AIRPORT ADVISORY COMMISSION MEETING JANUARY 11, 2022 3:00 PM 2716 SPIRIT OF TEXAS DRIVE, ROOM 174-A AUSTIN, TEXAS 78719 (Note: The Mayor of the City of Austin Order No. 20210811-033 requires all individuals over the age of two to wear a face covering while present on or in City property unless expressly exempted in Section 2 of the order or by a City policy applicable to the premises or facility.) CURRENT BOARD MEMBERS: Eugene Sepulveda, Chair Scott Madole, Vice-Chair Jeremy Hendricks, Secretary Wendy Price Todd Vicky Sepulveda Bakari Brock (nominated) Ernest Saulmon Jonathan Coon Billy Owens Raymond Young Chad Ennis AGENDA CALL TO ORDER CITIZEN COMMUNICATION: GENERAL 1. APPROVAL OF MINUTES December 14, 2021 meeting. 2. WRITTEN STAFF BRIEFINGS a) November 2021 Financial Results. (Prepared by Rajeev Thomas, Deputy Chief of Finance) b) AUS Air Service Update. (Prepared by Jamy Kazanoff, Air Service Development) 3. VERBAL STAFF BRIEFINGS Speakers signed up prior to the meeting being called to order will each be allowed a three minute allotment to address their concerns regarding items not posted on the agenda. a) “Updates from the Chief Executive Officer regarding carbon neutrality at AUS” presented by Jacqueline Yaft, Chief Executive Officer. 1 b) “Updates from the Chief Executive Officer regarding outreach and scheduling related to the AUS fuel farm community meetings” presented by Jacqueline Yaft, Chief Executive Offiver. c) “Airport Expansion and Development Program (AEDP) Update” presented by Tracy Thompson, Interim Chief Officer of Development, and Shane Harbinson, Deputy Chief of Planning and Development. 4. FOR RECOMMENDATION a) Authorize negotiation and execution of four contracts with Ricondo Associates Inc., Unison Consulting, Inc., Leighfisher Inc., and Frasca Assocates LLC for financial and other related consulting services, each for a term of five years for total contract amounts not to exceed $2,500,000 divided among the contractors. This item was postponed from the December 14, 2021 meeting. Scheduled for approval by the City Council at the February 3, 2022 meeting. (Note: This solicitation was reviewed for subcontracting opportunities in accordance with City Code 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. SMBR determined this solicitation as an opportunity for the 16 certified minority-owned and women-owned businesses available to propose as a prime consultant. As a result, two minority-owned and women-own businesses were selected. b) Approve ratification of a contract with Netsync Network Solutions to provide Cisco Smartnet maintenance and support services in the amount of …
AIRPORT ADVISORY COMMISSION MEETING JANUARY 11, 2022 3:00 PM 2716 SPIRIT OF TEXAS DRIVE, ROOM 174-A AUSTIN, TEXAS 78719 (Note: The Mayor of the City of Austin Order No. 20210811-033 requires all individuals over the age of two to wear a face covering while present on or in City property unless expressly exempted in Section 2 of the order or by a City policy applicable to the premises or facility.) CURRENT BOARD MEMBERS: Eugene Sepulveda, Chair Scott Madole, Vice-Chair Jeremy Hendricks, Secretary Wendy Price Todd Vicky Sepulveda Bakari Brock (nominated) Ernest Saulmon Jonathan Coon Billy Owens Raymond Young Chad Ennis AGENDA CALL TO ORDER CITIZEN COMMUNICATION: GENERAL 1. APPROVAL OF MINUTES December 14, 2021 meeting. 2. WRITTEN STAFF BRIEFINGS a) November 2021 Financial Results. (Prepared by Rajeev Thomas, Deputy Chief of Finance) b) AUS Air Service Update. (Prepared by Jamy Kazanoff, Air Service Development) 3. VERBAL STAFF BRIEFINGS Speakers signed up prior to the meeting being called to order will each be allowed a three minute allotment to address their concerns regarding items not posted on the agenda. a) “Updates from the Chief Executive Officer regarding carbon neutrality at AUS” presented by Jacqueline Yaft, Chief Executive Officer. 1 b) “Updates from the Chief Executive Officer regarding outreach and scheduling related to the AUS fuel farm community meetings” presented by Jacqueline Yaft, Chief Executive Officer. c) “Airport Expansion and Development Program (AEDP) Update” presented by Tracy Thompson, Interim Chief Officer of Development, and Shane Harbinson, Deputy Chief of Planning and Development. 4. FOR RECOMMENDATION a) Authorize negotiation and execution of four contracts with Ricondo Associates Inc., Unison Consulting, Inc., Leighfisher Inc., and Frasca Assocates LLC for financial and other related consulting services, each for a term of five years for total contract amounts not to exceed $2,500,000 divided among the contractors. This item was postponed from the December 14, 2021 meeting. Scheduled for approval by the City Council at the February 3, 2022 meeting. (Note: This solicitation was reviewed for subcontracting opportunities in accordance with City Code 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. SMBR determined this solicitation as an opportunity for the 16 certified minority-owned and women-owned businesses available to propose as a prime consultant. As a result, two minority-owned and women-own businesses were selected. b) Approve ratification of a contract with Netsync Network Solutions to provide Cisco Smartnet maintenance and support services in the amount of …
A note regarding the Airport Advisory Commission (AAC) meeting of January 11, 2022. Due to the requirements of the Texas Open Meetings Act (TOMA) and the rules for Board and Commissions from the City of Austin, the regular meeting of the AAC on January 11, 2022 must be held in person at the location and time specified on the posted agenda. Additionally, according to Austin Public Health (APH), Travis County is in Stage 5 of the Covid‐19 risk guidelines. In order to comply with both circumstances, the Department of Aviation will enforce social distancing and mask wearing requirements during the AAC meeting. Due to the size of the meeting room, a limited number of airport staff will be in attendance. Additionally, public seating will be limited to 15 spaces at a time. Once capacity is reached, individuals will be allowed in as others leave. If capacity is reached, there will be a process of allowing speakers to enter the meeting room to address the AAC and immediately exiting the meeting room. Public queuing for the meeting will begin at 2:30PM with admission to the room beginning at 2:55PM. The Department of Aviation apologizes for any inconvenience as we work through this pandemic together.
Airport Expansion and Development Program Update to Airport Advisory Commission January 11, 2022 Overview Airport Expansion and Development Program (AEDP) • AEDP Program Elements • Recap of Recent AEDP Actions • Upcoming Airport Advisory Commission and City Council Action Items • Questions, Comments & Discussion AEDP Program Summary 1 AUS Activity Has Recovered November 2021 activity exceeded 2019 levels AUS Monthly Activity 1.6M passengers (2021) 1.5M passengers (2019) s r e g n e s s a P l a t o T 1,800,000 1,600,000 1,400,000 1,200,000 1,000,000 800,000 600,000 400,000 200,000 - Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov 2019 2021 2020 Year/Month Source: City of Austin Department of Aviation AEDP Program Summary 2 AEDP Program Elements AEDP Program Summary 3 Optimize Barbara Jordan Terminal Four significant improvements to increase capacity and enhance operations Phase A Elements • New passenger screening capacity • New gate capacity, east and west • New checked bag screening system • Ticket counter expansion AEDP Program Summary Barbara Jordan Terminal Source: City of Austin Department of Aviation 4 Expansion Infrastructure Infrastructure improvements to enable new gate capacity Expansion Infrastructure Phase B Elements • Environmental Assessment • New Taxiways H&J • Utility infrastructure • New Central Utility Plant • Site Remediation • Light Rail integration AEDP Program Summary Source: City of Austin Department of Aviation 5 New Concourse B Program scope and budget for Concourse B are currently in development 10+ Gate Midfield Concourse Phase C Major Elements • New 10+ gate Concourse B • Underground Tunnel connecting Barbara Jordan Terminal with Concourse B Expandable for Future Growth Source: City of Austin Department of Aviation AEDP Program Summary 6 Optimization and New Gateway to Concourse B AEDP Program Summary Source: City of Austin Department of Aviation 7 7 Upcoming AEDP Actions AEDP Program Summary 8 Primary Professional Services Executive Program Management Consultant Team (PMG) Program formulation, strategy, implementation and delivery Principal Architect/Engineering PM/CM Consultant Support • Programming AND Initial Design Procurement: Complete • Provide facility programming and initial design & engineering • Integrated, multi- disciplinary specialty/technical expertise Staggered procurement to support near-term professional service needs of AUS Airport Expansion & Development Program • Project Management, Project Controls, Risk Management, QA/QC & Construction Management • Outreach February 2022 …
Carbon Neutrality at AUS Presented to the Airport Advisory Commission January 11, 2021 • A partnership with Austin Energy to generate 1.8 megawatts of renewable solar energy on the airport campus which provides power to the airport and 160 local homes through the Community Solar Program • A partnership with Signature Flight Support to accept the first-ever delivery of Sustainable Aviation Fuel to AUS earlier this year • Using 100% renewable energy in the Barbara Jordan Terminal through Austin Energy’s GreenChoice Program • Using renewable natural gas to power AUS’s shuttle bus fleet and piloting a renewable natural gas credit sharing program with Clean Energy to aid airport partners in reducing their emissions • Receiving Gold LEED Green Building certifications on several buildings on the airport campus, including the 2019 nine-gate expansion and administration building 1 • Achieving an Austin Energy Green Building 3-star rating on the newest completed airport facility, the Airport Career and Development Center • Purchasing renewable energy and carbon offsets from sustainable sources and promoting The Good Traveler program to AUS passengers • Establishing the AUS Food Rescue Program, which donates unused perishable food from concessions to Keep Austin Fed, and a campus-wide composting and recycling program • Partnering with airlines to support electric-powered airline ground service equipment 2 Thank you! Questions & Discussion 3
AUS Fuel Facility Airplane Fuel Facility Improvement Plan 0 Draft for Review Master Plan & Project Overview • Current Facility constructed in 1998 • City of Austin growth = expected number of flights and passengers will double in 20 years • Airport facilities must expand to meet demand • Current inability to meet fuel reserve requirements – significant operational risk • Fuel storage facility expansion is outlined in the 2040 AUS Master Plan approved by FAA - additional fuel capacity is critical. • Master Plan includes 4 phases – Total of 61 projects • Phase 1 - 22 Projects – Fuel Facility #16 • Phase 2 - 16 Projects • Phase 3 - 21 Projects • Phase 4 - 8 Projects Phase 1 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. New 863,000 square foot North Terminal Building for passenger processing (ticketing, security and baggage) New North Terminal entrance roadway ramps and curbfront (2 levels) with a separate passenger level between the new North Terminal and parking garage/CONRAC New 803,000 square foot 20-gate Midfield Concourse, aircraft apron, and hydrant fueling system Elevated passenger bridge connection between the Barbara Jordan Terminal and Midfield Concourse New airport entrance roadway intersection with SH 71 (Braided Left Turn) New ADG-VI Taxiway ‘D’ parallel to existing Runway 17R-35L New runway 17R-35L rapid exit taxiways Various new ADG-V taxiways and taxilanes (lighting and signage) New Remain Overnight (RON) aircraft apron area GA expansion apron, hangers and auto parking (3rd party development) New Aerial Firefighting facility adjacent to TxDOT Aviation (3rd party development) New Central Warehouse and Cross Dock facility adjacent to Golf Course Road Relocation of Golf Course Road (Phase 1) Expansion of the existing Catering facility (3rd party development) Expansion of the existing north Central Utility Plant New Fuel Facility on the west side of Runway 17R-35L (3rd party development) New east and west Airfield Lighting Vaults New Employee Parking north of SH 71 Expansion of the North Cargo facilities (3rd party development) New south Central Utility Plant Miscellaneous utility upgrades Miscellaneous non-aeronautical development area for commercial development (3rd party development) AEDP Program Summary 1 Master Plan & Project Overview • Fueling facility construction and operation of fueling facilities at AUS is governed under a contract with AUS Fuel Company (a consortium of airlines serving AUS) • AUS Fuels Company has …
AIRPORT ADVISORY COMMISSION REGULAR MEETING MINUTES TUESDAY, JANUARY 11, 2022 The Airport Advisory Commission convened in a regular meeting on Tuesday, January 11, 2022. CALL TO ORDER Chair E. Sepulveda called the Commission Meeting to order at 3:01 p.m. Raymond Young Chad Ennis Vicky Sepulveda Ernest Saulmon Wendy Price Todd Commissioners in Attendance: Eugene Sepulveda – Chair Scott Madole – Vice Chair Jeremy Hendricks - Secretary Billy Owens Commissioners Absent: Jonathan Coon CITIZENS COMMUNICATIONS: None. 1. APPROVAL OF MINUTES a) The minutes from the meeting of October 12, 2021 were approved on Commissioner Saulmon’s motion, Commissioner Young seconded. Motion passed on an 8-0-0-2 vote. Commissioners Coon and Todd were absent. 2. WRITTEN STAFF BRIEFINGS a) “November Financial Results” prepared by Rajeev Thomas, Deputy Chief of Finance. b) “AUS Air Service Update” prepared by Jamy Kazanoff, Air Service Development. 1 3. VERBAL STAFF BRIEFINGS a) “Updates from the Chief Executive Officer regarding carbon neutrality at AUS” presented by Jacqueline Yaft, Chief Executive Officer and Shane Harbinson, Deputy Chief Officer of Planning and Development. b) “Updates from the Chief Executive Officer regarding outreach and scheduling related to the AUS fuel farm community meetings” presented by Jacqueline Yaft, Chef Executive Officer. c) “Airport Expansion and Development Program (AEDP) Update” presented by Tracy Thompson, Interim Chief Officer of Development, and Shane Harbinson, Deputy Chief Officer of Planning and Development. 4. FOR RECOMMENDATION a) Authorize negotiation and execution of four contracts with Ricondo Associates Inc., Unison Consulting, Inc., Leighfisher Inc., and Frasca Assocates LLC for financial and other related consulting services, each for a term of five years for total contract amounts not to exceed $2,500,000 divided among the contractors. A motion to approve was made by Secretary Hendricks; Commissioner Saulmon seconded. Motion passed on an 8-0-0-2 vote. Commissioners Coon and Todd were absent. b) Approve ratification of a contract with Netsync Network Solutions to provide Cisco Smartnet maintenance and support services in the amount of $240,000. A motion to approve was made by Commissioner Saulmon; Commissioner Young seconded. Motion passed on an 8-0-0-2 vote. Commissioners Coon and Todd were absent. c) Authorize negotiation and execution of a Construction Manager-at-Risk agreement with JE Dunn/Clark, a Joint Venture, for preconstruction and construction services for the Barbara Jordan Terminal (BJT) in an amount not to exceed $46,000,000. A motion to approve was made by Vice Chair Madole; Commissioner Saulmon seconded. Motion passed on an 8-0-0-2 vote. Commissioners …
