Approved Minutes — original pdf

Approved Minutes

HIV PLANNING COUNCIL EXECUTIVE COMMITTEE REGULAR MEETING MINUTES TUESDAY, FEBRUARY 17TH, 2026 The HIV PLANNING COUNCIL EXECUTIVE COMMITTEE convened in a REGULAR meeting on TUESDAY, FEBRUARY 17TH 2026 at 6310 WILHELMINA DELCO DRIVE in Austin, Texas. Kelle’ Martin called the HIV PLANNING COUNCIL EXECUTIVE MEETING to order at 5:03 p.m. Planning Council Members in Attendance: None. Planning Council Members in Attendance Remotely: Kelle’ Martin, Marquis Goodwin, and Kristina McRae-Thompson. PUBLIC COMMUNICATION: GENERAL No speakers in attendance. APPROVAL OF MINUTES 1. Approve the minutes of the HIV Planning Council regular meeting of the Executive Committee on September 16th, 2025 The minutes from the meeting of 9/15/2025 were approved as written on Kristina McRae- Thompson motion, Kelle’ Martin second on a vote of 3-0. For: Marquis Goodwin, Kristina McRae- Thompson, and Kelle’ Martin. Against: None. Abstain: None. Absent: Drew Kyler. CONFLICT OF INTEREST DECLARATIONS 2. Members will declare conflict of interest with relevant agenda items, service categories, and/or service standards. Marquis Goodwin - Medical Case Management, Health Insurance Premium Cost Sharing Assistance (HIPCSA), Non-Medical Case Management, Linguistic Services, Medical Transportation. STAFF BRIEFINGS 3. Introductions/Announcements Introductions given by Rashana Raggs. New intern Leanna Cortinas has joined the Office of Support. 4. Office of Support Staff Briefing Briefing given by Rashana Raggs. Ryan White Part A site visit with the Health Resources and Services Administration will begin on April 21st, 2026. See report for full details. 5. Administrative Agent Staff Briefing Briefing given by Ken Martin and Zechariah Plummer. See report for full details. DISCUSSION ITEMS 6. Discussion of member reflectiveness report. Discussion led by Rashana Raggs. See report for full details. 7. Discussion of member attendance report Discussion led by Rashana Raggs. See report for full details. 8. Discussion of governing documents a. Bylaws 2026 Discussion led by Rashana Raggs. Articles 2, 3, 5, 6, 7, 8 and 10 were updated with verbiage from Boards and Commissions. Bylaws are pending signature from Chief Executive Office, HIV Planning Council Chair, and the City of Austin legal team. See document for full details. 9. Discussion and interview of HIV Planning Council member interests: a. Adryan Brown Interview conducted by committee members. b. Katherine Brandhuber Interview conducted by committee members. c. Brandon Diaz Interview conducted by committee members. d. Kyle Murphy Interview conducted by committee members. e. Kathleen Irwin The motion to table discussion and approval of prospective member Kathleen Irwin to next Executive Committee meeting due to absence was approved on Kelle’ Martin’s motion, Kristina Mc-Rae Thompson second on a vote of (3-0). DISCUSSION AND ACTION ITEMS 10. Discussion and voting approval of HIV Planning Council member interests: a. Adryan Brown The motion to approve Adryan Brown’s membership with the HIV Planning council was approved on Kelle’ Martin’s motion with no objections. b. Katherine Brandhuber The motion to approve Katherine Brandhuber’s membership with the HIV Planning council was approved on Kelle’ Martin’s motion with no objections. c. Brandon Diaz The motion to approve Brandon Diaz’s membership with the HIV Planning council was approved on Kelle’ Martin’s motion with no objections. d. Kyle Murphy The motion to approve Kyle Murphy’s membership with the HIV Planning council was approved on Kelle’ Martin’s motion with no objections. e. Kathleen Irwin The motion to table discussion and approval of prospective member Kathleen Irwin to next Executive Committee meeting due to absence was approved on Kelle’ Martin’s motion, Kristina Mc-Rae Thompson second on a vote of (3-0). For: Marquis Goodwin, Kristina McRae- Thompson and Kelle Martin. Against: None. Abstain: None. Absent: Drew Kyler. 11. Discussion and approval of HIV Planning Council Member Judith Hassan’s leave of absence The motion to approve HIV Planning Council Member Judith Hassan’s leave of absence from January 2026 to May 2026 was approved on Kristina Mc-Rae Thompson’s motion, Kelle’ Martin second on a vote of (3-0). For: Marquis Goodwin, Kristina McRae- Thompson and Kelle’ Martin. Against: None. Abstain: None. Absent: Drew Kyler. 12. Discussion and approval of meeting time and day for 2026 The motion to approve the meeting time and day for the Executive Committee in 2026 as is was approved on Kristina McRae-Thompson’s motion, Marquis Goodwin second on a vote of (3-0). For: Marquis Goodwin, Kristina McRae- Thompson and Kelle’ Martin. Against: None. Abstain: None. Absent: Drew Kyler. 13. Discussion and approval of Fiscal Year 2026 (FY26) Recruitment and Retention plan The motion to approve the Fiscal Year 2026 Recruitment and Retention plan with the addition of the Meet and Greet was approved on Marquis Goodwin’s motion, Kristina McRae-Thompson second on a vote of (3-0). For: Marquis Goodwin, Kristina McRae- Thompson and Kelle’ Martin. Against: None. Abstain: None. Absent: Drew Kyler. COMMITTEE UPDATES 14. Care Strategies and Engagement Committee No committee updates. 15. Finance and Assessment Committee No committee updates. FUTURE AGENDA ITEMS 16. Discussion of workplan and social calendar Discussion led by Rashana Raggs. See excel sheets for full details. ADJOURNMENT The motion to adjourn meeting at 6:15 pm was approved on Kelle’ Martin’s motion, Marquis Goodwin second with no objections. The minutes were approved at the 3/17/2026 meeting on Kelle’ Martin’s motion, Drew Kyler second on a (3-0) vote. I, as Austin Area HIV Planning Council Chair, hereby certify the accuracy of the above minutes: _____________________________________ ________________ Signature of: Kelle’ Martin Date Austin Area HIV Planning Council Chair Date the minutes were approved by Care Strategies and Engagement Committee 3/17/20263/17/2026