Backup — original pdf

Backup

AARC Workgroup 7/13/21 Meeting notes Attendees: Sona Shah, Jae Kwon, Laura Esparza, Christina Bies , Debasree Das Gupta, Shiller Liao, Vince Cobalis (lead) 1. NAAO Donor wall - - AARC staff awaiting NAAO completion to make additional improvements in the Zen Garden. - Per S. Liao: Delays due to COVID preventing access for awhile and then impacting the contractor. * Paint background, secure bricks and place a glass front for protection. 2. Introductions: Jae Kwon, part-time temp Marketing Rep, was introduced. He will be focused on helping with Phase 2 community engagement. 3. Phase 2 Community Engagement * David Nicks will write out Community Engagement Plan document *  Architect under contract in August so currently no contact period - Architect will have it’s own process, informed by the City Community Engagement - Community Engagement * AARC staff working on following:   ‐ Identifying groups that currently use the facility and don't - Developing outreach plan using Airtables so we are ready once architect contract  signed ‐ Identifying Community Champions that can outreach in their communities ‐‐ would like  Culture & Arts group of Commission to be involved - input from community will be about facility needs so thinking about how to present that information since City language is hard to understand for many communities ‐ Considering having initial meeting to invite public and NAAO to understand process  and then do direct outreach ‐ During engagement process will also go to events hosted by other culture groups for  hard to reach populations  *  Next steps: flesh out air table  *  Future meeting with Architect  *  Expect Construction Manager at Risk (CMAR) contract in October   (9700 sq gy, 450 capacity)  4. Language Access *  APH Language Access Coordinator (template for similar PARD position) *  PARD has Language Access SPOC, but need wider responsibility *  Focus on defining position for 2023 budget request 5. Senior program /  Meals on Wheels update *  AARC will Open August 16,  *  Slow to implement Meals on Wheels due to supply chain problem  *  Space Reserved for Senior meals Mon ‐ Thurs 9am‐3pm   6.  AARC now taking reservations for rooms and events *  Fees same as 2021