Item 8 - 2024-04-15 AARC Workgroup Meeting Agenda & Notes — original pdf

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AARC Workgroup Meeting Agenda/Notes • Purpose: Follow activities and updates affecting the Asian American Resource Center’s programs, Master Plan, Phase 2 and more. • Commissioners: Hanna Huang, Kuo Yang, Satyajeet Dodia, Luan Tran, Pierre Nguyen • Citizens: Vince Cobalis (NAAO), Kirk Yoshida (former AAQoL Commissioner), Debasree Dasgupta (NAAO), Schiller Liao (NAAO) • Relevant City Employees: AARC Staff, Laura Esparza (MCP Division Manager), PARD planning staff • Link to previous Workgroup Meeting minutes: https://app.box.com/s/gogzwhx8i32wnhrl9m54jww0e4yry1g1 Date: 4/15/2024 @ 12pm Location: Teams (organized by Tony Vo) Attended: Tony Vo, Christina Bies, Leslie Perez, Seon-Ju Seung-Bickley, Fabian Duran, Satyajeet Dodia, Hanna Huang, Vince Cobalis, Debasree DasGupta, Lila Grace Pandy Agenda: 1. AARC Staff Updates (departures, hires, delegation) a. Marketing Rep – Seon-Ju Seung-Bickley b. Rec Specialist (Senior Program) - next Monday c. Supervisor – hiring freeze, has to stop process and notify all applicants, Fabian is acting currently. Supervisor position didn’t go through market adjustment (Event Coordinator position earns more than it currently) d. Division Manager – Hanna sent some recs to Jodi Jay 2. AARC Program Updates a. World Taichi Day April 27 b. CelebrASIA May 18 – AAQoL Posting? c. Citizenship Clinic w/ American Gateways May 4 (USCIS will be present as well) d. Asian American Professionals Summit May 3 e. 4 Exhibits currently – Seniors photovoice, senior archiving, vessels: handle with care, Julia Lee artist talk 3. AARC Building/etc updates a. AC been doing well so far b. PARD rainy day fund is ½ mil – could cover major hvac failures 4. NAAO donor wall - a. Contractor secured, NAAO to approve funding at next meeting b. Next Steps: AARC needs mockup to go through PARD approvals, Schiller to follow up, then contract is drafted before construction & work can happen c. Moved from outside to main hallway next to Foyer d. Contract will also address what to do with existing wall 5. Phase 2 discussion & updated timeline a. Staff updates i. Christina is now at Capital Services Dept ii. Leslie Perez now PARD Liaison iii. Jackie Armstrong from Capital Services Dept taking notes b. Completed preliminary design in March programming session c. Multipurpose space 750 sq ft (30x25 ~50 occupants) connected to an Exterior multipurp platform/porch i. Kitchenette/BOH circulation 100sf ii. Will be near middle of lawn area outside of critical root zone of heritage trees iii. Concepts – Bar, Cavern iv. Staff & Commissioners shared feedback v. Pricing out both with FlintCo vi. Community input – also share options explored, summer vii. Q’s 1. Ceiling fans/cooling options (yes will plan for this) 2. Additional lighting options in great lawn? viii. Next 1. Design team will refine 45-60 days 2. Hoping for construction summer 2025 6. FY 25 Budget Recommendations Submitted: a. Front Desk Support b. Senior Language Program Access 7. Other Future Agenda Items / Other Notes 1. Friends/Supporter group development for AARC a. Commissioner Luan Tran interested in learning more about senior program a. Hailey going to ask AACHI board – Hanna needs to follow up b. Powell foundation maybe interested in future capital improvement in parks