PARKS AND RECREATION BOARD 2023 MEETING SCHEDULE (4th Monday of each month, except December, 6:00 p.m.) January 23, 2023 February 27, 2023 March 27, 2023 April 24, 2023 May 22, 2023 June 26, 2023 July 24, 2023 August 28, 2023 September 25, 2023 October 23, 2023 November 27, 2023
PARKS AND RECREATION BOARD MEETING MINUTES AUGUST 22, 2022 PARKS AND RECREATION BOARD REGULAR MEETING MINUTES AUGUST 22, 2022 The PARKS AND RECREATION BOARD convened in a REGULAR meeting on AUGUST 22, 2022, at 301 W. 2ND STREET in Austin, Texas. Chair Cottam Sajbel called the PARKS AND RECREATION BOARD Meeting to order at 6:03 p.m. Board Members/Commissioners in Attendance: Laura Cottam Sajbel, Sarah Faust Board Members/Commissioners in Attendance Remotely: Nancy Barnard, Richard DePalma, Anna Di Carlo, Kathryn Flowers, Dawn Lewis, Patrick Moore, Kimberly Taylor. PUBLIC COMMUNICATION: GENERAL Wendy Todd – Statesman PUD David Todd – Blunn Creek Partnership Garrett Nick – Statesman PUD and off leash issues William Maise – Butler Pitch & Putt Scott Cobb – Barton Springs Lifeguard Kevin Reinis – Austin Rowing Club Karen Carter – Butler Pitch & Putt APPROVAL OF MINUTES Approve the minutes of the Parks and Recreation Board Regular Meeting on July 25, 2022. The minutes from the meeting of July 25, 2022 were approved on Vice Chair Faust’s motion, motion, Board Member Lewis’ second on a 9-0 vote. Board Members Hugman and Rinaldi absent. STAFF BRIEFINGS Staff briefing on Parks and Recreation Department Community Engagement Events, Planning Updates, Development Updates, Maintenance Updates, Program Updates and Administrative updates. Kimberly McNeeley, Director, Parks and Recreation Department provided a briefing and answered questions. 1. 2. 1 PARKS AND RECREATION BOARD MEETING MINUTES AUGUST 22, 2022 DISCUSSION AND ACTION ITEMS Discussion and possible action regarding a recommendation from the Off-Leash Dog working group. Board Members discussed this item. The motion to approve the recommendation to encourage City of Austin and the Parks and Recreation Department to explore all available means to educate the public about this issue, and to expand fenced off-leash dog areas, prioritizing the high density areas that lack these facilities was approved on Board Member Lewis’ motion, Board Member DePalma’s second on a 9-0 vote. Board Members Hugman and Rinaldi absent. Presentation, discussion and possible action regarding changes to the 305 S. Congress PUD. Board Members discussed this item. The motion to approve the recommendation that City Council hold this 305 S. Congress PUD Amendment applicant – like all others – to full superiority, as detailed in the recommended conditions of the Parks and Recreation Board, the Environmental Board, and the Planning Commission was approved on Chair Cottam Sajbel’s motion, Board Member Lewis’ second on a 9-0 vote. Board Member Hugman and …
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PARKS AND RECREATION BOARD DIRECTOR’S REPORT DATE: September 2022 COMMUNITY ENGAGEMENT EVENTS: Roy Kizer Golf Course Grand Re-opening: The golf division will host a grand reopening of the Roy Kizer Golf Course. The course, which has been closed since early March, underwent a putting green resurfacing project and reopened on September 8, 2022 under modified operations. The Grand Re- opening will take place Thursday, September 29, 2022 from 7-10 am and will feature a live onsite radio broadcast, golf, music, giveaways and breakfast for all attendees. District 2 Seaholm Intake Building Phase 1 Rehabilitation: A ribbon cutting ceremony is scheduled for September 28, 2022, from 1:30 PM – 2:30 PM to celebrate the rehabilitation of the Seaholm Intake Building. Construction began in October 2021 and is now complete. Phase 1 consisted of a series of historically appropriate interventions to rehabilitate the iconic structure and make the facility safe and inhabitable for small programs and events while restoring character-defining features and updating the building for code-compliant occupancy. This project was funded by CIP, PLD and, HOT funds. The facility will be available for internal City of Austin events and partnership events with The Trail Foundation. District 9 The renovated Seaholm Intake Facility 1 Beverly S. Sheffield Northwest District Park Pool: On September 28, 2022, the Parks and Recreation Department (Department) will host a community engagement meeting for the upcoming Aquatic Facility Renovation at Beverly S. Sheffield Northwest District Park, located at 7000 Ardath St. Austin, TX 78757. The event will take place from 7:00 PM – 8:00 PM both virtually through Zoom and in-person at the Northwest Recreation Center, located at 2913 Northland Dr., Austin, Texas 78731. At the meeting, the team will share the results from the second community survey and the final pool concept. The project plans to upgrade the existing pool to a regional aquatic center with a beach entry for the toddler pool, new play features, an accessible deck, and new accessible pool access. The existing restrooms will be renovated to restore the bathhouse and provide two family changing rooms. The Zoom link for the community meeting is available on the project website. https://www.austintexas.gov/sheffieldNWpool. District 7 PLANNING UPDATES: Commercial Parkland Dedication Ordinance: On September 15, 2022, the Council passed the Commercial Parkland Dedication Ordinance. For the first time in Austin history, commercial site plans will be required to pay parkland dedication fees, effective January 1, 2023. All …
REGULAR MEETING OF THE PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONS COMMITTEE SEPTEMBER 16, 2022 – 12:00 PM CITY HALL, BOARDS AND COMMISSIONS 301 W. 2ND STREET AUSTIN, TEXAS 78701 Some members of the committee may be participating by videoconference. Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, call or email Tim Dombeck, (512) 974-6716, tim.dombeck@austintexas.gov CURRENT COMMITTEE MEMBERS: Anna L. Di Carlo (D-2), Chair Nina Rinaldi (D-1) Nancy Barnard (D-7) CALL TO ORDER PUBLIC COMMUNICATION: GENERAL AGENDA Dawn Lewis (D-10) Kim Taylor (D-8) Laura Cottam Sajbel (D-9), Ex-Officio The first ten speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES Approve the minutes of the Parks and Recreation Board Contracts and Concessions Committee on June 17 and August 19, 2022. STAFF BRIEFINGS Staff briefing regarding draft scope of work for request for proposals (RFP) for a boating concession on Lady Bird Lake at Stratford Drive. (SD23 Strategies: Economic Opportunity & Affordability, Health & Environment, Govt that Works for All; PARD Long Range Strategies: Relief from Urban Life, Urban Public Spaces, Park Access for All). Maggie Stenz, Contract Management Specialist III, Parks and Recreation Department. 1. 2. DISCUSSION ITEMS 3. Discussion on the monthly Parks and Recreation Department contract report summarizing new and ongoing contract development that requires City Council approval and/or committee and board recommendations. (Sponsors: Di Carlo) (SD23 Strategies: Health & Environment, Govt that Works for All; PARD Long Range Strategies: Relief from Urban Life, Park Access for All). FUTURE AGENDA ITEMS ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Tim Dombeck at Parks and Recreation Department, at (512) 974-6716 tim.dombeck@austintexas.gov, for additional information; TTY users route through Relay Texas at 711. For more information on …
PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONS COMMITTEE FRIDAY, JUNE 17, 2022 – 10:00 AM MINUTES The Contracts and Concessions Committee convened in a regularly called meeting on Friday, June 17, 2022, at 1183 Chestnut Avenue in Austin, TX. Chair Di Carlo called the meeting to order at 10:12 AM. Board Members in attendance: Anna Di Carlo, Nancy Barnard, Nina Rinaldi, Dawn Lewis (WebEx). Board Members absent: Laura Cottam Sajbel (Ex-Officio). PUBLIC COMMUNICATION: GENERAL None A. APPROVAL OF MINUTES Board Member Rinaldi made a motion to approve the minutes of the Parks and Recreation Board Contracts and Concessions Committee regular of April 15, 2022. Chair Di Carlo seconded the motion. The motion passed on a vote of 4-0 with one vacancy. B. NEW BUSINESS: PRESENTATION, DISCUSSION AND POSSIBLE ACTION ITEMS 1. Discussion and possible action regarding the City of Austin’s Contract with C3 Concerts for the Austin City Limits Music Festival. Board Members discussed this item and staff answered questions. No action was taken on this item. 2. Discussion and possible action regarding researching guidelines and creating recommendations for City Council on alcohol sales in public parks and other parkland facilities. Chair Di Carlo made a motion to refer a draft recommendation on alcohol sales in public parks and other parkland facilities to the Parks and Recreation Board. Board Member Barnard seconded the motion. The motion passed on a vote of 3-1 with Page 1 of 2 Board Members Di Carlo, Barnard and Lewis voting in favor, Board Member Rinaldi voting against and one vacancy. C. MONTHLY REPORT ON NEW AND ONGOING CONTRACT DEVELOPMENT Staff gave a presentation and answered questions. No action was taken on this item. D. FUTURE AGENDA ITEMS Lewis – Contract intentions, parameters and limitations (memo). Chair Di Carlo adjourned the meeting at 11:12 AM. Page 2 of 2
Parks and Recreation Department Contracts Under Development Concessions and Contracts Committee Sep-22 Phase P/D NCP NA S / NS NS CCC Nov-21 PARB Nov-21 Council Dec-21 P/D NA NS Jul-22 Jul-22 Sep-22 Contract/Project Interlocal Agreement between the City of Austin and AISD for Use of Athletic Fields Contract Type Interlocal Agreement Interlocal Agreement between the City of Austin and Lower Colorado River Authority (LCRA) Regarding Installation of Buoys Interlocal Agreement Watercraft Concession at 2418 Stratford Drive Concession P/D NA Sep-22 Mar-23 Apr-23 Recreation Management System Software Services P/D NA Apr-23 Apr-23 May-23 S S Notes This agreement would allow AISD the annual use of Parque Zaragoza Recreation Center softball field and Delores Duffie Recreation Center softball field for girls' fast pitch softball and boys' baseball from January 1-May 31 each year for the duration of the agreement. This agreement is pending AISD Board of Trustees approval. This is an agreement with LCRA for the installation of buoys at Lake Austin, Lady Bird Lake, Decker Lake, and the area surrounding Water Treatment Plant #4 on Lake Travis. This agreement will replace the current agreement expiring on December 30, 2022. Per the agreement, PARD and LCRA agree to mutually determine locations and number of buoys needed at each identified location. Additionally, LCRA will work with the City to establish processes and procedures for the purchase and installation of buoys in the aforementioned waterways. On July 25, 2022, PARB recommended Council negotiate and execute the agreement. Council action is scheduled for September 2022. The contract with the current vendor expires April 22, 2023. The Scope of Work (SOW) is currently under development. The draft SOW will be presented to the CCC at the September and it will be presented at the September 16th, 2022 CCC meeting. The solicitation is scheduled for release in late September. The contract with the current vendor, Vermont Systems (RecTrac), for recreation management software, expires in September 2022. PARD, with the assistance of the Communications and Technology Management Department (CTM), published a Request for Information (RFI) to survey current technology solutions in the Recreation Management Industry. PARD/CTM received three responses and conducted vendor question and answer sessions and vendor system demonstrations, along with meetings with current user organizations, between September and October 2021. Based on information gathered, PARD will work with CTM to establish a scope of work (SOW) and conduct a formal solicitation for a future Recreation Management …
PARKS AND RECREATION BOARD CONTRACTS AND CONSESSIONS COMMITTEE MEETING MINUTES AUGUST 19, 2022 PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONS COMMITTE REGULAR MEETING MINUTES FRIDAY, AUGUST 19, 2022 The PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONS COMMITTEE convened in a REGULAR meeting on FRIDAY, JULY 19, 2022, at 1183 Chestnut Ave. in Austin, Texas. Chair Di Carlo called the PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONS COMMITTEE Meeting to order at 10:09 a.m. Board Members in Attendance: Anna Di Carlo, Nancy Barnard, Dawn Lewis, Kimberly Taylor, Laura Cottam Sajbel (Ex-Officio) Board Members in Attendance Remotely: None. PUBLIC COMMUNICATION: GENERAL None. APPROVAL OF MINUTES Approve the minutes of the Parks and Recreation Board Finance Committee Regular Meeting on July 15, 2022. The motion to postpone the approval of the minutes of the June Parks and Recreation Board Contracts and Concessions Committee meeting to the September meeting of the same committee were approved on Chair Di Carlo’s Motion, Board Member Barnard’s second on a 4-0 vote. Board Member Rinaldi absent. STAFF BRIEFINGS Staff briefing regarding a contract between the City of Austin and Houston-Tillotson University for a Lake Capacity Study for Lady Bird Lake. Patricia Rossett, Business Process Consultant, Parks and Recreation Department, gave a briefing and answered questions. No action was taken on this item. 1. 2. 1 3. 4. 5. PARKS AND RECREATION BOARD CONTRACTS AND CONSESSIONS COMMITTEE MEETING MINUTES AUGUST 19, 2022 DISCUSSION ITEMS Discussion on the selection of a temporary vendor to provide concessions services at the Zilker Café. Committee Members discussed this item and Jason Maurer, Sales and Events Manager, Parks and Recreation Department answered questions. No action was taken on this item. Discussion on the contract between the City of Austin and Pecan Grove Golf Partners for the Management and Operation of Butler Pitch & Putt Golf Course. Committee Members discussed this item. No action was taken on this item. Discussion on the monthly Parks and Recreation Department contract report summarizing new and ongoing contract development that requires City Council approval and/or committee and board recommendations. Committee Members discussed this item and Denisha Cox, Contract Management Supervisor II, Parks and Recreation Department answered questions. No action was taken on this item. None. FUTURE AGENDA ITEM Chair Di Carlo adjourned the meeting at 11:02 a.m. without objection. After minutes have been approved, include the following statement before uploading to BCIC: The minutes were approved at the DATE …
BOATING CONCESSION ON LADY BIRD LAKE STRATFORD DRIVE REQUEST FOR PROPOSAL Presented by: Margaret Stenz Contract Management Specialist IV Contracts and Concessions Committee September 16, 2022 1 BACKGROUND • In 1997, City solicits proposals for a Rowing and Sculling Concession on Town Lake. Rowing Dock is awarded contract for operations at undeveloped site at 2418 Stratford Drive, just west of the MoPac bridge. • Rowing Dock business purchased by current owner in 2010. Business changes focus from rowing to rentals of non-motorized watercraft, including canoes, pedal boats, kayaks, and stand-up paddleboards (SUPs). • Current contract • • • • • • Interim period (11/01/2000 – 04/30/2002) Basic period (05/01/2002 – 04/30/2007) Extension #1 (05/01/2007 – 04/30/2012) Extension #2 (05/01/2012 – 04/30/2017) Extension #3 (05/01/2017 – 04/30/2022) Extension #4 (05/01/2022 – 04/30/2023) 2 HISTORICAL GROSS SALES, REPORTED EXPENDITURES, AND REVENUE PAYMENTS $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $- Gross Sales Expenditures Payments FY2017 $1,604,595 $784,944 $135,268 FY2018 $1,824,348 $1,036,154 $133,373 FY2019 $1,645,790 $1,103,638 $146,717 FY2020 $1,467,756 $839,097 $143,031 FY2021 $3,162,693 $1,311,916 $138,037 Gross Sales Expenditures Payments 3 RFP GOALS AND REQUIREMENTS • Five years of experience to include record of safe operations • Supply all necessary watercraft and equipment • Non-motorized craft only • Capital investments/improvements ADA compliance • • Dock, gangway, and other structures • Pay for all utilities and waste removal • Fee schedule • Revenue share proposal • Monthly and annual reporting • Compliance with Council Resolution 20220728-192 • Does not impede implementation of the relevant recommendations of the Zilker Vision Plan Operations and Management • General Safety and Security Plan • Services and Pricing Plan • Marketing Plan • Programming Plan • Sustainability and Waste Management Plans • Integrated Pest Management Plan 4 CAPITAL IMPROVEMENTS • Improvements to be made by the Contractor include dock and gangway and any structures necessary for boat storage and rental operations. • All improvements or alterations must comply with the Americans with Disabilities Act (ADA) and current City codes and permits. • Vendor is responsible for obtaining all necessary permits and approvals. • Contractor shall not make any structural alterations, repairs, nor improvements of the premises without written permission and approval from the PARD Director or designee. • Fixed assets and floating assets (e.g., floating docks) become the property of the City upon expiration or termination of the contract. 5 FEES FOR SERVICE • Contractor shall provide affordable rental options to …
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REGULAR MEETING OF THE PARKS AND RECREATION BOARD FINANCE COMMITTEE MONDAY, SEPTEMBER 12, 2022 – 12:00 PM BRITTON, DURST, HOWARD, AND SPENCE BUILDING 1183 CHESTNUT AVE AUSTIN, TEXAS 78702 Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, call or email Tim Dombeck, 512-974-6716, Tim.Dombeck@austintexas.gov. CURRENT BOARD MEMBERS/COMMISSIONERS: Patrick Moore (D-3), Chair Richard DePalma (Mayor) Sarah Faust (D-5) Kathryn Flowers (D-4) Lisa Hugman (D-6) Laura Cottam Sajbel (D-10), Ex-Officio AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL The first 10 speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES Approve the minutes of the Parks and Recreation Board Finance Committee regular meeting on July 11, 2022. 1. 2. STAFF BRIEFINGS Staff briefing regarding the Parks and Recreation Department’s approved fiscal year 2023 Budget. (SD23 Strategies: Govt that Works for All; PARD Long Range Strategies: Operational Efficiency) Presenter(s): Vanorda Richardson, Financial Manager III, Parks and Recreation Department 3. 4. 5. Staff briefing regarding operation and maintenance of City owned cemeteries, and the Perpetual Care Fund. Presenter(s): Lucas Massie, Assistant Director and Tonja Walls-Davis, Division Manager, Parks and Recreation Department. DISCUSSION ITEMS Discussion of the purpose, scope and goals of the Parks and Recreation Board Finance Committee. Discussion of the calendar year 2023 meeting schedule of the Parks and Recreation Board Finance Committee. FUTURE AGENDA ITEMS ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Tim Dombeck at Parks and Recreation Department, at 512-975-6716, Tim.Dombeck@austintexas.gov, for additional information; TTY users route through Relay Texas at 711. For more information on the Parks and Recreation Board please contact Tim Dombeck at Parks and Recreation Department, at 512-975-6716, Tim.Dombeck@austintexas.gov.
PARKS AND RECREATION BOARD FINANCE COMMITTEE REGULAR MEETING JULY 11, 2022 PARKS AND RECREATION BOARD FINANCE COMMITTEE REGULAR MEETING MINUTES MONDAY, JULY 11, 2022 The PARKS AND RECREATION BOARD FINANCE COMMITTEE convened in a REGULAR meeting on MONDAY, JULY 11, 2022, at 1183 Chestnut Ave. in Austin, Texas. Chair Faust called the PARKS AND RECREATION BOARD FINANCE COMMITTEE Meeting to order at 12:10 p.m. Board Members/Commissioners in Attendance: Sarah Faust, Lisa Hugman, Laura Cottam Sajbel (Ex-Officio) Board Members/Commissioners in Attendance Remotely: Patrick Moore PUBLIC COMMUNICATION: GENERAL None APPROVAL OF MINUTES Approve the minutes of the Parks and Recreation Board Finance Committee Regular Meeting on March 21, 2022. The minutes from the meeting of March 21, 2022 were approved on Board Member Moore’s motion, Chair Faust’s second on a 3-0 vote. Board Members DePalma and Taylor absent. STAFF BRIEFINGS Staff briefing regarding the development of the Parks and Recreation Department’s FY2023 Proposed Budget. Vanorda Richardson, Financial Manager III, Parks and Recreation Department provided a briefing and answered questions. No action was taken on this item. 1. 2. 1 PARKS AND RECREATION BOARD FINANCE COMMITTEE REGULAR MEETING JULY 11, 2022 DISCUSSION AND ACTION ITEMS Presentation, discussion and possible action regarding the Parks and Recreation Department’s current and proposed fees. Vanorda Richardson, Financial Manager III, Parks and Recreation Department gave a presentation and answered questions. No action was taken on this item. Conduct officer elections for the Chair of the Parks and Recreation Board Finance Committee. The motion elect Patrick Moore to the officer position of Chair of the Parks and Recreation Board Finance Committee was approved on Board Member Moore’s motion, Board Member Hugman’s second on a 3-0 vote. Board Members DePalma and Taylor absent. 3. 4. Faust – Finance Committee needs to discuss process for choosing agenda items. FUTURE AGENDA ITEM Chair Moore adjourned the meeting at 1:17 p.m. without objection. After minutes have been approved, include the following statement before uploading to BCIC: The minutes were approved at the DATE meeting on BOARD MEMBER’s motion, BOARD MEMBER second on a (vote count) vote. 2
Austin Parks and Recreation Department Fiscal Year 2022-23 DRAFT Approved Budget as of September 1, 2022 Fact Sheet As of September 1, 2022, the total Fiscal Year 2023 Approved General Fund Budget for the Parks and Recreation Department (PARD) is $114M (760 FTEs), and the approved Golf Fund Budget is $9.2M (47 FTEs). The General fund base budget increased by $8M (31.75 FTEs), while the Golf Budget increased by $477K (6 FTEs). Here are the budget highlights of what was adopted in the Budget for FY2023. City-wide • Across the Board Increase – A 4.0% across-the-board increase in base pay for employees who have been in a regular position hired on or before April 1, 2022 and are not covered by contract negotiations or appointed by Council. The proposed pay increase will be implemented October 1, 2022, and included in the October 14, 2022 paycheck. • Service Incentive Pay (SIP) – Regular employees who have completed five years of continuous service by December 1 will receive Service Incentive Pay in their December 9, 2022 paycheck. *New* this year is a change in the formula for calculating SIP. Civilian employees will receive $100 for every year of continuous service after five years. • Living Wage – The Living Wage will increase to $20/hour effective October 1, 2022. • Benefit Rate Change – Beginning January 1, 2023, the benefits rates for the PPO and HMO employee-only coverage will increase by $10 per pay period. Those on the CDHP employee-only coverage will remain at no cost to the employee. The premiums for all other coverages with dependents will increase by 5%. PARD General Fund • Operations and Maintenance funding: $316K – This additional funding is for the operation and maintenance of new, expanded, and redeveloped parkland and facilities for which related projects will be completed over the course of the next fiscal year. This additional funding will aid the PARD’s Grounds Maintenance, Facilities Services, Forestry and Aquatics divisions in keeping up with service demand. This funding includes 3 new Maintenance Worker III positions. • Mueller Maintenance Agreement: $33K – PARD is obligated to reimburse the Mueller Property Owner's Association (POA) for maintenance of parkland according to the Mueller Master Development Agreement. The Mueller (POA) is requesting an increase to the City's Park Maintenance Contribution due to inflation. PARD's current contribution is $111,500. For FY23, the POA is requesting the City's contribution be adjusted …
REGULAR MEETING OF THE PARKS AND RECREATION BOARD AUGUST 22, 2022 – 6:00 PM CITY HALL CHAMBERS, ROOM 1001 301 W. 2ND STREET AUSTIN, TEXAS 78701 Some members of the Parks and Recreation Board may be participating by videoconference. The meeting may be viewed online at: http://www.austintexas.gov/page/watch-atxn-live Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, call or email Tim Dombeck, (512) 974-6716, Tim.Dombeck@austintexas.gov. CURRENT BOARD MEMBERS/COMMISSIONERS: Laura Cottam Sajbel (D-9), Chair Sarah Faust (D-5), Vice-Chair Nina Rinaldi (D-1) Anna Di Carlo (D-2) Patrick Moore (D-3) Kathryn Flowers (D-4) Lisa Hugman (D-6) Nancy Barnard (D-7) Kim Taylor (D-8) Dawn Lewis (D-10) Richard DePalma (Mayor) AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL The first ten speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES Approve the minutes of the Parks and Recreation Board regular meeting of July 25, 2022. 1. STAFF BRIEFINGS Staff briefing on Parks and Recreation Department Community Engagement Events, Planning Updates, Development Updates, Maintenance Updates, Program Updates and Administrative updates. (SD23 Strategies: Health & Environment, Culture & Lifelong Learning; PARD Long Range Strategies: Relief from Urban Life, Urban Public Spaces, Park Access for All) Presenter(s): Kimberly McNeeley, Director, Parks and Recreation Department. Page 1 of 2 2. 3. 4. 5. 6. Staff briefing regarding the Fiscal Year 2022-2023 Budget Adoption Process. (SD23 Strategies: Economic Opportunity & Affordability, Health & Environment, Culture & Lifelong Learning, Mobility, Safety, Govt that Works for All; PARD Long Range Strategies: Operational Efficiency, Program Alignment) Presenter(s): Vanorda Richardson, Financial Manager III, Parks and Recreation Department. DISCUSSION AND ACTION ITEMS Presentation, discussion and possible action regarding changes to the 305 S. Congress PUD. (Cottam Sajbel) Presenter(s): Laura Cottam Sajbel, Chair, Parks and Recreation Board. Discussion and possible action regarding the formation of a Homelessness Working Group. (Hugman) Discussion and possible action regarding the formation of an Aquatics Working Group. (Barnard) WORKING GROUP/COMMITTEE UPDATES 7. 8. 9. 10. 11. Update from South Central Waterfront Advisory Board. (Cottam Sajbel) Update from Downtown Commission. (Taylor) Update …
Parks-related information from the PUD. Update: 305 S. Congress PUD Headed for Council August 30 Work Session Sept 1 Council Meeting *Illustrations are from the Vision Plan, not from the PUD design. SRCC request for Postponement The ordinance, as posted on July 15, 2022, does not appear ready for a hearing or an approved second or third reading. The ordinance substantially amends a 30 year-old amendment of a 37 year-old Planned Unit Development. Yet, there is no redline of the previous ordinances and according to the ordinance itself, if there is a conflict with the exhibits, the ordinance controls. In connection with these cases, SRCC has adopted two positions: (i) in September 16, 2019 SRCC voted to oppose the PUD in South Central Waterfront until it included a regulating plan with financial tools; (ii) on February 2, 2022, SRCC voted to support the stated conditions in the conditional recommendations from boards and commissions. Currently, this project does not meet SRCC’s stated positions. For the reasons stated above, SRCC respectfully requests a postponement of the cases until the language of the ordinance accurately reflects its history and substantial amendments, that the applicant demonstrates an understanding of its obligations, and the City receives SRCC’s updated position following its August 16, 2022 general membership meeting. Stakeholder SRCC opposes this PUD Their message to Council is this: The 305 S. Congress PUD is not superior. Failure to meet the intent of the South Central Waterfront Framework Vision Plan. Development bonus entitlements requested by the PUD applicant exceed the community benefits required of them, with respect to parkland acreage, parkland improvements, and affordable housing. The plan lacks reasonable justification for public subsidies. This PUD plan has been unable to benchmark standards met by nearby recent projects and proposals without public funding. The following excerpts come from the draft Council will discuss at 2nd reading, terms NOT yet agreed to by developer Show up, call in, or write to City Council Aug. 30 and Sept 1. Please make your voice heard. We have one chance to get this right. Questions & Discussion
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 ORDINANCE NO. ________________ AN ORDINANCE AMENDING ORDINANCE NO. 890720-E TO MODIFY THE LAND USE PLAN AND CHANGE CONDITIONS OF ZONING FOR THE AUSTIN AMERICAN STATESMAN PLANNED UNIT DEVELOPMENT AND REZONING AND CHANGING THE ZONING MAP FROM PLANNED UNIT DEVELOPMENT-NEIGHBORHOOD PLAN (“PUD-NP”) COMBINING DISTRICT TO PLANNED UNIT DEVELOPMENT-NEIGHBORHOOD PLAN (“PUD-NP”) COMBINING DISTRICT FOR THE PROPERTY LOCATED AT 305 SOUTH CONGRESS AVENUE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF AUSTIN: PART 1. Austin-American Statesman Planned Unit Development (“Statesman PUD”) is comprised of approximately 18.856 acres of land locally known as the Austin-American Statesman tract located generally at South Congress Avenue and Miller Street, in Austin, Travis County, Texas, and more particularly described in the metes and bounds in the land use plan incorporated into Ordinance No. 890720-E. PART 2. The Statesman PUD was approved July 20, 1989, under Ordinance No. 890720- E (the “Original Ordinance”) and amended under Ordinance No. 931202-H. PART 3. The zoning map established by Section 25-2-191 of the City Code is amended to change the base district from planned unit development-neighborhood plan (PUD-NP) combining district to planned unit development-neighborhood plan (PUD-NP) combining district on the property generally known as the Austin-American Statement Planned Unit Development, described in Zoning Case No. C814-89-0003.02 on file at the Housing and Planning Department, and more particularly described in Exhibit “A” (the “Property”), and being locally known as 305 South Congress Avenue, and generally identified in the map attached as Exhibit “B”. PART 4. The attached exhibits are incorporated into this ordinance in their entirety as though set forth fully in the text of this ordinance. The exhibits are as follows: Legal Description Zoning Map Setbacks and Land Use Map Sub Area Height Map Property Boundary and Right-of-Way Map Street Sections and Internal Private Driveway Typical Sections Page 1 of 19 A. B. C. D. E. F. Trail Realignment Plan Environmental Protection and Restoration Plan Tree Preservation and Mitigation Plan Street Trees G. Conceptual Open Space Map H. Conceptual Phasing Plan I. J. K. L. M. Data Table and Notes N. Parkland Credit PART 5. This ordinance and the attached Exhibits “A” through “N” are the amended land …
SECOND AND THIRD READINGS SUMMARY SHEET DISTRICT: 9 CASE: C814-89-0003.02 – 305 S. Congress ADDRESS: 305 South Congress Avenue PROPERTY OWNER: Richard T. Suttle, Jr. (Trustee) AGENT: Armbrust & Brown PLLC (Richard Suttle) CASE MANAGER: Jerry Rusthoven, 512-974-3207, jerry.rusthoven@austintexas.gov REQUEST: Approve Second and Third Readings From planned unit development – neighborhood plan (PUD-NP) To planned unit development – neighborhood plan (PUD-NP), with conditions This ordinance may include waiver of fees, alternative funding methods, modifications of City regulations, and acquisition of property. CITY COUNCIL ACTION: July 28, 2022 June 16, 2022 April 7, 2022: Approved a Postponement to July 28, 2022. Vote: 11-0. Approved an amendment to the PUD with a Restrictive Covenant for the conditions of the Traffic Impact Analysis memo as the Planning Commission recommended, with additional amendments from Council Member Tovo, on First Reading. Vote: 10-0, Council Member Harper-Madison was off the dais. ORDINANCE NUMBER: ISSUES: The ordinance for an amendment to PUD zoning reflects Council action taken on First Reading. From: To: Subject: Date: Attachments: Rusthoven, Jerry Rivera, Andrew; Rhoades, Wendy Fwd: Q&A for Item 69 Thursday, April 7, 2022 9:28:42 AM image001.png Andrew, I sent this yesterday evening. Jerry Get Outlook for Android From: Rusthoven, Jerry Sent: Wednesday, April 6, 2022 5:26:11 PM To: Roberts, Kaycie <Kaycie.Roberts@austintexas.gov> Cc: Harden, Joi <Joi.Harden@austintexas.gov> Subject: Q&A for Item 69 Questions from MPT Alter 1. Please provide a copy of the existing PUD ordinance for this site. Original ordinance (1989): 19890720-E, Ordinance (austintexas.gov); Amended ordinance (1993): 19931202-H, Ordinance (austintexas.gov) 2. How will the ordinance, which we do not yet have, codify the requirements for which party shall pay for which costs associated with the trail creation and other park amenities? RESPONSE: The ordinance should clearly establish responsibility and timing for construction of baseline amenities. The responsible party would be the applicant / owner. 3. Given our code requirements, why is the preservation of a heritage tree considered to be a superiority element? RESPONSE: The PUD amendment has met Tier 2 superiority for heritage, protected, and all other native trees within the PUD by: committing to preserve or transplant all Heritage trees unless the tree is dead, fatally diseased, or poses an imminent hazard. The PUD has also committed to preserve or transplant 75% of the caliper inches associated with native protected size trees; and preserve 75% of all other native caliper inches within the PUD. 4. How will ownership of …
REVISED REGULAR MEETING OF THE PARKS AND RECREATION BOARD AUGUST 22, 2022 – 6:00 PM CITY HALL CHAMBERS, ROOM 1001 301 W. 2ND STREET AUSTIN, TEXAS 78701 Some members of the Parks and Recreation Board may be participating by videoconference. The meeting may be viewed online at: http://www.austintexas.gov/page/watch-atxn-live Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, call or email Tim Dombeck, (512) 974-6716, Tim.Dombeck@austintexas.gov. CURRENT BOARD MEMBERS/COMMISSIONERS: Laura Cottam Sajbel (D-9), Chair Sarah Faust (D-5), Vice-Chair Nina Rinaldi (D-1) Anna Di Carlo (D-2) Patrick Moore (D-3) Kathryn Flowers (D-4) Lisa Hugman (D-6) Nancy Barnard (D-7) Kim Taylor (D-8) Dawn Lewis (D-10) Richard DePalma (Mayor) AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL The first ten speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES Approve the minutes of the Parks and Recreation Board regular meeting of July 25, 2022. 1. STAFF BRIEFINGS Staff briefing on Parks and Recreation Department Community Engagement Events, Planning Updates, Development Updates, Maintenance Updates, Program Updates and Administrative updates. (SD23 Strategies: Health & Environment, Culture & Lifelong Learning; PARD Long Range Strategies: Relief from Urban Life, Urban Public Spaces, Park Access for All) Presenter(s): Kimberly McNeeley, Director, Parks and Recreation Department. Page 1 of 2 2. 3. 4. 5. 6. DISCUSSION AND ACTION ITEMS Discussion and possible action regarding a recommendation from the Off-Leash Dog working group. (Lewis, Barnard) Presentation, discussion and possible action regarding changes to the 305 S. Congress PUD. (Cottam Sajbel) Presenter(s): Laura Cottam Sajbel, Chair, Parks and Recreation Board. Discussion and possible action regarding the formation of a Homelessness Working Group. (Hugman) Discussion and possible action regarding the formation of an Aquatics Working Group. (Barnard) WORKING GROUP/COMMITTEE UPDATES 7. 8. 9. 10. 11. Update from South Central Waterfront Advisory Board. (Cottam Sajbel) Update from Downtown Commission. (Taylor) Update from Joint Sustainability Committee. (DePalma) Update from Zilker Park Vision Plan Working Group. (Lewis, DePalma, Faust, Taylor) Update from Crime and Law Enforcement in Parks Working Group. (Lewis, Moore, Barnard) FUTURE AGENDA …
PARKS AND RECREATION BOARD DIRECTOR’S REPORT DATE: August 2022 COMMUNITY ENGAGEMENT EVENTS: Renaming Ceremony – George Morales Dove Springs Recreation Center: The facility renaming ceremony in honor of Constable George Morales took place on July 30, 2022, at 9:00 am. The event was not only to recognize the Dove Springs Recreation Center name change but also to highlight the many years of community service and protection that George Morales has given the Dove Springs community. Keynote speakers included Congressman Lloyd Doggett, Mayor Steve Adler, Council Member Vanessa Fuentes, Former Council Member Greg Casar and County Commissioner Margaret Gomez. District 2 Constable George Morales speaking to ceremony attendees George Morales Dove Springs Recreation Center: The George Morales Dove Springs Recreation Center hosted a town hall meeting on July 23, 2022, from 10 am-1 pm. This meeting was coordinated by Councilwoman Vanessa Fuentes and Mission Capital. Discussions between Travis Country Child Welfare Services, Austin Independent School District (AISD), and community members took place. The primary focus of these discussions centered on support that Black/Brown families receive from health and protective family agencies in the Austin area. Approximately 75 visitors attended this event and participated in open discussion and dialogue. District 2 1 Outdoor Basketball/Pickleball Court Ribbon Cutting Ceremony: Gus Garcia Recreation Center hosted an official ribbon cutting ceremony on Wednesday, August 3, 2022, for their outdoor basketball court. There were over 50 people in attendance to witness the grand opening. Speeches were given from City Council member Jose “Chito” Vela, the Gus Garcia, Advisory Board President, and members of The Austin Parks Foundation. District 4 Tarrytown Neighborhood Park Playground Replacement: On August 27, 2022, the Department will host the second community engagement event for the upcoming Playground Replacement at Tarrytown Neighborhood Park, located at 2106 Tower Drive, Austin, TX 78703. The event will take place in person from 10:30 am – 12:00 pm and will include poster boards and survey questions for public response. The community will have the opportunity to review three different playscapes from different playground vendors. Responses that we receive will help to determine the final playscape equipment and the preferred color scheme. An online survey will be available on the project webpage for those not able to attend in person. The project is funded by the 2018 Bond Program and Parkland Dedication Funds. https://www.austintexas.gov/department/tarrytown-neighborhood-park-playscape-replacement. District 10 Montopolis Pool Replacement Project: On September 13, 2022, the Department will host …
PARKS AND RECREATION BOARD MEETING MINUTES JULY 25, 2022 PARKS ANR RECREATION BOARD REGULAR MEETING MINUTES MONDAY, JULY 25, 2022 The Parks and Recreation Board convened in a regular meeting on July 25, 2022, at 301 W. 2nd Street in Austin, Texas. Chair Cottam Sajbel called the BOARD NAME Meeting to order at 6:01 p.m. Board Members/Commissioners in Attendance: Laura Cottam Sajbel, Sarah Faust, Nancy Barnard, Richard DePalma, Anna Di Carlo, Katherine Flowers, Lisa Hugman, Patrick Moore, Nina Rinaldi. Board Members/Commissioners in Attendance Remotely: Dawn Lewis, Kim Taylor. PUBLIC COMMUNICATION: GENERAL Anna Aguirre - GAVA Blanca Ortiz – Where the Water Runs Elena Rodriguez – Where the Water Runs Enedina Sanchez – Where the Water Runs Malcom Yeatts – EROC Contact Team Scott Cobb – Barton Springs Lifeguard Antony McGregor Day – Springdale Park Neighbors Bill Bunch – Save Our Springs Alliance and Zilker Neighborhood Association Kevin Reinis – Austin Rowing Club Kermit Maxwell – Springdale Park Neighbors 2. APPROVAL OF MINUTES 1. Approve the minutes of the Parks and Recreation Board Regular Meeting on June 27, 2022. The minutes from the meeting of June 27, 2022 were approved on Vice Chair Faust’s motion, Board Member Moore’s second on a 10-0 vote with Board Member Barnard abstaining. DISCUSSION AND ACTION ITEMS Presentation, discussion and possible action on the history of Waller Creek as it pertains to upcoming naming opportunities 1 PARKS AND RECREATION BOARD MEETING MINUTES JULY 25, 2022 Dr. Katherine Pace, Urban Environmental Historian and Dr. Ted Gordon, Founding Chair Department of African and African Diaspora Studies, University of Texas at Austin gave a presentation and answered questions. No action was taken on this item. 3. Presentation, discussion and possible action regarding the Where The Water Runs/Donde Corre El Agua community activated park project proposal for East Williamson Creek trailhead and greenbelt with the Dove Spring Community. Christine Chute Canul, Partnership Manager, Parks and Recreation, Frances Acuña, Go Austin Vamos Austin, Blanca Ortiz, Elena Rodriguez and Enedina Sánchez, E. Williamson Creek Adopters, Bjørn Sletto, School of Architecture at the university of Texas at Austin gave a presentation and answered question. No action was taken on this item. 4. Discussion and possible action regarding a recommendation to Austin City Council on guidelines for making decisions about conditional use permits to allow for the sale of alcohol in Parks. The motion to approve the recommendation to establish criteria in determining whether …