1. Home
  2. Airport Advisory Commission
  3. May 11, 2021 Meeting
Airport Advisory Commission – May 11, 2021

Backup — original pdf

Backup
Thumbnail of the first page of the PDF
Page 1 of 31 pages

Regular Meeting of the Airport Advisory Commission May 11, 2021 Airport Advisory Commission to be held May 11, 2021 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance (5/10/2021 by noon). All public comment will occur at the beginning of the meeting. To speak remotely at the May 11, 2021 Airport Advisory Commission Meeting, residents must: •Call or email the board liaison at (512) 530-6605 or ammie.calderon2@austintexas.gov no later than noon, (the day before the meeting). The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. •Once a request to speak has been called in or emailed to the board liaison, residents will receive either an email or phone call providing the telephone number to call on the day of the scheduled meeting. •Speakers must call in at least 15 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak. •Handouts or other information may be emailed to ammie.calderon2@austintexas.gov by Noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. •If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch-atxn-live Reunión del Airport Advisory Commisson (Mayo 11, 2021) La junta se llevará con modificaciones de distanciamiento social Se permitirán comentarios públicos por teléfono; no se permitirá ninguna entrada en persona. Todos los oradores deben registrarse con anticipación (5/10/2021 antes del mediodía). Todos los comentarios públicos se producirán al comienzo de la reunión. Para hablar de forma remota en la reunión, los residentes deben: • Llame o envíe un correo electrónico al enlace de la junta en (512) 530-6605 or ammie.calderon2@austintexas.gov a más tardar al mediodía (el día antes de la reunión). La información requerida es el nombre del orador, los números de artículo sobre los que desean hablar, si están a favor / en contra / neutrales, y un número de teléfono o dirección de correo electrónico. • Una vez que se haya llamado o enviado por correo electrónico una solicitud para hablar al enlace de la junta, los residentes recibirán un correo electrónico o una llamada telefónica con el número de teléfono para llamar el día de la reunión programada. • Los oradores deben llamar al menos 15 minutos antes del inicio de la reunión para poder hablar, no se aceptarán personas que llamen tarde y no podrán hablar. • Los oradores se colocarán en una fila hasta que llegue el momento de hablar. información pueden enviarse por correo electrónico a • Los ammie.calderon2@austintexas.gov antes del mediodía del día anterior a la reunión programada. Esta información se proporcionará a los miembros de la Junta y la Comisión antes de la reunión. • Si esta reunión se transmite en vivo, los residentes pueden ver la reunión aquí: http://www.austintexas.gov/page/watch-atxn-live folletos u otra AIRPORT ADVISORY COMMISSION MEETING May 11, 2021 3:00 PM VIA VIDEOCONFERENCING CURRENT BOARD MEMBERS: Eugene Sepulveda, Chair Scott Madole, Vice-Chair Jeremy Hendricks, Secretary Wendy Price Todd Vicky Sepulveda Ernest Saulmon Jonathan Coon Billy Owens Frank Maldonado AGENDA CALL TO ORDER CITIZEN COMMUNICATION: GENERAL The first three (3) speakers who register to speak no later than noon the day before the meeting will be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. 1. APPROVAL OF MINUTES April 13, 2021 - Meeting 2. DEPARTMENT OF AVIATION WRITTEN STAFF BRIEFINGS a) Chief Executive Officer’s Report regarding actions of the City Council regarding ABLE items, passenger traffic statistics, surface parking updates, and terminal arts. (Prepared by Jacqueline Yaft, Chief Executive Officer) b) AUS March 2020 Financial Results (Prepared by Rajeev Thomas, Deputy Chief – Finance) c) AUS Air Service Update (Prepared by Jamy Kazanoff, Air Service Development) 1 3. ACTION ITEMS None. 4. FOR RECOMMENDATION a) Authorize negotiation and execution of a multi-term contract with GateKeeper Systems, Inc. to provide ground transportation management system software, hardware support, and maintenance for up to five years for a total contract amount not to exceed $835,000. (Note: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. Due to the proprietary aspects of this system, there are no other suitable vendors for a competitive bid process.) b) Authorize award of a multi-term contract with A & V Holdings Midco, LLC d/b/a AVI-SPL, LLC, formerly known as Audio Fidelity Communications Corporation d/b/a Whitlock, to provide visual display system monitors, mounts, and services for up to five years for a total contract amount not to exceed $1,928,000. (Note: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods and services required for this solicitation, there were insufficient or no subcontracting opportunities; therefore, no subcontracting goals were established.) c) Authorize award and execution of a multi-term contract with Equipment Depot Texas, Inc. to provide for the maintenance, inspection, and repair of aerial lifts for up to five years for a total contract amount not to exceed $500,000. (Note: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods and services required for this solicitation, there were insufficient or no subcontracting opportunities; therefore, no subcontracting goals were established.) 5. DEPARTMENT OF AVIATION VERBAL BRIEFINGS a) “AUS Capital Expansion and Development Program – Initial Solicitations” presented by Jacqueline Yaft, Chief Executive Officer, Tracy Thompson, Interim Chief of Development and Planning, and Shane Harbinson, Deputy Chief of Planning and Development. b) “AUS February 2021 Winder Storm Uri” presented by Ghizlane Badawi, Chief Operations Officer. 6. NEW BUSINESS a) Review of Commission Recommendations and Actions to discuss with appointing 2 City Council Member b) Future Agenda Items c) Next scheduled meeting June 8, 2021 at 3:00 PM. ADJOURNMENT The City of Austin is committed to compliance with the Americans with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days before the meeting date. Please call Ammie Calderon, Aviation Department, at (512) 530-6605 for additional information; TTY users route through Relay Texas at 711. For more information on the Airport Advisory Commission, please contact Tracy Thompson at (512) 530-5023. 3 AIRPORT ADVISORY COMMISSION ITEM 2. APPROVAL OF MINUTES APRIL 13, 2 021 - MEETING AIRPORT ADVISORY COMMISSION REGULAR MEETING MINUTES TUESDAY, APRIL 13, 2021 The Airport Advisory Commission convened in a Virtual Regular Meeting on Tuesday, April 13, 2021. CALL TO ORDER Eugene Sepulveda, Chair called the Commission Meeting to order at 3:08 p.m. Jonathan Coon Jeremy Hendricks Commission Members in Attendance: Eugene Sepulveda – Chair Scott Madole – Vice-Chair Vicky Sepulveda - Secretary Billy Owens Frank Maldonado Wendy Price Todd Commission Members Absent: Brian Stoller Aviation Staff in Attendance: Jacqueline Yaft Tracy Thompson Ghizlane Badawi Rajeev Thomas Jamy Kazanoff CITIZENS COMMUNICATIONS: Brian Long Steve Khanoyan David Smythe-Macaulay Shane Harbinson Mookie Patel None 1. APPROVAL OF MINUTES 1 a) The minutes from the meeting of March 9, 2021 were approved on Commission Member Hendricks motion, Commission Member Coon seconds on a vote. Motion passed on a 8-0-0- 1 vote. Commission Members Stoller and Madole were absent at this vote. 2. DEPARTMENT OF AVIATION STAFF WRITTEN BRIEFINGS a) Chief Executive Officer’s Report regarding Allegiant to establish Crew and Aircraft Base in Austin, Air Service, Revenue and Finance, AUS Hilton Hotel Resiliency Program, and Storm Uri. (Prepared by Jacqueline Yaft, Chief Executive Officer) b) AUS February 2021 Financial Results (Prepared by Rajeev Thomas, Deputy Chief – Finance) c) AUS Air Service Update (Prepared by Jamy Kazanoff, Air Service Development) 3. ACTION ITEMS a) Nominate and vote for Airport Advisory Commission officers. Eugene Sepulveda – Chair A motion to approve was made by Commission Member Coon and Commission Member V. Sepulveda seconds. Motion passed on a 8-0-0-1 vote. Commission Member Stoller was absent at this vote. Scott Madole – Vice Chair A motion to approve was made by Commission Member Hendricks and Commission Member V. Sepulveda seconds. Motion passed on a 8-0-0-1 vote. Commission Member Stoller was absent at this vote. Jeremy Hendricks – Secretary A motion to approve was made by Commission Member E. Sepulveda and Commission Member Todd seconds. Motion passed on a 8-0-0-1 vote. Commission Member Stoller was absent at this vote 4. FOR RECOMMENDATION a) Authorize the negotiation and execution of a loan agreement and related documents with Austin-Bergstrom Landhost Enterprises, Inc., to address hotel operating expense shortfalls and certain required administrative expenses under the 2017 Bond Indenture for calendar years 2 2020 through 2022, as a result of the financial impact of COVID-19 on the hotel enterprise, in an amount not to exceed $2,600,000. A motion to approve was made by Commission Member Todd motion, Commission Member Madole seconds on a vote. Motion passed on a 8-0-0-1 vote. Commission Member Stoller was absent at this vote. b) Approve an ordinance amending the Fiscal Year 2020-2021 Aviation Department Operating Fund to establish the Subordinate Obligation Fund and transfer the appropriation of $2,645,601 from the Capital Fund to the Subordinate Obligation Fund. A motion to approve was made by Commission Member Todd motion, Commission Member Maldonado seconds on a vote. Motion passed on a 8-0-0-1 vote. Commission Member Stoller was absent at this vote. c) Authorize execution of Change Order #11 to the Competitive Sealed Proposal construction contract with JE Dunn Construction Company, for the ABIA Consolidated Maintenance Facility project in the amount of $12,081,945, for a revised contract amount not to exceed $74,233,124 plus additional contingency in the amount of $1,826,846 for a total contract amount not to exceed $76,059,970. [Note: This change order will be awarded in compliance with 49CFR Part 26 and City Code Chapter 2-9A. Current participation to date is 13.20 % DBE.] Prior to issuance of a notice to proceed, the Prime contractor will submit their subcontractor utilization plan that will demonstrate how they will use their approved subcontractors in accordance with the established procedures and the DBE Procurement Ordinance and Rules. A motion to approve was made by Commission Member Madole motion, Commission Member Maldonado seconds on a vote. Motion passed on a 8-0-0-1 vote. Commission Member Stoller was absent at this vote. 5. DEPARTMENT OF AVIATION VERBAL BRIEFINGS None 6. NEW BUSINESS Council Member a) Review of Commission Recommendations and Actions to discuss with appointing City · Passenger traffic continues a slow return to pre-pandemic levels, though the winter storm interrupted this and was costly. 3 · 2021-2022 budget assumed a continued and accelerated recovery. · Many new direct flights announced. · Elected officers for the coming year. · Requesting increased investment in the cargo facility by extending existing contract for opportunity for a grant. b) Future Agenda Items c) Next scheduled meeting May 11, 2021 at 3:00 p.m. ADJOURNMENT Eugene Sepulveda, Chair adjourned the meeting at 4:26 p.m. The City of Austin is committed to compliance with the Americans with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days before the meeting date. Please call Ammie Calderon, Aviation Department, at (512) 530-6605 for additional information; TTY users route through Relay Texas at 711. For more information on the Airport Advisory Commission, please contact Tracy Thompson at (512) 530-5023. 4 AIRPORT ADVISORY COMMISSION ITEM 2a. DEPARTMENT OF AVIATION WRITTEN STAFF BRIEFINGS Chief Executive Officer’s Report regarding actions of the City Council regarding ABLE items, passenger traffic statistics, surface parking updates, and terminal arts. (Prepared by Jacqueline Yaft, Chief Executive Officer) MEMORANDUM DATE: May 11, 2021 TO: Chair Eugene Sepulveda and Airport Advisory Commissioners FROM: Jacqueline Yaft, Chief Executive Officer, Department of Aviation SUBJECT: Austin-Bergstrom International Airport (AUS) Update To keep Airport Advisory Commission members apprised of updates from the Department of Aviation, we intend to share monthly updates with you. Please accept the following memo as the latest update from Aviation staff. We thank you for your continued support, especially as AUS navigates the challenges we continue to face due to the effects of the pandemic. Austin-Bergstrom International Airport remains as committed to the health and safety of passengers and employees as ever and we continue to implement health and safety protocols and adapt to the required operational changes. We look forward to providing you with regular updates of our AUS operations. Council Action in regards to ABLE Items During the April 22, 2021 City of Austin Council meeting, the following two items were approved on consent: • Item 4 – Amended Articles of Incorporation • Item 6 – Establishment of a subordinate obligation fund The following items were postponed until June 3, 2021 providing time for a future briefing at the Audit Finance Committee: • Item 3 – Amendments to the bylaws • Item 5 – Approval of a loan agreement 1 Update on passenger traffic In a positive trend for aviation since the start of the pandemic, the number of passengers continues to rebound. On Sunday, May 2, 2021, AUS had 20,059 outbound passengers, the highest number in 418 days. This number is 80.9% of the passenger count as the same Sunday in 2019, reflecting a robust return to air travel despite diminished corporate demand and continued international border restrictions. Additionally, Tuesday, May 4 was the first Tuesday in 7 weeks (spring break) to exceed 10,000 outbound passengers and only the second time in 420 days. More information can be found in the Air Service Report. Reopening of Surface Parking Lots As air travel continues to rebound, garage parking at AUS has become inadequate to meet demand. As such, several surface parking lots will be reopening to accommodate passengers and employees. On Friday, May 21, 2020, the Employee Parking lot (J – Lot) will reopen. Employees currently parking on Level 3 of the Red Garage will move back to the J-Lot. Walking to the terminal is encouraged for both health and COVID-19 safety precautions, however, a 24/7 shuttle bus service will operate. During the ride, masks will be required and social distancing protocols will limit bus capacity to 10 riders. Additionally, the two passenger economy surface lots (Lots B and C) closest to the terminal are anticipated to reopen on June 1. A process known as ‘smart loading’ will be utilized. Incoming passenger vehicles will be directed by a customer service representative to a specific spot. This method will minimize the space used for parking and allow for a reduction of pick up locations needed and loading time, saving time and fuel. Additionally, signage will allow passengers to walk to the terminal if they so choose. Live music returns to the Barbara Jordan Terminal As a well-known staple of the AUS Experience, we were thrilled to bring back live music to the Barbara Jordan Terminal in April. Clear barriers were installed for the safety of performers at the Asleep at the Wheel mainstage, the 24 Diner stage, and Huts Music stage. A solo stage at Taco Deli is expected to open this month. AUS provides musicians who want to sing with ‘Singer’s Masks’ developed for vocalists by Broadway professionals to help contain droplets while allowing space around the mouth to sing comfortably. Dates, times, and locations for performances are determined by the City’s COVID-19 status (stage 3 or below), passenger count, concession hours of operation, and available funding. This is evaluated on a monthly basis for any changes. For May, performances can be seen on Monday, Thursday, and Friday afternoons. 2 AIRPORT ADVISORY COMMISSION ITEM 2b. DEPARTMENT OF AVIATION WRITTEN STAFF BRIEFINGS b) AUS March 2021 Financial Results (Prepared by Rajeev Thomas, Deputy Chief – Finance) MEMORANDUM TO: Airport Advisory Commissioners FROM: Rajeev Thomas, Deputy Chief - Finance, Aviation Department DATE: May 5, 2021 SUBJECT: Austin-Bergstrom International Airport (AUS) Update COVID-19 Financial Impact and March 2021 Financial Results March’s passenger numbers were 3.6% higher than March 2020 which was partially affected by the pandemic. For the first time since the pandemic, AUS enplaned passengers crossed the 300k mark and came in at 362,085. Compared to 2019 enplanements, March was the first month since the pandemic to hit the 50% passenger level of 2019. For the previous 3 months we had averaged 36% of 2019 passengers. Please find attached the March 2021 financial results for AUS. As you will see, March 2021 enplanements were 3.6% higher or 12,628, higher than March 2020. March 2021 enplanements Year to Date (YTD) are down 60.94% over prior year. Cargo volume increased 25.70% versus March 2020, and YTD cargo volume is 26.72% higher than the prior year. Excluding mail and belly freight, YTD cargo volume is up 45.89% over prior year. Operating revenues decreased 14.4% over the prior year month or ($2.07M), and lower by 31.3% or ($29.2M) March YTD. Year to Date revenues are 6.4% higher or $3.8M above budget. The lower revenues year over year were driven by lower landing weights (down 49%) as well as less parking and ground transportation services provided. Lower revenues are also a result of lower food, beverage, and retail concessions as well as lower rental car revenues and other rentals and fees. Our continued focus on operational efficiencies and expense reductions is tracking to our year end expense targets. Accordingly, March’s aviation related operating expenses were $4.4M favorable to the budget YTD, and 22.7% or $11.9M lower than prior 1 YTD. The City of Austin allocated costs were in line with the airport’s budget and debt service costs were as forecasted. Overall, March 2021 net income was $1.3M versus $1.2M for March 2020. YTD net income is ($4.8M), and ($17.4M) lower than prior year due to lower revenue ($29.2M). March YTD net income is $8.4M higher than budgeted due to higher revenue and lower expenses than budget. The Airport received YTD $21.9M in Cares Act reimbursement funds for debt service of which $3.6M was received in March; which is not reflected in the numbers above. Attachments: March 2021 - AAC Financial Report 2 CITY OF AUSTIN AUSTIN-BERGSTROM INTERNATIONAL AIRPORT Airport Operating Fund 5070 Income Statement - For Internal Use Only Fiscal Year to Date for 6 Month(s) ended March 31, 2021 FY 2021 Amended Budget Budget Seasonalized 6 month(s) FY 2021 CYE CYE Seasonalized 6 month(s) Year to Date w/ Accruals Variance Fav (Unfav) % Variance Fav (Unfav) Variance Fav (Unfav) % Variance Fav (Unfav) Y-T-D to Budget Y-T-D to CYE 16,720,000 37,697,000 54,417,000 21,107,271 4,487,041 11,069,553 11,467,350 5,215,748 1,750,000 14,598,015 69,694,978 1,208,114 125,320,092 59,744,143 5,391,192 25,641,391 8,046,651 98,823,377 507 5,412,895 7,077,844 10,034,715 15,470,348 8,471,750 46,468,059 435,740 6,328,330 1,879,259 166,126 350,754 307,939 301,150 3,793,554 13,562,852 8,341,891 18,688,353 27,030,245 9,929,625 2,177,568 5,458,552 5,236,879 2,371,118 968,799 6,476,368 32,618,910 604,057 60,253,212 27,198,560 2,528,189 11,830,685 3,263,702 44,821,135 254 2,706,108 3,538,778 5,017,358 7,800,877 2,844,125 21,907,500 217,870 3,164,165 939,630 83,063 175,377 153,970 150,575 1,896,777 6,781,426 17,426,753 43,679,223 61,105,976 18,337,134 2,019,053 11,026,850 11,553,113 5,215,748 1,897,783 14,812,320 64,862,001 318,429 126,286,406 57,964,074 5,303,206 25,759,382 4,329,647 93,356,309 507 5,412,895 7,077,844 10,034,715 15,459,157 8,471,751 46,456,869 435,740 6,328,330 1,879,259 166,126 350,754 307,939 301,150 3,793,554 13,562,852 8,661,751 21,970,918 30,632,670 6,922,378 749,505 5,513,425 5,776,557 2,607,874 948,892 6,954,446 29,473,075 159,215 60,264,959 26,311,158 2,484,196 11,823,139 1,800,791 42,419,285 254 2,706,108 3,538,778 5,017,358 7,795,068 2,844,125 21,901,690 217,870 3,164,165 939,630 83,063 175,377 153,970 150,575 1,896,777 6,781,426 9,003,451 23,628,491 32,631,942 7,894,597 1,000,518 5,687,016 5,557,787 2,929,401 953,064 7,362,105 31,384,488 82,178 64,098,608 26,344,012 1,967,487 10,259,669 1,838,873 40,410,041 254 2,706,108 3,538,778 5,017,358 7,794,934 2,844,125 21,901,556 217,872 3,164,160 939,630 83,063 0 153,972 150,576 1,896,777 6,606,050 661,560 4,940,138 5,601,698 (2,035,028) (1,177,050) 228,464 320,908 558,282 (15,735) 885,737 (1,234,422) (521,879) 3,845,396 854,548 560,702 1,571,016 1,424,828 4,411,095 0 (0) (0) 0 5,944 (0) 5,944 (2) 5 (1) 0 175,377 (3) (1) 0 175,376 7.9% 26.4% 20.7% (20.5%) (54.1%) 4.2% 6.1% 23.5% (1.6%) 13.7% (3.8%) (86.4%) 6.4% 3.1% 22.2% 13.3% 43.7% 9.8% 0.0% (0.0%) (0.0%) 0.0% 0.1% (0.0%) 0.0% (0.0%) 0.0% (0.0%) 0.0% 100.0% (0.0%) (0.0%) 0.0% 2.6% (77,037) 3,833,649 (48.4%) 6.4% 341,700 1,657,573 1,999,273 972,219 251,013 173,591 (218,770) 321,527 4,173 407,659 1,911,413 (32,853) 516,709 1,563,470 (38,082) 2,009,244 0 (0) (0) 0 134 (0) 134 (2) 5 (1) 0 175,377 (3) (1) 0 175,376 3.9% 7.5% 6.5% 14.0% 33.5% 3.1% (3.8%) 12.3% 0.4% 5.9% 6.5% (0.1%) 20.8% 13.2% (2.1%) 4.7% 0.0% (0.0%) (0.0%) 0.0% 0.0% (0.0%) 0.0% (0.0%) 0.0% (0.0%) 0.0% 100.0% (0.0%) (0.0%) 0.0% 2.6% 1 REVENUE AIRLINE REVENUE Landing Fees Terminal Rental & Other Fees TOTAL AIRLINE REVENUE NON-AIRLINE REVENUE Parking Ground Transportation for Hire Rental Cars Food & Beverage Retail Advertising Other Concessions, Rentals & Fees TOTAL NON-AIRLINE REVENUE Interest Income TOTAL REVENUE OPERATING REQUIREMENTS Fac Mgmt, Ops and Airport Security Airport Planning and Development Support Services Business Services GO Debt Service Fund 2013 Prosperity Bank Loan 2014 Bond Issuance 2017 Bond Issuance 2019 Refunding Bonds 2019 New Money TOTAL Net Debt Service OTHER REQUIREMENTS Workers' Compensation Citywide Administrative Support Communications & Technology Mgmt Accrued Payroll Additional Retirement Contribution CTECC Trunked Radio Allocation Public Works Capital Projects Mgmt Fund TOTAL OTHER REQUIREMENTS EXCESS (DEFICIT) OF TOTAL AVAILABLE FUNDS OVER TOTAL REQUIREMENTS TOTAL OPERATING EXPENSES Debt Service TOTAL REQUIREMENTS 158,854,288 73,510,061 153,376,030 71,102,401 68,917,647 4,592,414 6.2% 2,184,754 3.1% (33,534,196) (13,256,849) (27,089,624) (10,837,442) (4,819,039) 8,437,810 (63.6%) 6,018,403 (55.5%) CARES Act Reimbursement (Parking) CARES Act Reimbursement (Debt Service) TOTAL CARES ACT REIMBURSEMENT 0 (30,950,446) (30,950,446) 0 (21,907,500) (21,907,500) 0 (30,950,446) (30,950,446) 0 (21,901,690) (21,901,690) 0 (21,906,097) (21,906,097) 0 (1,402) (1,402) N/A 0.0% 0.0% 0 4,407 4,407 N/A (0.0%) (0.0%) EXCESS (DEFICIT) OF TOTAL AFTER CARES ACT (2,583,750) 8,650,651 3,860,822 11,064,249 17,087,059 8,436,408 97.5% 6,022,810 54.4% Note: Columns may not add to totals shown because of rounding ENPLANEMENTS March, 2021 (Month over Month) March, 2021 - Year-to-Date Passengers % Inc/(Dec) 362,085 1,507,785 3.61% -60.94% CITY OF AUSTIN AUSTIN-BERGSTROM INTERNATIONAL AIRPORT INCOME STATEMENT COMPARISON THIS YEAR VS. LAST YEAR This month - This Year vs. Last Year FY21 (Mar 21) vs FY20 (Mar 20) Fiscal YTD - This Year vs. Last Year FY21 (Oct 20 - Mar 21) vs FY20 (Oct 19 - Mar 20) FY21 Mar-21 FY20 Mar-20 Fav (Unfav) $ Variance Fav (Unfav) % Variance FY21 YTD Mar-21 FY20 YTD Mar-20 Fav (Unfav) $ Variance Fav (Unfav) % Variance 7,698 12,312,925 93,930 14,385,684 (86,233) (2,072,759) 1,963,356 4,262,025 6,225,380 1,811,048 240,742 1,019,373 926,108 498,753 158,149 1,425,674 6,079,847 3,796,190 285,815 1,866,131 307,481 6,255,617 42 451,131 589,844 836,226 1,277,299 474,021 3,628,564 36,312 527,360 156,605 13,844 0 25,662 25,096 316,130 1,101,008 2,934,126 5,019,139 7,953,266 1,917,845 309,029 1,073,400 942,597 443,976 355,515 1,296,128 6,338,488 4,517,113 603,378 1,959,261 1,212,029 8,291,782 0 450,600 589,827 836,173 1,401,081 324,200 3,601,881 38,282 479,138 151,494 29,543 283,342 17,126 26,436 283,281 1,308,641 (970,771) (757,114) (1,727,885) (106,797) (68,286) (54,027) (16,488) 54,777 (197,366) 129,546 (258,641) 720,923 317,564 93,130 904,549 2,036,165 (42) (531) (17) (53) 123,782 (149,821) (26,683) 1,970 (48,222) (5,111) 15,699 283,342 (8,536) 1,340 (32,849) 207,633 (33.1%) (15.1%) (21.7%) (5.6%) (22.1%) (5.0%) (1.7%) 12.3% (55.5%) 10.0% (4.1%) (91.8%) (14.4%) 16.0% 52.6% 4.8% 74.6% 24.6% N/A (0.1%) (0.0%) (0.0%) 8.8% (46.2%) (0.7%) 5.1% (10.1%) (3.4%) 53.1% 100.0% (49.8%) 5.1% (11.6%) 15.9% 9,003,451 23,628,491 32,631,942 7,894,597 1,000,518 5,687,016 5,557,787 2,929,401 953,064 7,362,105 31,384,488 82,178 64,098,608 26,344,012 1,967,487 10,259,669 1,838,873 40,410,041 254 2,706,108 3,538,778 5,017,358 7,794,934 2,844,125 21,901,556 217,872 3,164,160 939,630 83,063 0 153,972 150,576 1,896,777 6,606,050 16,966,166 27,118,228 44,084,394 18,865,957 3,439,422 7,678,546 6,060,794 2,645,990 1,441,533 8,441,432 48,573,673 612,007 93,270,075 29,366,229 3,083,664 12,324,138 7,528,758 52,302,790 0 2,705,000 3,538,760 4,945,139 7,643,179 1,707,300 20,539,378 229,692 2,874,828 908,964 177,256 1,700,050 102,756 158,616 1,699,686 7,851,848 (7,962,715) (3,489,737) (11,452,452) (10,971,360) (2,438,904) (1,991,530) (503,007) 283,411 (488,468) (1,079,326) (17,189,185) (529,830) (29,171,467) 3,022,218 1,116,177 2,064,469 5,689,885 11,892,749 (254) (1,108) (18) (72,219) (151,755) (1,136,825) (1,362,178) 11,820 (289,332) (30,666) 94,193 1,700,050 (51,216) 8,040 (197,091) 1,245,798 (46.9%) (12.9%) (26.0%) (58.2%) (70.9%) (25.9%) (8.3%) 10.7% (33.9%) (12.8%) (35.4%) (86.6%) (31.3%) 10.3% 36.2% 16.8% 75.6% 22.7% N/A (0.0%) (0.0%) (1.5%) (2.0%) (66.6%) (6.6%) 5.1% (10.1%) (3.4%) 53.1% 100.0% (49.8%) 5.1% (11.6%) 15.9% 1,327,736 1,183,379 144,356 12.2% (4,819,039) 12,576,059 (17,395,098) (138.3%) 0 (3,629,535) (3,629,535) 0 0 0 0 3,629,535 3,629,535 N/A N/A N/A 0 (21,906,097) (21,906,097) 0 0 0 0 21,906,097 21,906,097 N/A N/A N/A Airline Revenue Landing Fees Terminal Rental & Other Fees Total Airline Revenue Non-Airline Revenue Parking Ground Transportation for Hire Rental Cars Food & Beverage Retail Advertising Other Concessions, Rentals & Fees Total Non-Airline Revenue Interest Income Total Operating Revenue Operating Requirements Fac Mgmt, Ops and Airport Security Airport Planning and Development Support Services Business Services Total Operating Expense Debt Service GO Debt Service Fund 2013 Prosperity Bank Loan 2014 Bond Issuance 2017 Bond Issuance 2019 Refunding Bonds 2019 New Money Total Debt Service Other Requirements Workers' Compensation Citywide Administrative Support Communications & Technology Mgmt Accrued Payroll Operating Reserve CTECC Trunked Radio Allocation Public Works Capital Projects Mgmt Fund Total Other Requirements SURPLUS (DEFICIT) OF TOTAL AVAILABLE FUNDS OVER TOTAL REQUIREMENTS CARES Act Reimbursement (Parking) CARES Act Reimbursement (Debt Service) Total CARES Act Total Requirements 10,985,189 13,202,305 2,217,115 16.8% 68,917,647 80,694,015 11,776,368 14.6% TOTAL SURPLUS (DEFICIT) AFTER CARES ACT 4,957,271 1,183,379 3,773,891 318.9% $ 17,087,059 $ 12,576,059 $ 4,510,999 35.9% Note: Columns may not add to totals shown because of rounding AIRPORT ADVISORY COMMISSION ITEM 2c. DEPARTMENT OF AVIATION WRITTEN STAFF BRIEFINGS c) AUS Air Service Update (Prepared by Jamy Kazanoff, Air Service Development) May 2021 Air Service Snapshot As airlines continue to announce summer service, it is evident they have confidence in summer leisure travel and more importantly, the Austin Texas market. Domestic travel and Latin America/Caribbean travel should be strong this summer season and travel may be permissible to Europe as well. According to the airlines, this is especially attributable to widespread vaccine distribution and availability as well as the re-opening of states and relaxation of quarantines. Despite the bullish leisure travel outlook, corporate bookings are still down in AUS, and in U.S., and show little signs of improvement in the short-term. The chart below shows how COVID-19 has affected AUS capacity with year-over-year change in seat capacity through March 2021, and then 2019 comparisons starting in April. Year-over-year capacity is now showing further recovery from March onwards. May 2021 schedules have been adjusted by all carriers and most have adjusted June as well. Some carriers will provide as much capacity as 2019 during the summer but most will still be down. The map on the next page provides a summary of air service changes at AUS due to the pandemic. Highlights of recent air service announcements/developments include: • Aeromexico will resume daily nonstop service to MEX on July 2 • Southwest will serve a record 38 cities this summer including BUR, MIA, MSP, ORD, SNA, SLC & SMF. ORD (Chicago O-Hare was just announced last week for AUS) • American is launching 8 new year-round routes (BNA, BOS, IAD, LAS, MCO, MSY, RDU, TPA) and 4 seasonal routes (ASE, NAS, SJD & VPS); AA will also codeshare on AS service to BOI, PDX, SAN, SEA & SFO • Allegiant announced new service to Bozeman (BZN) starting May 27 and Fayetteville (XNA) starting July 2 • Alaska started LAX in March and will increase to two in May; BOI will start on June 17; AS reinstated PDX in March and will increase to two in June; third frequency to SAN & fourth SEA frequency will start in June • Spirit reinstated ATL service in April and will start PNS (3/wk) on June 10; CUN & DTW return in June; permanently discontinued BNA, BWI & DEN service • Hawaiian started nonstop service to HNL with 278-seat Airbus A330 aircraft twice weekly on April 22 (AUS departures on Thursday and Sunday) and a third frequency will operate May 28 – August 13 JetBlue, American will codeshare on JetBlue service to JFK • AUS capacity shares by airline in May 2021 are somewhat similar to May 2019. American and Delta’s capacity shares are up 8 and 4 percentage points respectively while both Southwest and United’s shares are down slightly. Alaska, American and Southwest’s capacity shares will rise as newly announced service is implemented this summer. AIRPORT ADVISORY COMMISSION ITEM 4a. RECOMMENDATIONS Authorize negotiation and execution of a multi-term contract with GateKeeper Systems, Inc. to provide ground transportation management system software, hardware support, and maintenance for up to five years for a total contract amount not to exceed $835,000. CITY OF AUSTIN RECOMMENDATION FOR COUNCIL ACTION VENDOR: GATEKEEPER SYSTEMS, INC. COUNCIL DATE: 07/29/2021 SUBJECT: Authorize negotiation and execution of a multi-term contract with GateKeeper Systems, Inc., to provide ground transportation management system software and hardware support and maintenance, for five years for a total contract amount not to exceed $835,000. MBE/WBE: Sole source contracts are exempt from the City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program; therefore, no subcontracting goals were established. LEAD DEPARTMENT: Purchasing Office CLIENT DEPARTMENT: Aviation FISCAL NOTE: Funding in the amount of $82,675 is available in the Fiscal Year 2020-2021 Operating Budget of Aviation. Funding for the remaining contract term is contingent upon available funding in future budgets. PURCHASING: Sole Source PRIOR COUNCIL ACTION: FOR MORE INFORMATION CONTACT: Inquiries should be directed to the City Manager’s Agenda Office, at 512-974-2991 or AgendaOffice@austintexas.gov or to Cedric Zachary at 512-978-1528 or Cedric.Zachary@austintexas.gov BOARD AND COMMISSION ACTION: May 11, 2021 – To be reviewed by the Airport Advisory Commission. ADDITIONAL BACKUP INFORMATION (RCA BODY) The contract will provide ground transportation management system software and hardware support and maintenance for the Ground Transportation Vehicle Monitoring and Revenue System (GTVMS) at Austin-Bergstrom International Airport (ABIA). This system consists of integrated software and hardware that tracks taxis, buses and other ground transportation vehicles as they pass through the airport roadway. The system manages and automates the dispatch and fee collection for various ground transportation vehicles at ABIA. The system consists of an integration between GateKeeper Systems, Inc. Commercial Vehicle Management System and Transcore hardware placed along the airport’s main roadway. An additional integrated software module provides management and revenue collection for transportation networking companies (TNC) operating at ABIA. The system is critical to the business operations of the airport and therefore it is important for the airport to maintain the systems to ensure reliable operations. Additionally, proper maintenance of the hardware will ensure that it meets its 15 – 20 year life cycle thus reducing the need for early replacement. GateKeeper Systems, Inc. is the sole provider of the GateKeeper system that offers GTVMS, taxi dispatch, and TNC management in a single, integrated, software and hardware solution package. Strategic Outcome: Mobility Revised 4/2020 1 AIRPORT ADVISORY COMMISSION ITEM 4b. RECOMMENDATIONS Authorize award of a multi-term contract with A & V Holdings Midco, LLC d/b/a AVI-SPL, LLC, formerly known as Audio Fidelity Communications Corporation d/b/a Whitlock, to provide visual display system monitors, mounts, and services for up to five years for a total contract amount not to exceed $1,928,000. Item 21-1932 Posting Language ..Title Authorize award of a multi-term contract with A & V Holdings Midco, LLC d/b/a AVI-SPL, LLC, formerly known as Audio Fidelity Communications Corporation d/b/a Whitlock, to provide visual display system monitors, mounts and services, for up to five years for a total contract amount not to exceed $1,928,000. (Note: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods and services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established). ..Body Lead Department Purchasing Office. Client Department(s) Aviation. Fiscal Note Funding in the amount of $700,000 is available in the Fiscal Year 2020-2021 Capital Budget of Aviation. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: The Purchasing Office issued an Invitation for Bids (IFB) 8100 SAP1001 for these goods and services. The solicitation issued on September 21, 2020 and it closed on October 13, 2020. Of the four offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. Prior Council Action: For More Information: Inquiries should be directed to the City Manager’s Agenda Office, at 512-974-2991 or AgendaOffice@austintexas.gov NOTE: Respondents to this solicitation, and their representatives, shall continue to direct inquiries to the solicitation’s Authorized Contact Person: Suthee Paksangkanay, at 512-974-2953 or Suthee.Paksangkanay@austintexas.gov or Jane Neal, at 512-974-3398 or Jane.Neal@austintexas.gov. Council Committee, Boards and Commission Action: May 11, 2021 - To be reviewed by the Airport Advisory Commission. Additional Backup Information: The contract will provide commercial grade visual display system monitors, mounts, installation services, and controller software in support of the Airport’s Flight Information Display System. The visual display monitors provide airline flight information and status updates to the traveling public and airport operations staff throughout Austin-Bergstrom International Airport (ABIA). This contract replaces the previous contract that expired November 2020. The recommended contractor will be a new provider to ABIA for these goods and services. The requested annual authorization amount for this contract was determined using departmental estimates based on historical spend, utilization and failure rates of the existing display monitors, and to accommodate growth of the system and requests for displays by ABIA tenants. The contractor will provide all equipment, materials, software, labor, and design as required in the scope of work for complete installation and operational hardware for ABIA. The current visual display monitors have been in continual 24/7/365 service in the terminal for over seven years for a total of 61,320 hours of service and are beginning to fail. Without this contract, ABIA will not be able to obtain the visual display monitors necessary to replace failing monitors in a timely manner to ensure superior customer experience to travelers passing through ABIA. Contract Detail: Contract Term Initial Term Optional Extension 1 Optional Extension 2 TOTAL Note: Contract Authorization amounts are based on the City’s estimated annual usage. Strategic Outcome(s): Mobility. Contract Authorization $1,314,000 $ 307,000 $ 307,000 $1,928,000 Length of Term 3 yrs. 1 yr. 1 yr. 5 yrs. ..Strategic Outcome(s) AIRPORT ADVISORY COMMISSION ITEM 4c. RECOMMENDATIONS Authorize award and execution of a multi-term contract with Equipment Depot Texas, Inc. to provide for the maintenance, inspection, and repair of aerial lifts for up to five years for a total contract amount not to exceed $500,000. Item 21-1933 Posting Language ..Title Authorize award of a multi-term contract with Equipment Depot Texas, Inc., to provide for the maintenance, inspection, and repair of aerial lifts, for up to five years for a total contract amount not to exceed $500,000. (Note: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods and services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established). ..Body Lead Department Purchasing Office. Client Department(s) Aviation. Fiscal Note Funding in the amount of $33,334 is available in the Fiscal Year 2020-2021 Operating Budget of Aviation. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: The Purchasing Office issued an Invitation for Bids (IFB) 8100 PAT1046 for these goods and services. The solicitation issued on February 15, 2021 and it closed on March 9, 2021. Of the two offers received, the recommended contractor submitted the only responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. Prior Council Action: For More Information: Inquiries should be directed to the City Manager’s Agenda Office, at 512-974-2991 or AgendaOffice@austintexas.gov NOTE: Respondents to this solicitation, and their representatives, shall continue to direct inquiries to the solicitation’s Authorized Contact Person: Paul Trimble, at 512-974-1714 or Paul.Trimble@austintexas.gov. Council Committee, Boards and Commission Action: May 11, 2021 – To be reviewed by the Airport Advisory Commission. Additional Backup Information: The contract is for the maintenance, inspection, and repair services of aerial lifts used at Austin-Bergstrom International Airport. An aerial lift is any vehicle-mounted work platform that can move vertically and/or horizontally and is used to elevate personnel. Aerial lifts have replaced ladders and scaffolding on many job sites due to their mobility and flexibility. The previous contract for aerial lift maintenance and inspection services expired on May 21, 2020. A previous solicitation was cancelled in March 2020 due to the COVID-19 pandemic. The recommended contractor was the provider under the previous contract. Authorization amounts are based upon historical spending and forecasted needs. Failure to maintain the existing lifts will have a negative impact on City operations including airport operations and service to the travelling public. Contract Detail: Contract Term Initial Term Optional Extension 1 Optional Extension 2 TOTAL Note: Contract Authorization amounts are based on the City’s estimated annual usage. Strategic Outcome(s): Safety. Contract Authorization $300,000 $100,000 $100,000 $500,000 Length of Term 3 yrs. 1 yr. 1 yr. 5 yrs. ..Strategic Outcome(s) AIRPORT ADVISORY COMMISSION ITEM 5a. DEPARTMENT OF AVIATION VERBAL STAFF BRIEFINGS “AUS Capital Expansion and Development Program – Initial Solicitations” presented by Jacqueline Yaft, Chief Executive Officer, Tracy Thompson, Interim Chief of Development and Planning, and Shane Harbinson, Deputy Chief of Planning and Development. AIRPORT ADVISORY COMMISSION ITEM 5b. DEPARTMENT OF AVIATION VERBAL STAFF BRIEFINGS “AUS February 2021 Winter Storm Uri” presented by Ghizlane Badawi.