Arts Commission Special Called Meeting of the Arts Commission - The meeting will be held at 5202 E Ben White, Suite 400 in the Bluebonnet Training Room
AUSTIN ARTS COMMISSION AGENDA Special Called Meeting – Monday, January 13, 2020, 6:00 P.M. Cultural Arts Division Bluebonnet Training Room 5202 E Ben White, Suite 400, Austin, TX 78741 CURRENT BOARD MEMBERS: Jaime Castillo – Chair, Michelle Polgar – Vice Chair, Brett Barnes, Lulu Flores, Bears Rebecca Fonte, Felipe Garza, Amy Mok, Krissi Reeves, Celina Zisman CALL TO ORDER – 6:00 P.M. CITIZEN COMMUNICATION: GENERAL The speakers signed up prior to 6:00pm will each be allowed a three-minute allotment to address their concerns regarding items posted and/or not posted on the agenda. 1. STAFF BRIEFINGS a. Cultural Funding Program Review Process Update, presented by Cultural Arts Division Staff 2. SPECIAL PRESENTATION 3. NEW BUSINESS a. Strategic Themes Presentation, presented by Margie Reese, MJR Consultants a. Strategic Themes Workshop Activity b. Discussion and Possible Action regarding Strategic Themes 4. STAFF CLOSING COMMENTS/NEXT STEPS 5. ITEMS FOR INFORMATION Next Regular Meeting will be on Monday, January 27 @ 6pm at Cultural Arts Division Bluebonnet Training Room – 5202 E Ben White, Suite 400, Austin, TX 78741 6. FUTURE AGENDA ITEMS ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Anne-Marie McKaskle-Davis at the Cultural Arts Division, at 512-974-7854, for additional information; TTY users route through Relay Texas at 711. For more information on the Austin Arts Commission please contact Anne-Marie McKaskle-Davis at 512-974-7854.
Special Called Meeting of the Arts Commission and the Art in Public Places Panel AUSTIN ARTS COMMISSION REVISED AGENDA Monday, January 13, 2020, 6:00 P.M. Cultural Arts Division Bluebonnet Training Room 5202 E Ben White, Suite 400, Austin, TX 78741 CURRENT ARTS COMMISSION MEMBERS: Jaime Castillo – Chair, Michelle Polgar – Vice Chair, Brett Barnes, Lulu Flores, Bears Rebecca Fonte, Felipe Garza, kYmberly Keeton, Amy Mok, Krissi Reeves, Celina Zisman CURRENT AIPP PANEL MEMBERS: Chris McCray – Chair, Tammie Rubin–Vice Chair, Brett Barnes – Arts Commission Liaison, Sarah Carr, Stephanie Lemmo, Joel Nolan, Jacob Villanueva CALL TO ORDER – 6:00 P.M. CITIZEN COMMUNICATION: GENERAL The speakers signed up prior to 6:00pm will each be allowed a three-minute allotment to address their concerns regarding items posted and/or not posted on the agenda. 1. STAFF BRIEFINGS Staff a. Cultural Funding Program Review Process Update, presented by Cultural Arts Division 2. SPECIAL PRESENTATION a. Strategic Themes Presentation, presented by Margie Reese, MJR Consultants 3. NEW BUSINESS a. Strategic Themes Workshop Activity b. Discussion and Possible Action regarding Strategic Themes 4. STAFF CLOSING COMMENTS/NEXT STEPS 5. ITEMS FOR INFORMATION Next Regular Arts Commission Meeting will be on Monday, January 27 @ 6pm at Cultural Arts Division Bluebonnet Training Room – 5202 E Ben White, Suite 400, Austin, TX 78741 6. FUTURE AGENDA ITEMS ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Anne-Marie McKaskle-Davis at the Cultural Arts Division, at 512-974-7854, for additional information; TTY users route through Relay Texas at 711. For more information on the Austin Arts Commission please contact Anne-Marie McKaskle-Davis at 512-974-7854.
Cultural Arts Funding Review Process Arts Commission and AIPP Panel Workshop 1/13/2020 Cultural Funding Process Refresher The Cultural Funding Review Process will consist of the following key phases: Listen Refine Recommend Feedback Draft Goal: Hold listening sessions to hear the views and values of the community through conversations with individuals and small and large groups. Events: Town Hall Kick Off Event | July 10 One-on-Ones | July 11 - 12 Listening Sessions | July 13 - Aug. 27 Virtual Comment Box Goal: Conclude Listening Sessions Start Feedback Analysis-continue conversations with the community Begin to analyze feedback from those conversations to organize into more specific themes and directions to discuss further. Phase 1& 2 participation: 175 Town Hall Event Participants • • 540 participants in 39 unique stakeholder listening sessions including o Interdepartmental City Staff o Community stakeholders representing arts education, faith- based, social services, funders & community advocacy/organizing o City of Austin Cultural Contractors & members of the creative community • 1160 Unduplicated Hours of stakeholder engagement • Additional meetings with stakeholder groups such as the Equity Action Team, Raza Roundtable, Austin Arts Advocacy Coalition, and council members & policy staff Listening Session Goals: • Gather multiple points of view regarding programs and operations of the CAD • Understand perceptions and expectations of CAD, of the funding and grant making process from announcement of grant opportunities thru the review and contracting process; • Understand grantees’ (artists/organizations across the spectrum of grantees) sense of shared responsibility for contributing to a healthy cultural system in the Austin; Identify effectiveness and potential efficiencies in the grant making processes; Stimulate awareness of the City’s goals for achieving racial equity; and • Understand grantees’ (contractors’) approach to inclusion across five key • • programmatic and operational areas: o Programming o Audience expansion o Marketing and public information o Staffing o Governance How CAD has responded in real time: • Moved up pre-contract & final report submission due dates for cultural contractors - incentivized early completion • ADA quiz no longer required every year • Drafting reducing # of questions in final report questionnaire • Working closely with Purchasing & Finance offices to improve contract management efficiency & contracting • Collaboration with Equity Office, Convention Center in best practices in grant making • Emphasizing resident centered/friendly language & communications in collaboration with CTM Office of Design & Delivery • Referring cultural contractors …
Cultural Funding Arts Commission & Art in Public Places Strategic Planning Meeting Meeting Objective(s): 3 or less is fine 1. Define & leading with a racial equity lens as a Cultural Arts Division (completed in first session) 2. 3. Use community feedback to set Arts Commission role in Cultural Funding Review process, explore best approach to organize AC input & interaction with Inform meeting attendees of potential strategic themes derived from community feedback of Cultural Funding Review Process & process 4. Describe extended Cultural Funding Review process timeline Meeting Location: CAD offices, Date: Jan 13, 2020 Time: 6:00pm‐8:30pm Attendees: Commissioners, AIPP panel members, COA Staff, Facilitators, Community Members Overview: Commissioners will participate in activities to achieve Commission goals and update strategic planning activities. Agenda Item 1.Sign In Leader Commission Liaison Outcome Duration To occur prior to the commencement of the meeting 3‐5 Minutes / 6:00pm 2.Call to Order Chair Castillo Meeting will be called to order. 3.Approval of Minutes and Action 3‐5 Minutes 6:10pm Chair Castillo Minutes and actions will be approved. Cultural Funding Arts Commission & Art in Public Places Strategic Planning Meeting 4.Citizen Communication: General 10‐Minutes 6:15pm Chair Castillo Hear concerns and voices of the citizens. 5.a. Motion to Suspend Robert Rules of Order 5 Minutes 6:20pm Chair Castillo Robert rules of order will be suspended. 5.a. Motion to Suspend Robert Rules of Order 5.b Commission Introduction Cara Welch /Alberto Mejia 6. Staff Introduction &CFRP Refresher & Extension brief 7. Leading with a Racial Equity Lens in the Cultural Arts Ask: Any reflections? Any major comments missing? 10‐15 Minutes 6:30pm Slides 2‐ 16 *Slides 15,16,19 hidden 10‐15 Minutes 6:45pm Slides 17‐ 18 Robert rules of order will be suspended. Introduce the commission members as well as a brief description of the purpose of the meeting. Introduce the staff, go over agenda and plan for the meeting. Meghan Wells and/or Brion Oaks Set a framework for activities and the discussion Commissioners & AIPP will identify tasks that address the themes from the previous session. Commissioners will understand the timeline and planned activities for the extended cultural funding review process Reinstate Robert rules of order for the remaining of the meeting. Margie Reese / MJR Consultants 45 min – 1hr 7:45pm Slides 19‐29 Cultural Funding Arts Commission & Art in Public Places Strategic Planning Meeting 8. Presentation of potential strategic themes derived from community feedback of Cultural Funding Review Process …
Cultural Arts Funding Review Process Arts Commission and AIPP Panel Workshop 1/13/2020 Leading with a Racial Equity Lens in the Cultural Arts Equity Framework • • • • • City goal of achieving a point at which race is no longer a predictor of quality of life outcomes; (acknowledges intersectionality but race is most reliable predictor) Equity Office helps normalize, organize, and operational race‐forward efforts across city departments Strategic Direction 2023 – “Equity” not a separate effort, but infused throughout Ensure that we are not further “othering,” marginalizing, or displacing through good intentions Commit together to continue this work throughout all of CAD’s programs to broaden and deepen community access to City investment in the arts and remove barriers to participation • MJR Partners and Equity Office identifying areas where we can focus need for change across CAD’s work – from internal to external policies and practices Cultural Funding Process Refresher The Cultural Funding Review Process will consist of the following key phases: Listen Refine Recommend Feedback Draft Goal: Hold listening sessions to hear the views and values of the community through conversations with individuals and small and large groups. Events: Town Hall Kick Off Event | July 10 One-on-Ones | July 11 - 12 Listening Sessions | July 13 - Aug. 27 Virtual Comment Box Goal: Conclude Listening Sessions Start Feedback Analysis-continue conversations with the community Begin to analyze feedback from those conversations to organize into more specific themes and directions to discuss further. Phase 1& 2 participation: 175 Town Hall Event Participants • • • 540 participants in 39 unique stakeholder listening sessions including o Interdepartmental City Staff o Community stakeholders representing arts education, faith- based, social services, funders & community advocacy/organizing o City of Austin Cultural Contractors & members of the creative community 1160 Unduplicated Hours of stakeholder engagement • Additional meetings with stakeholder groups such as the Equity Action Team, Raza Roundtable, Austin Arts Advocacy Coalition, and council members & policy staff Listening Session Goals: • Gather multiple points of view regarding programs and operations of the CAD • Understand perceptions and expectations of CAD, of the funding and grant making process from announcement of grant opportunities thru the review and contracting process; • Understand grantees’ (artists/organizations across the spectrum of grantees) sense of shared responsibility for contributing to a healthy cultural system in the Austin; Identify effectiveness and potential efficiencies in …
Cultural Funding Arts Commission & Art in Public Places Strategic Planning Meeting Meeting Objective(s): 3 or less is fine 1. Define & leading with a racial equity lens as a Cultural Arts Division (completed in first session) 2. 3. Use community feedback to set Arts Commission role in Cultural Funding Review process, explore best approach to organize AC input & interaction with Inform meeting attendees of potential strategic themes derived from community feedback of Cultural Funding Review Process & process 4. Describe extended Cultural Funding Review process timeline Meeting Location: CAD offices, Date: Jan 13, 2020 Time: 6:00pm‐8:30pm Attendees: Commissioners, AIPP panel members, COA Staff, Facilitators, Community Members Overview: Commissioners will participate in activities to achieve Commission goals and update strategic planning activities. Outcome Set Up Name tags, Name tents, sign in sheet Agenda Item 1.Sign In Duration To occur prior to the commencement of the meeting Leader Commission Liaison 2.Call to Order 3‐5 Minutes Chair Castillo Meeting will be called to order. Agenda, recorders, batteries 3.Approval of Minutes and Action 3‐5 Minutes Chair Castillo Minutes and actions will be approved. Copy of previous minutes Cultural Funding Arts Commission & Art in Public Places Strategic Planning Meeting 4.Citizen Communication: General Chair Castillo 10‐Minutes Hear concerns and voices of the citizens. Citizen communication signup sheet 5.a. Motion to Suspend Robert Rules of Order 5 Minutes Chair Castillo Robert rules of order will be suspended. 5.a. Motion to Suspend Robert Rules of Order 5.b Commission Introduction 6. Staff Introduction 7. Leading with a Racial Equity Lens in the Cultural Arts Ask: Any reflections? Any major comments missing? 3‐5 Minutes 10‐15 Minutes Cara Welch /Alberto Mejia Meghan Wells and/or Brion Oaks Agenda Agenda Robert rules of order will be suspended. Introduce the commission members as well as a brief description of the purpose of the meeting. Introduce the staff, go over agenda and plan for the meeting. Set a framework for activities and the discussion Handout, (Documents for backup‐ planning session notes prepared by Alberto & Anne Marie) 25 Minutes 45 min – 1hr Margie Reese / MJR Consultants Marion Sanchez/Cara Welch Cultural Funding Arts Commission & Art in Public Places Strategic Planning Meeting 8. Presentation of potential strategic themes derived from community feedback of Cultural Funding Review Process 9. Tyranny of Urgent Activity Prompt: Ask participants to sort the themes/theme items on the X axis‐ IMPORTANT IMPORTANT: of great significance or value; …
AUSTIN ARTS COMMISSION MINUTES Special Called Meeting – Monday, January 13, 2020, 6:00 P.M. Cultural Arts Division Bluebonnet Training Room 5202 E Ben White, Suite 400, Austin, TX 78741 CURRENT BOARD MEMBERS: Jaime Castillo – Chair, Michelle Polgar – Vice Chair, Brett Barnes, Lulu Flores, Bears Rebecca Fonte, Felipe Garza, Amy Mok, Krissi Reeves, Celina Zisman Commissioners Polgar, Garza and Reeves absent CALL TO ORDER – 6:12 P.M. CITIZEN COMMUNICATION: GENERAL The speakers signed up prior to 6:00pm will each be allowed a three-minute allotment to address their concerns regarding items posted and/or not posted on the agenda. Madge Darlington, Rude Mechanicals – They are still here, with two year lease at Crash Box, The cultural funding is important to them. They tour their work across the country as cultural ambassadors of Austin. They continue to mentor artists and will participate in the Jubilee event next year. 1. STAFF BRIEFINGS a. Cultural Funding Program Review Process Update, presented by Cultural Arts Division a. Strategic Themes Presentation, presented by Margie Reese, MJR Consultants Staff Motion to suspend Roberts Rules of Order Motioned: Barnes Seconded: Mok Vote: 7-0 Approved 2. SPECIAL PRESENTATION Adjourned for a 10 minute break @ 7:28pm Meeting brought back to order @ 7:43pm 3. NEW BUSINESS a. Strategic Themes Workshop Activity b. Discussion and Possible Action regarding Strategic Themes No action taken Seconded: Mok Motion to reinstate Roberts rules of order Motioned Barnes Vote: 7-0 approved 4. STAFF CLOSING COMMENTS/NEXT STEPS 5. ITEMS FOR INFORMATION Next Regular Meeting will be on Monday, January 27 @ 6pm at Cultural Arts Division Bluebonnet Training Room – 5202 E Ben White, Suite 400, Austin, TX 78741 Lunar New Year celebration at Asian American Cultural Center on January 18 Growing your Roots African American Genealogy Conference – Jan 30 – Feb 2nd 6. FUTURE AGENDA ITEMS Discuss definition of diversity and inclusion and/or program mission and vision Establish Guidelines Working group ADJOURNMENT – 8:38pm The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Anne-Marie McKaskle-Davis at the Cultural Arts Division, at 512-974-7854, for additional information; TTY users route through Relay Texas at 711. For more …
