Agenda Item 2c1_Update on AARC Master Plan — original pdf

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Austin Parks and Recreation Department AARC Phase 2 Implementation Community Engagement Planning Session Justin Schneider, PARD May 11, 2021 Warm-up Exercise What do you love about the AARC? Share responses here: PollEv.com/AustinParks512, or Text AustinParks512 to 22333 once to join Today’s big question: Today’s big question: What does “successful” What does “successful” community engagement community engagement look like? look like? Outline • Overview of AARC 2019 Plan • Project Scope of Phase 2 • Overview of Community Engagement Process • Review of 2019 Plan input • CE scope for Phase 2 • Developing goals for engagement 2019 Planning Process • Oct. 2018 to May 2019 • City Council Approval on Sep. 19, 2019 • Community Engagement • 10 small group discussion meetings • 4 community meetings • 3 surveys for input • Additional letters and comments • Final approved plan: Phase 2 • Left open conversation around the scope for a performing arts center within budget AARC Phase 2 Overview The project seeks to increase programmatic possibilities for the popular AARC through the addition of a live performance theater, associated programmatic spaces and parking. It is intended to provide a place to empower Austin’s diverse communities through cultural understanding and life-enhancing opportunities. Community Engagement defined by COA Community Engagement is the practice of directly involving the community in a decision-making process. Community engagement can take many forms and approaches, but broadly speaking is a practice that aims to recognize the importance of public input to the development of public policies, decision- making and planning. IAP2 Public Participation Spectrum PUBLIC PARTICIPATION GOAL INFORM To provide the public with balanced and objective information to assist them in understanding the problems, alternatives and/or solutions. CONSULT To obtain public feedback on analysis, alternatives, and/or decision. INVOLVE To work directly with the public throughout the process to ensure that public issues and concerns are consistently understood and considered. COLLABORATE To partner with the public in each aspect of the decision including the development of alternatives and the identification of the preferred solution. EMPOWER To place final decision-making in the hands of the public. PROMISE TO THE PUBLIC We will keep you informed. We will keep you informed, listen to and acknowledge concerns and provide feedback on how public input influenced the decision. We will work with you to ensure that your concerns and issues are directly reflected in the alternatives developed and provide feedback on how public input influenced the decision. We will look to you for direct advice and innovation in formulating solutions and incorporate your advice and recommendations into the decisions to the maximum extent possible. We will implement what you decide. Six Steps for Making a Decision Define Issues / Decision Scope Gather Data Establish Decision Criteria Develop Options Evaluate Options Make Decisions Community Engagement during Planning • Be intentional • Identify your goals • Take your time • Plan and Follow-through • Identify your Community Champions • Use strategies that have worked COA Public Participation Principles • Accessibility and Inclusion • Accountability • Collaboration • Consistency • Respect • Stewardship Engagement Activity Educate & Promote Record & Report Plan & Prepare Evaluate & Adjust Community Engagement Considerations • What engagement has already happened? • What are we trying to achieve? • How will decisions affect communities? • What level of engagement are we promising? • What is the reach of this engagement? • How will we follow through? Developing Outcomes Raising Awareness and Education • • Inform community members about plans, policies, services, and decisions, and how the community will be affected Increase understanding of how decisions are made, including the scope and results of community engagement Exploring Ideas and Information Learn more about the AARC and the plan, related issues, and impacts • • Understand community perspectives, values, and identities • Generate ideas, chart the spectrum of possible solutions/responses Contributing to Decision-Making • Gather feedback and suggestions to improve existing plans, policies, and solutions • Develop and evaluate options and solutions • Make recommendations to decision-makers • Establish or improve relationships between participants, stakeholders, or between Transforming Conflicts the City and the community • Surface community perspectives, values, and identities • Find common ground for compromise and collaboration Mobilizing Collaborative Action for the solution • Enable collaboration between multiple public and private entities • Mobilize community action to help implement solutions • Empower people and groups to solve complicated problems and take responsibility Adapted from “Public Engagement Toolkit”, SFU: Morris J. Wosk Centre for Dialogue Reviewing 2019 Process Questions will appear for your response. When you respond you can see other people’s responses. Share responses here: PollEv.com/AustinParks512, or Text AustinParks512 to 22333 once to join What should the engagement process achieve? Developing Outcomes • Defining outcomes helps identify if we are successful • Provide measurable effects of the engagement process • Can be quantitative (number of people) or qualitative (feeling involved) • What are your expectations? Examples • Educate the community about park history, current City of Austin programs, operations, and future City of Austin operational needs, and provide opportunities for comment • Gain public input to develop plan for Beverly S. Sheffield Northwest District Park • Identify and educate the community on environmental considerations and respond to those considerations throughout the project • Utilize equity strategies to develop stakeholder database and engage traditionally underserved and marginalized community members within 2 miles of the park • Correct any misinformation in the surrounding neighborhoods about the vision for the park and acknowledge any concerns or challenges identified by community members • Create an environment of goodwill and community support for the proposed park vision plan and future park development Developing Outcomes Raising Awareness and Education • • Inform community members about plans, policies, services, and decisions, and how the community will be affected Increase understanding of how decisions are made, including the scope and results of community engagement Exploring Ideas and Information Learn more about the AARC and the plan, related issues, and impacts • • Understand community perspectives, values, and identities • Generate ideas, chart the spectrum of possible solutions/responses Contributing to Decision-Making • Gather feedback and suggestions to improve existing plans, policies, and solutions • Develop and evaluate options and solutions • Make recommendations to decision-makers • Establish or improve relationships between participants, stakeholders, or between Transforming Conflicts the City and the community • Surface community perspectives, values, and identities • Find common ground for compromise and collaboration Mobilizing Collaborative Action for the solution • Enable collaboration between multiple public and private entities • Mobilize community action to help implement solutions • Empower people and groups to solve complicated problems and take responsibility Adapted from “Public Engagement Toolkit”, SFU: Morris J. Wosk Centre for Dialogue Elements of Outcomes • Category: Raising Awareness & Education • Objective/Goal: Engagement involves participants from community • Indicator(s): Participation data shows they are from community • Data source: Participant surveys (in-person or online) • When measured: During meeting or survey and after events Other example: Build connections among Burmese refugee community. (Category, Indicator, data source, when measured) Developing Outcomes: Raising Awareness & Education Please take a moment to think about 1 or 2 outcomes you want to share with the group. • Inform community members about plans, policies, services, and decisions, and how the community will be affected • Increase understanding of how decisions are made, including the scope and results of community engagement Share responses here: PollEv.com/AustinParks512, or Text AustinParks512 to 22333 once to join Developing Outcomes: Exploring Ideas & Information Please take a moment to think about 1 or 2 outcomes you want to share with the group. • Learn more about the AARC and the plan, related issues, and impacts • Understand community perspectives, values, and identities • Generate ideas, chart the spectrum of possible solutions/responses Share responses here: PollEv.com/AustinParks512, or Text AustinParks512 to 22333 once to join Developing Outcomes: Contributing to Decision-Making Please take a moment to think about 1 or 2 outcomes you want to share with the group. • Gather feedback and suggestions to improve existing plans, policies, and solutions • Develop and evaluate options and solutions • Make recommendations to elected decision-makers Share responses here: PollEv.com/AustinParks512, or Text AustinParks512 to 22333 once to join Developing Outcomes: Transforming Conflicts Please take a moment to think about 1 or 2 outcomes you want to share with the group. • Establish or improve relationships between participants, stakeholders, or between the City and the community • Surface community perspectives, values, and identities • Find common ground for compromise and collaboration Share responses here: PollEv.com/AustinParks512, or Text AustinParks512 to 22333 once to join Developing Outcomes: Mobilizing Collaborative Action Please take a moment to think about 1 or 2 outcomes you want to share with the group. • Empower people and groups to solve complicated problems and take responsibility for the solution • Enable collaboration between multiple public and private entities • Mobilize community action to help implement solutions Share responses here: PollEv.com/AustinParks512, or Text AustinParks512 to 22333 once to join Next Steps Community Engagement Planning Session with AARC Staff May 12: May to June: Honing Outcomes for Review and Feedback June: July to August: Review of Community Engagement Plan August to September: Engagement begins (anticipated) Developing Community Engagement Plan Austin Parks and Recreation Department Additional Questions or Thoughts Justin Schneider, PARD Justin.schneider@austintexas.gov