Agenda — original pdf

Agenda

REGULAR MEETING of the AIRPORT ADVIS ORY COMMISS ION (AAC) June 12, 2024 3:00 PM 6310 WILHELMINA DELCO DR., ROOM 1405 AUSTIN, TEXAS 78752 Some members of the Commission may be participating via videoconference. Livestream of the meeting will be available at ATXN1 https://www.austintexas.gov/watch-atxn-live Audio of the meeting will be available as an alternative to attending in person. Please email Ammie Calderon at ammie.calderon@flyaustin.com by Noon of the day of the meeting for dial-in details. Public comment for general communication and for specific agenda items will be allowed in-person or remotely via telephone. In person registration is available for speakers who sign up at the meeting location prior to the meeting being called to order. Registration to speak remotely is available for speakers who have provided an email to Ammie Calderon at ammie.calderon@flyaustin.com, no later than Noon of the day before the meeting. CURRENT BOARD MEMBERS Chad Ennis Scott Madole Doyle Valdez Fang Fang Jeff Eller Wendy Price Todd, Chair Bakari Brock, Vice-Chair Patrick Rose, Secretary Raymond Young Jeremy Hendricks Jonathan Coon AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL Public communication for items not on the agenda. The first 5 registered speakers will each be allowed a three minute allotment to address the Airport Advisory Commission on an item that is not posted on the agenda. Please see further instructions on registration above. Public communication for items included in the agenda as a Discussion/Action item. Registered speakers will each be allowed a three minute allotment to address the Airport Advisory 1  Commission on an item that is posted as a Discussion/Action item, but may not address the Airport Advisory Commission on an item posted as a Briefing. Please see further instructions on registration above. APPROVAL OF MINUTES 1. Approve the minutes of the AAC regular meeting on May 8, 2024 STAFF BRIEFINGS 2. April 2024 Financial Results presented by Rajeev Thomas, Chief Financial Officer 3. Air Service Update provided by Jamy Kazanoff, AUS Air Service Development 4. Journey with AUS (AUS AEDP/Capital Improvement Program) Active Projects Update provided by Lyn Estabrook, Deputy Chief Development Officer 5. Update on AUS virtual ramp control implementation provided by Rick Belliotti, Acting Chief Experience and Performance Officer DISCUSSION/ACTION ITEMS 6. Approve an ordinance amending the Fiscal Year 2023-2024 Aviation Department Operating Budget Airport Operating Fund (Ordinance No. 20230818-008) to recognize additional revenue in the amount of $10,082,451 and increase appropriations in the amount of $10,082,451 to accommodate adjustments implemented because of the Aviation staffing market study, reflect expenses resulting from the greatly improved vacancy rate that outperformed expectations, wage and vacancy adjustments associated with contractual agreements, and increased commodity purchase needs. 7. Approve a resolution authorizing acceptance of grants from the Federal Aviation Administration, the Department of Homeland Security, and other state and federal agencies to the City of Austin, Department of Aviation, for Austin-Bergstrom International Airport for Fiscal Years 2025-2027 in an amount not to exceed $500,000,000. 8. Authorize negotiation and execution of a contract for a technology service solution including support with Creative Enterprise Solutions, LLC d/b/a Beyond20, for up to five years for a total contract amount not to exceed $1,200,000. [Note: This procurement was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority Owned and Women Owned Business Enterprise Procurement Program). For the services required for this procurement, there were no subcontracting opportunities; therefore, no subcontracting goals were established]. 2  DISCUSSION ITEMS 9. Discussion on the current and future scope of the Airport Advisory Commission Acceleration and Opportunity Working Groups. 10. Discussion on the Airport Advisory Commission Annual Internal Review covering the period of July 1, 2023 thru June 30, 2024, and upcoming year’s goals. 11. Review City Council action at the May 30, 2024 meeting – [Item 05] Authorize negotiation and execution of multiple project-specific reimbursable agreements with the Federal Aviation Administration (FAA) to reimburse the FAA for its costs to perform services related to construction oversight at Austin-Bergstrom International Airport for the Airport Expansion and Development Program in a cumulative amount not to exceed $5,000,000. Approved on consent. 12. Review City Council action at the May 30, 2024 meeting – [Item 34] Authorize negotiation and execution of a contract for air service development and retention services with Campbell-Hill Aviation Group LLC, for up to five years for a total contract amount not to exceed $1,827,000. [Note: This contract will be awarded in compliance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program) with 4.98% MBE and 1.00% WBE participation]. Approved on consent. 13. Review City Council action at the May 30, 2024 meeting – [Item 62] Authorize negotiation and execution of a contract for pre-construction and construction services for the West Garage Lot B project with Austin Commercial, L.P., in an amount not to exceed $250,000,000. [Note: This contract will be awarded in compliance with City Code Chapter 2-9A (Minority-Owned and Women-Owned Business Enterprise Procurement Program) by meeting the goals with 13.95% MBE and 6.34% WBE participation]. Approved on consent. 14. Review City Council action at the May 30, 2024 meeting – [Item 66] Authorize negotiation and execution of a professional services contract for engineering design services for the Airport Expansion and Development Program Utility Infrastructure Campus Wide project with HDR Engineering, Inc., in an amount not to exceed $10,000,000. [Note: This contract will be awarded in compliance with the requirements of 49 CFR Part 26 (Disadvantaged Business Enterprise Program) and City Code Chapter 2-9A (Minority-Owned and Women-Owned Business Enterprise Procurement Program) by meeting the goals with 20.00% DBE participation]. Approved on consent. 15. Review City Council action at the May 30, 2024 meeting – [Item 68] Authorize negotiation and execution of a professional services contract for engineering and architectural services for West Garage - Lot B project with PGAL, Inc. in an amount not to exceed $15,000,000. [Note: This contract will be awarded in compliance with City Code Chapter 2-9A (Minority-Owned and Women-Owned Business Enterprise Procurement Program) by meeting the goals with 22.80% MBE and 15.20% WBE participation]. Approved on consent. FUTURE AGENDA ITEMS 3 NEXT REGULAR MEETING The next regular meeting of the AAC is currently scheduled for Wednesday, July 10, 2024. ADJOURNMENT The City of Austin is committed to compliance with the Americans with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days before the meeting date. Please call Ammie Calderon, Aviation Department, at (512) 530-6605 for additional information; TTY users route through Relay Texas at 711. For more information on the Airport Advisory Commission, please contact Jason Alexander at jason.alexander@flyaustin.com. 4