discussion 5. FUTURE MEETING DATES 6. FUTURE AGENDA ITEMS ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 4 days before the meeting date. Please call Myrna Rios or Mary Lamoreaux at the Office of the City Clerk, at 512-974-2210 for additional information; TTY users route through Relay Texas at 711 For more information on the Boards and Commission Transition Taskforce, please contact Myrna Rios or Mary Lamoreaux at the Office of the City Clerk, at 512-974-2210.
BOARD AND COMMISSION TRANSITION TASKFORCE WEDNESDAY, APRIL 16, 2014 1 BOARD AND COMMISSION TRANSITION TASKFORCE REGULAR MEETING MINUTES Wednesday, April 16, 2014 The Board and Commission Transition Taskforce convened in a regular meeting on Wednesday, April 16, 2014 at 301 W. Second Street, Room 1029. Chair Victor Martinez called the Taskforce Meeting to order at 4:16 p.m. Taskforce Members in Attendance: Bernie Bernfeld Scott Daigle Babette Ellis Jeff Jack Norman Kieke Victor Martinez (Chair) Mary Gay Maxwell Lori Cervenak-Renteria Gabriel Rojas Dave Sullivan Olga Wise Staff in Attendance: Jannette Goodall, City Clerk, Myrna Rios, Assistant City Clerk, Mary Lamoreaux, Boards Coordinator. 1. CITIZEN COMMUNICATION: GENERAL Zenobia Joseph 2. APPROVAL OF MINUTES The minutes of the April 14, 2014 Boards and Commissions Transition Taskforce meeting were approved with no objection. Member’s Dave Anderson, Dale Gray, Peggy Maceio and Angela-Jo Touza-Medina absent. 3. STAFF UPDATES AND POSSIBLE DISCUSSION Staff did not have updates. 4. DISCUSSION AND POSSIBLE ACTION ON TRANSITION PLAN a. Discuss mid-term report to City Council b. Boards and Commissions workgroup presentation c. Transition workgroup presentation d. Planning & Development Review workgroup presentation e. Diversity workgroup presentation f. Intergovernmental groups discussion g. Imagine Austin presentation discussion BOARD AND COMMISSION TRANSITION TASKFORCE WEDNESDAY, APRIL 16, 2014 2 No discussion on mid-term report from the City Council Work Session. Boards and Commissions work group discussed Boards & Commissions possible recommendations to Council. Transition work group distributed and discussed the BC Considerations/Possibilities handout. The Planning and Development Review work group requested to invite Chief Sustainability Officer, Lucia Athens to a future meeting and discussed Council follow up questions from the mid-term report. No discussion on the Diversity work group. Discussion on Intergovernmental group evaluation. No discussion on the Imagine Austin presentation. 5. FUTURE MEETING DATES No items were discussed. 6. FUTURE AGENDA ITEMS Members requested John Steiner to be present for questions at the April 21, 2014 taskforce meeting. ADJOURN Chair Victor Martinez adjourned the meeting at 6:02 p.m. without objection.
BOARD AND COMMISSIONS TRANSITION TASKFORCE April 16, 2014 BC CONSIDERATIONS / POSSIBILITIES Prepared by: Boards and Commissions Survey Work Group Note: • This document does not cover (1) BC being considered by the Planning and Development Review group (+) or (2) other groups with membership requirements set by various governmental entities. • City staff would determine departmental oversight, and responsibilities in the case of mergers or new commissions, A. GROUPS TO BE CONSIDERED FOR REMOVAL • Comprehensive Plan Citizens Advisory Task Force – Work is complete • Lake Austin Task Force – Final Report was in 2013 • Commission on Women – Activities would be continued through the new Joint Inclusion Commission. • Resource Management Commission – Responsibilities go to new Joint Sustainability Commission, (see Section C below) B. GROUPS TO CONSIDERED FOR CONSOLIDATION B1. Emergency Services - Austin Travis County EMS – Consider and make recommendations to the City Council about the delivery of emergency medical services. Currently under the EMS Department. - Public Safety Commission – Advisory body on all budgetary and policy matters concerning public safety including matters related to the Austin Police Department, the Austin fire Department and the Austin/Travis county EMS Department. Currently under the APD, AFD and EMS Departments. JUSTIFICATION: Both address issues pertaining to emergency services and public safety. ISSUES: The Austin Travis County EMS is interlocal and this would require adjustments in the contract and in the number of appointed members to reflect Travis County's responsibilities. B2. Environmental Commission - Environmental Board – Advisory capacity on all projects and programs which affect the quality of life for the citizens of Austin. Connected to the Watershed Protection Department. - Urban Forestry Board – The care, preservation, pruning, planting, replanting, removal or disposition of trees and shrubs and other landscaping in public areas. Currently under the Parks and Recreation Department. JUSTIFICATION: -- Pending language from Mary Gay and Peggy Maceo ISSUES: Distribution of workload B3. Municipal Contracts and Construction Commission BOARD AND COMMISSIONS TRANSITION TASKFORCE April 16, 2014 - MBE/WBE Small Business Enterprise Procurement Program Advisory Committee – Review and recommend changes to City Code provisions 2-9A-18, 2-9B-18, 2-9C-18 and 2-9D-18. - Small and Minority Business Resources - Construction Advisory Committee – Monitor enforcement of prevailing wage scales and job classifications on municipal construction contracts. Review construction contracts. - In Public Works JUSTIFICATION: Both address common issues related to municipal construction and contracts B4. …
