Agenda Item 2a1_AARC Workgroup Meeting Notes — original pdf

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AARC Workgroup meeting for the AAQoL Tuesday, February 11, 12:00pm -1:00 pm In attendance: Vince Cobalis, Sona Shah, Sumit DasGupta, Liana Kallivoka, Assistant director, PARD), Laura Esparza, Riley Triggs (Public Works Project Manager), Christina Bies, Kirk Yoshida, Debasree DasGupta. 1. Discussion on the AARC Phase 11 Master plan with special emphasis on Bridge funding: The discussion stemmed from concerns the Commission had regarding using the Bond funds towards construction of the pedestrian bridge that would connect the Rutherford Campus to the AARC grounds. The PARD team provided a preliminary draft schedule that provided comparison in the difference in time and cost with the bridge included. Initially the Watershed Protection Department had agreed to fund and work on the bridge but it would be a longer process. The PARD could provide the product earlier but it could take as much as 500 K from the Bond funds which the Commission members and members of the NAAO board were reluctant to use. Also, it was agreed that unforeseen circumstances could slow down the process. . PARD has contacted WPD regarding funding for the bridge and provided the commission with the following information: WPD cannot reimburse PARD for the bridge due to rules regarding Drainage Utility Fee expenses. In order for WPD to fund the bridge, it would need to be a part of a larger water quality project. However, if requested, WPD will work on it, fund it, and try to expedite the process. WPD is working on the preliminary report on drainage as there have been issues with drainage. However, they are still in the feasibility stage of work and cannot guarantee the start dates. Funding will need to be approved for WPD to proceed with design and construction. The feasibility will be completed in November, 2020. Discussion on the prepared scope and budget estimates provided: Schiller Liao (NAAO) is in conversation with Councilman Jimmy Flannigan’s office regarding reimbursement for the bridge. Sumit DasGupta (NAAO) brought up the possibility of reducing the number of parking spaces since connecting the center with the Rutherford Campus would also enable shared parking. This would also reduce some of the building cost. Commissioner Kirk Yoshida spoke of making a request for separate funding for the bridge. HVJ has possibly already spent some money on a survey for the bridge. A recommendation could also be placed with WPD to pursue the CMAR strategy and look for alternatives regarding easement. They would need to get the community engaged regarding any beautification around the bridge. The PARD Executive Team is planning to meet on February 14th to discuss capital improvement projects and intend to discuss the AARC project. 2/3. Senior Programs/ Transportation: David Crabb is working on the necessary amendments to the contract with Meals on Wheels with PARD. The budget for this also needs to be figured out although this partnership is expected to lower the overall expense of senior meals. They are also in conversation with Sarah McKenna whose staff has already begun the meal preparation. They are hoping to begin serving in April. PARD is working on the transportation process and hopes to start the registration in March 4. Performance reports: (please see attached) 5. HR Report: (please see attached) Meeting was adjourned at 1: 25pm.