M E M O R A N D U M TO: FROM: Parks and Recreation Board Members Kimberly McNeeley, M.Ed., CPRP, Director Austin Parks and Recreation Department May 24, 2021 School Park Improvement Projects DATE: SUBJECT: The purpose of this memo is to provide an update on the Joint Use Agreement (JUA) between Austin Independent School District (AISD) and the Parks and Recreation Department (Department) and to highlight recent School Park improvement projects. School Parks that are jointly owned by AISD and the Department are managed under a Joint-Use Agreement (JUA). Last updated in 1984, the JUA was originally designed to create policy and procedures regarding long-range planning, site selection and acquisition, design, program maintenance and finance. Since that time, there have been significant changes to how each entity operates within jointly owned properties as well as the eco-features now seen at these sites. The goal for the current rewrite of the agreement is to: • Identify and improve current inefficiencies in the operations and maintenance of these properties; • Develop clear roles and responsibilities; and • Create a streamlined and transparent process for community activated improvements moving forward. In 2017, the Department and AISD began meeting to review and update the original 1984 JUA. In 2018, a review process for community activated projects on joint-use sites was established and integrated into the updated JUA draft. Both organizations anticipate the legal review process to begin in late 2021 with agreement execution in 2022. Staff will bring this agreement to the Contracts and Concession Committee and the Parks and Recreation Board for approval prior to City Council action. The Department’s Long Range Plan identified School Parks as one of the top investment priorities across the park system. By seeking out opportunities to increase public access to non-Department owned parks and open space, School Parks provide a great resource for communities as these sites are available for public use after the school day has ended, on weekends and when school is not in session. There are currently 22 School Parks located in Austin, many in areas where 50% or more of residents live in park deficient areas, have large youth populations, have low household incomes and high poverty levels. The attached Spring 2021 School Park Project Update report highlights seven projects with five completed in the past two years and two currently underway. Many of these projects were identified through the Community …
PARKS AND RECREATION BOARD MEETING MINUTES SEPTEMBER 26, 2022 PARKS AND RECREATION BOARD REGULAR MEETING MINUTES SEPTEMBER 26, 2022 The PARKS AND RECREATION BOARD convened in a REGULAR meeting on SEPTEMBER 26, 2022, at 301 W. 2nd Street in Austin, Texas. Chair Cottam Sajbel called the PARKS AND RECREATION BOARD Meeting to order at 6:03 p.m. Board Members/Commissioners in Attendance: Laura Cottam Sajbel, Sarah Faust, Nancy Barnard, Richard DePalma, Anna Di Carlo, Kathryn Flowers, Lisa Hugman, Patrick Moore, Nina Rinaldi. Board Members/Commissioners in Attendance Remotely: Dawn Lewis (left meeting at 7:35 p.m.), Kim Taylor (left meeting at 7:14 p.m.). PUBLIC COMMUNICATION: GENERAL Mike Levy – Public safety issues Claire Krebs – Festival Beach Community Gardens boundary dispute and fox habitat Paul DiFiore – Hatchery Park and nearby development Liz Hundley and Aubrea Rudder – Austin Rowing Club APPROVAL OF MINUTES DISCUSSION ITEMS Approve the minutes of the Parks and Recreation Board regular meeting of August 22, 2022. The minutes from the meeting of August 22, 2022 were approved on Board Member Moore’s motion, Board Member Barnard’s second on a 11-0 vote. Presentation and discussion regarding concerns for available parks and locations for community services in Districts 3 and 9. Malcom Yeatts and Fred DeWorken, EROC Contact Team, Ed Miller, Our House gave a presentation and answered questions. Board Members discussed the lack of parks in the East Riverside Neighborhood, how Parkland Dedication fees are allocated, and the potential for a community activated parks project in this area. No action was taken on this item. 1. 2. 1 PARKS AND RECREATION BOARD MEETING MINUTES DISCUSSION AND ACTION ITEMS SEPTEMBER 26, 2022 Presentation, discussion and possible action regarding a recommendation to City Council on the Brodie Oaks Planned Unit Development application and whether it is superior with respect to parkland dedication. Thomas Rowlinson, Principal Planner, Parks and Recreation Department gave a presentation and answered questions. The motion to recommend the Brodie Oaks PUD as superior if the applicant agrees to: 1) Work with staff and Austin Transportation department to provide ten (10) free parking spaces to the neighborhood park site; 2) Amend the application to state there will be a publicly available restroom at the neighborhood park; 3) Continue to work with Hill Country Conservancy and Austin Parks Foundation to ensure this is a sustainable trail accessing the Barton Creek Greenbelt; and, 4) Investigate and report back on methods to fund off-site …
PARKS AND RECREATION BOARD DIRECTOR’S REPORT DATE: October 2022 COMMUNITY ENGAGEMENT/EVENTS: Roy Kizer Golf Course: The successful grand reopening of the Roy Kizer Golf Course was held on September 29, 2022. A bagpipe player kicked off the event welcoming the players who teed off beginning at 7:00 AM. The morning also featured a live radio broadcast with the sports radio show The Horn with Bucky and Aaron, and breakfast for all attendees. The afternoon included music, giveaways, a golf aide demo, more golf, and beverage samples. 200 people attended the event. District 2 1 Mornings with Bucky and Erin Broadcast/Bagpiper David Shackelford Golfers warming up for their round / Clay-Kizer Practice Facility Dedication Ceremony at Wooldridge Square: On Friday, October 28, 2022 at 10:00 AM, the Austin Parks and Recreation Department and Friends of Wooldridge Square will celebrate the dedication of two markers honoring the historically significant park. Wooldridge Square was awarded a National Votes for Women Trail marker in recognition of the square’s important role in the women’s suffrage movement in Texas. Wooldridge Square was also recognized by the Texas Recreation and Park Society as a 2021 Lone Star Legacy Park. Read the press release to learn more. District 9 Govalle Neighborhood Park Ribbon Cutting: The Department will host a ribbon-cutting event at Govalle Neighborhood Park on November 7th in partnership with Austin Parks Foundation (APF). Attendees will celebrate the renovation of the playground area and the installation of a new multi-purpose field that was made possible in part through APF board-designated Austin City Limits funding. APF and the Department collaborated with the community to develop the design of the new playground and the scope of the improvements throughout the park. The event is open to the community and Council Member attendance is anticipated. Additional funding was provided by the Tres Grace Foundation, Jay Paul Company (Tank Farm), Hershey Funding, Urban Forestry Grant, and Parkland Dedication fees. District 3 Ribbon Cutting Ceremony Flyer Asian American Resource Center Phase 2 Design Reveal: The AARC Phase 2 project team will host a hybrid meeting revealing the schematic design on Thursday, November 17. The design will include a theater, multi-purpose space, gallery space, and parking alignment. The schematic design was developed based on the 2019 Facility Expansion Plan and community input provided through engagement opportunities throughout 2022. Attendees will be asked to share their reactions and feedback on the design. Additional opportunity …
REVISED REGULAR MEETING OF THE PARKS AND RECREATION BOARD OCTOBER 24, 2022 – 6:00 PM CITY HALL CHAMBERS, ROOM 1001 301 W. 2ND STREET AUSTIN, TEXAS 78701 Some members of the Parks and Recreation Board may be participating by videoconference. The meeting may be viewed online at: http://www.austintexas.gov/page/watch-atxn-live Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, call or email Tim Dombeck, (512) 974-6716, Tim.Dombeck@austintexas.gov. CURRENT BOARD MEMBERS/COMMISSIONERS: Laura Cottam Sajbel (D-9), Chair Sarah Faust (D-5), Vice-Chair Nina Rinaldi (D-1) Anna Di Carlo (D-2) Patrick Moore (D-3) Kathryn Flowers (D-4) Lisa Hugman (D-6) Nancy Barnard (D-7) Kim Taylor (D-8) Dawn Lewis (D-10) Richard DePalma (Mayor) AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL The first ten speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES Approve the minutes of the Parks and Recreation Board regular meeting of September 26, 2022. STAFF BRIEFINGS Staff briefing on the Palm District Plan. Stevie Greathouse, Capital Programming Consultant, Housing and Planning Department. Staff briefing on trash in creeks. Andrew Clamann, Environmental Scientist Sr., Watershed Protection. Staff briefing on procurement policies, procedures, and practices for the City of Austin. Cyrenthia Ellis, Procurement Manager, Financial Services Department. Page 1 of 2 1. 2. 3. 4. Staff briefing on Parks and Recreation Department community engagement events, planning updates, development updates, maintenance updates, program updates, administrative updates, and Hatchery Park. (SD23 Strategies: Health & Environment, Culture & Lifelong Learning; PARD Long Range Strategies: Relief from Urban Life, Urban Public Spaces, Park Access for All) Presenter(s): Liana Kallivoka, Assistant Director, Parks and Recreation Department. DISCUSSION AND ACTION ITEMS Presentation, discussion and possible action regarding a recommendation to City Council to approve the amended Joint Use Agreement between Austin Independent School District and the City of Austin. (SD23 Strategies: Health & Environment, Culture & Lifelong Learning, Govt that Works for All; PARD Long Range Strategies: Relief from Urban Life, Operational Efficiency, Park Access for All, Program Alignment) Christin Chute Canul, Program Manager II, Parks and Recreation Department WORKING GROUP/COMMITTEE …
PARKS AND RECREATION BOARD October 24, 2022 – 6:00 PM City Hall Chambers, Room 1001 301 W. Second Street, Austin, Texas 78701 Questions and Answers Report PARKS AND RECREATION BOARD MEMBERS: Laura Cottam Sajbel (D-9), Chair Sarah Faust (D-5), Vice-Chair Nina Rinaldi (D-1) Anna Di Carlo (D-2) Patrick Moore (D-3) Kathryn Flowers (D-4) Lisa Hugman (D-6) Nancy Barnard (D-7) Kim Taylor (D-8) Dawn Lewis (D-10) Richard DePalma (Mayor) Page 1 of 4 Item 4: Staff briefing on procurement policies, procedures, and practices for the City of Austin. Chair Cottam Sajbel 1) What is the process to determine the portion of proceeds the city earns from a vendor? Is there a best-practices formula, used in comparable cities? Depending on type of concession, the revenue share is determined based on similar newer concessions. Most recently, Various factors are considered: • Will the vendor have to invest in infrastructure? If so, what will those costs be? Any permanent fixtures on City property are automatically City property and do not revert back to the vendor. If there was a previous vendor at the site, what was that revenue-sharing structure? • • PARD now includes a minimum amount for revenue-sharing in the RFP’s issued. citizens. • Services provided by park concessions need to be affordable for all • Any amenity of this type must align with PARD’s mission and programming, and most importantly, must be a benefit to the public. 2) How are rental rates set for vendors operating on parkland, and how do they compare to other retail rental rates in the vicinity? The City’s purpose in offering services to citizens at its parks and facilities is not to make a profit. It’s to enhance citizens’ experiences at PARD facilities. Citizens already pay taxes to maintain parks and other facilities, thus rates are maintained at an affordable cost for all citizens. Per COA legal, for home rule municipalities, if a fee bears a reasonable relationship to the cost of providing the service or regulating the behavior being regulated, and there is no legal prohibition against charging the fee, generally, the city can charge the fee. of the city? 3) Is the amount a vendor pays the city affected by comparable retail costs in different parts The City’s purpose in offering services to citizens at its parks and facilities is not to make a profit. It’s to enhance citizens’ experiences at PARD facilities. Citizens already …
Palm District Planning Initiative Parks and Recreation Board Briefing October 24, 2022 Content Background and Study Area What We Heard Vision and Scenarios Implementation/Next Steps Background and Study Area Develop a shared vision for a complex, culturally rich, and rapidly transforming part of downtown Austin. 4 5 Resolution 20190523-029 Palm School Negotiations Rainey Street District Fund Fifth Street Mexican American Heritage Corridor Convention Center Expansion District Planning Process Improved Connectivity 6 WE ARE HERE 7 Equity-Based Goals Create a safe, welcoming place history Preserve and interpret Enhance educational and cultural assets Provide economic benefits Increase access to housing Improve mobility and access Improve access to nature, enhance natural systems, and support an equitable, sustainable, resilient future 8 What We Heard Participants • Visits to SpeakUp Austin! Webpage: 3,600 • Survey Responses: 700+ (3 Surveys) • Visioning Forum Attendees: 150+ • Targeted East Austin Outreach: 75 + (Individuals and Organizations) • AIA Event Participants: 60+ • Interactive Map Responses: 25+ 10 Survey Demographics 11 Visioning Forums 12 Targeted East Austin Engagement: • La Raza Roundtable • Current and Former Elected Officials • Greater Austin Hispanic Chamber of Commerce • Tejano Democrats • Palm School Alumni • The Emma S. Barrientos Mexican American Cultural Center (ESB-MACC) • La Pena Arts, Inc. • Mexic-Arte • Nuestro Grupo/Academia Cuauhtli • AHMIGA (Latina civic and social networking organization) • Café Con Letras • L.A.C.E. • PODER • Long-time East Austin residents 13 American Institute of Architects Recommendations: 14 Vision and Scenarios VISION The Palm District is a vibrant historic hub of downtown where the past is honored, culture is celebrated, and the future is shaped. Dense transit-oriented development is balanced with history and natural spaces creating physical connections that invite people to move easily to and through the district. The district is a dynamic place, growing and evolving, while actively retaining families and individuals who have traditionally called this place home. Creativity and innovation are cultivated, and people from Austin and beyond are welcome to live, relax, work, play, learn, and connect with others. 16 INCLUSIVE GROWTH Growth in the district will provide a prosperous future for longtime and recent residents and for established and new businesses. 17 CULTURE The district will become a destination that celebrates its multi- cultural heritage. 18 CONNECTION Physical, cultural and social connections will be strengthened within …
Parks Board Presentation 10/24/2022 Solicitation Estimated Timeline (Business Days) FSD Central Purchasing Contract Management Responsibilities Revenue Contracts vs Expenditure Contracts Parameters for Writing Revenue Generating Contracts • To establish a contract, the Net Contract amount should exceed a revenue of $5000 • Revenue deposits to the City must coincide with ordinances established by the various City, state and federal agencies • The Net Contract amount is not an expense to the City How does alcohol sale/CUP impact the writing of a revenue generating contract? • The City would want to have the Conditional Use Permit (CUP) in place before soliciting for such a contract. If the CUP is not granted, alcohol sales cannot occur on that site and the solicitation should be reflective of this restriction. This is because alcohol sales provide high profit margins and can be a central focus of how a vendor plans profit. Contract Execution Authority • Central Procurement Office is responsible for Contracts executed by the City in excess of $5,000.00 and has final oversight of the contract. • Department Directors and their designees have delegated Authority to execute contracts under $5000. • Some departments have delegated Authority to execute contracts of a specific type. (per Admin Bulletin 84/07, 03-01)
PARKS AND RECREATION BOARD RECOMMENDATION 20221024-6 October 24, 2022 Amended Austin Independent School District Joint Use Agreement Date: Subject: Motioned By: Recommendation The Parks and Recreation Board recommends to Austin City Council to approve the amended Joint Use Agreement between Austin Independent School District and the City of Austin. Vote Seconded By: Dawn Lewis Richard DePalma The motion to recommend to Austin City Council to approve the amended Joint Use Agreement between Austin Independent School District and the City of Austin was approved on Board Member DePalma’s motion, Board Member Lewis’ second on a 6-0 vote. Vice Chair Faust and Board Members Barnard, Flowers, Rinaldi and Taylor absent. For: Chair Cottam Sajbel and Board Members DePalma, Di Carlo, Hugman, Lewis and Moore. Against: Abstain: Absent: Vice Chair Faust and Board Members Barnard, Flowers, Rinaldi and Taylor. Attest:
PARKS AND RECREATION BOARD MEETING MINUTES OCTOBER 24, 2022 PARKS AND RECREATION BOARD REGULAR MEETING MINUTES OCTOBER 24, 2022 The PARKS AND RECREATION BOARD convened in a REGULAR meeting on OCTOBER 24, 2022, at 301 W. 2nd Street in Austin, Texas. Chair Cottam Sajbel called the PARKS AND RECREATION BOARD Meeting to order at 6:02 p.m. Board Members in Attendance: Laura Cottam Sajbel, Richard DePalma, Anna Di Carlo, Lisa Hugman, Dawn Lewis, Patrick Moore. PUBLIC COMMUNICATION: GENERAL Kayla Reese – Austin Parks Foundation Kevin Reinis – Austin Rowing Club Claire Krebbs – Festival Beach Community Garden Victoria Salimov – Festival Beach Community Garden Eric Paulus – Ecology Action APPROVAL OF MINUTES 1. 2. 3. Approve the minutes of the Parks and Recreation Board regular meeting of September 26, 2022. The minutes from the meeting of September 26, 2022 were approved on Board Member Moore’s motion, Board Member Hugman’s second on a 6-0 vote. Vice Chair Faust and Board Members Barnard, Flowers, Rinaldi and Taylor absent. STAFF BRIEFINGS Staff briefing on the Palm District Plan. Stevie Greathouse, Capital Programming Consultant, Housing and Planning Department provided a briefing. Board Members asked clarifying questions on the governance structure of the district, cap-and-stitch options, and the district’s vision statement. No action was taken on this item. Staff briefing on trash in creeks. 1 PARKS AND RECREATION BOARD MEETING MINUTES OCTOBER 24, 2022 Andrew Clamann, Environmental Scientist Sr., Watershed Protection Department provided a briefing. Board Members asked clarifying questions on the presence of toxic chemicals, creek selection process, future research studies, fiscal expenditures of cleanup efforts, and the source of shopping cart pollutants. No action was taken on this item. Staff briefing on procurement policies, procedures, and practices for the City of Austin. Cyrenthia Ellis, Procurement Manager, Financial Services Department provided a briefing. Board Members asked clarifying questions on how the solicitation activities of other cities inform Austin’s decisions, the contract monitoring process, and guidance given to vendors on how to abide by their contract. No action was taken on this item. Staff briefing on Parks and Recreation Department community engagement events, planning updates, development updates, maintenance updates, program updates, administrative updates, and Hatchery Park. Liana Kallivoka, Assistant Director, Parks and Recreation Department provided a briefing. Board Members asked clarifying questions on public engagement, encroachment issues, Hatchery Park development, and shared stormwater cisterns. No action was taken on this item. DISCUSSION AND ACTION ITEMS Presentation, …
REGULAR MEETING OF THE PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONS COMMITTEE OCTOBER 21, 2022 – 12:00 PM BRITTON, DURST, HOWARD AND SPENCE BUILDING 1183 CHESTNUT AVE AUSTIN, TEXAS 78702 Some members of the committee may be participating by videoconference. Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, call or email Tim Dombeck, (512) 974-6716, tim.dombeck@austintexas.gov. CURRENT COMMITTEE MEMBERS: Anna L. Di Carlo (D-2), Chair Nina Rinaldi (D-1) Nancy Barnard (D-7) CALL TO ORDER PUBLIC COMMUNICATION: GENERAL AGENDA Dawn Lewis (D-10) Kim Taylor (D-8) Laura Cottam Sajbel (D-9), Ex-Officio The first ten speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES Approve the minutes of the Parks and Recreation Board Contracts and Concessions Committee on September 16, 2022. STAFF BRIEFINGS Staff briefing regarding draft scope of work for request for proposals (RFP) for a Management and Operations Agreement for Pharr Tennis Center. (SD23 Strategies: Economic Opportunity & Affordability, Health & Environment, Govt that Works for All; PARD Long Range Strategies: Relief from Urban Life, Operational Efficiency, Urban Public Spaces, Park Access for All). Gabrielle Restivo, Contract Management Specialist IV and Jim Kotick, Program Manager, Parks and Recreation Department. 1. 2. 3. 4. 5. DISCUSSION AND ACTION ITEMS Discussion and possible action regarding the Parks and Recreation Board Contracts and Concessions Committee 2023 meeting schedule. DISCUSSION ITEMS Discussion regarding the Butler Pitch & Putt Golf Course. Discussion on the monthly Parks and Recreation Department contract report summarizing new and ongoing contract development that requires City Council approval and/or committee and board recommendations. (Sponsors: Di Carlo) (SD23 Strategies: Health & Environment, Govt that Works for All; PARD Long Range Strategies: Relief from Urban Life, Park Access for All). FUTURE AGENDA ITEMS ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 …
MANAGEMENT AND OPERATION OF PHARR TENNIS CENTER REQUEST FOR PROPOSAL BRIEFING Contracts and Concessions Committee October 21, 2022 Presented by: Gabrielle Restivo Contract Management Specialist IV 1 BACKGROUND COURT FEES GENERATED, CITY EXPENDITURES Pharr Tennis Center is one of four municipal tennis centers. $80,000.00 Constructed in the 1970s and named in honor of Burnett “Blondie” Pharr (1898-1976), University of Texas band director, for his contributions to the development of tennis in Austin. Former agreement expired July 28, 2022. Facility renovation began on August 15, 2022. Renovation governed by LEED Silver and SITES certification construction standards. Completion anticipated in August 2023. $60,000.00 $50,000.00 $40,000.00 $30,000.00 $20,000.00 $10,000.00 $- $70,000.00 $66,342.15 $70,768.83 $71,850.09 Court Fees Generated City Expenditures $59,381.13 $59,481.37 $57,462.55 $51,997.89 $50,258.94 $44,468.50 $35,944.92 2018 2019 2020 City expenditures include management fee, utilities, City share of operating expenses, alarm system, nets, windscreens, trash, and building maintenance. 2022 2021 2 RENOVATION HIGHLIGHTS Eight new lighted courts + a half court with a lighted backboard Pro shop with 600 sq. ft. of retail area, manager’s office, and restrooms with showers Public art Energy-efficient sports lighting New fencing, windscreens, and court amenities Security site lighting Accessible parking Proper drainage New signage, shade structures, and park furnishings 3 OPERATIONS & MANAGEMENT – KEY ELEMENTS • Exclusive right to conduct tennis-related lessons, activities, and events and retain revenue • Exclusive right to provide concessions, merchandise, and services • Provide an online court reservation system • Increases in fees for service cannot exceed 10% over the preceding year • Court fees belong to the City • Operate adhering to the City’s Tennis Operating Policies • Provide programming, including partnerships with local organizations and schools • Responsible for advertisement and social media • Performance measures for court fee revenue • Maximize daily court use • Create welcoming environment for all players—sensitivity training for staff 4 CONTRACTOR RESPONSIBILITIES CITY RESPONSIBILITIES Costs and expenses not covered by City Two telephone lines Daily custodial service Building security alarm Minor maintenance and repairs Nets, windscreens, benches, sponge rollers Use of sustainability principles, such as waste reduction and green cleaning Court trash receptacles Court light repairs Reports: Utilities (water and wastewater, electricity, gas) Court fee revenue Activity/attendance Customer Satisfaction Maintenance Financial …
PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONS COMMITTEE 2023 MEETING SCHEDULE (3rd Friday every two months beginning January, 12:00 p.m.) January 20, 2023 March 17, 2023 May 19, 2023 July 21, 2023 September 15, 2023 November 17, 2023
Parks and Recreation Department Contracts Under Development Concessions and Contracts Committee Oct-22 Contract/Project Interlocal Agreement between the City of Austin and AISD for Use of Athletic Fields Contract Type Interlocal Agreement Phase P/D NCP NA S / NS NS CCC Nov-21 PARB Nov-21 Council Dec-21 Interlocal Agreement between the City of Austin and Lower Colorado River Authority (LCRA) Regarding Installation of Buoys Interlocal Agreement P/D NA NS Jul-22 Jul-22 Sep-22 Watercraft Concession at 2418 Stratford Drive Recreation Management System Software Concession P/D NA Sep-22 Mar-23 Apr-23 Services P/D NA Apr-23 Apr-23 May-23 S S Notes This agreement would allow AISD the annual use of Parque Zaragoza Recreation Center softball field and Delores Duffie Recreation Center softball field for girls' fast pitch softball and boys' baseball from January 1-May 31 each year for the duration of the agreement.This agreement was approved by the AISD Board on September 8, 2022. We are awaiting a signed copy from AISD for City signature of final agreement. This is an agreement with LCRA for the installation of buoys at Lake Austin, Lady Bird Lake, Decker Lake, and the area surrounding Water Treatment Plant #4 on Lake Travis. This agreement will replace the current agreement expiring on December 30, 2022. Per the agreement, PARD and LCRA agree to mutually determine locations and number of buoys needed at each identified location. Additionally, LCRA will work with the City to establish processes and procedures for the purchase and installation of buoys in the aforementioned waterways. On July 25, 2022, PARB recommended Council negotiate and execute the agreement. This agreement was approved by Council on consent on September 15, 2022, and pending LCRA Board action and signature. The contract with the current vendor expires April 22, 2023. The draft Scope of Work (SOW) was presented at the September 16, 2022, CCC meeting. The solicitation is scheduled for release in October. The contract with the current vendor, Vermont Systems (RecTrac), for recreation management software, expires in September 2022. PARD, with the assistance of the Communications and Technology Management Department (CTM), published a Request for Information (RFI) to survey current technology solutions in the Recreation Management Industry. PARD/CTM received three responses and conducted vendor question and answer sessions and vendor system demonstrations, along with meetings with current user organizations, between September and October 2021. Based on information gathered, PARD will work with CTM to establish a scope of work (SOW) and …
PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONSCOMMITTEE MEETING MINUTES SEPTEMBER 16, 2022 PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONS COMMITTEE REGULAR MEETING MINUTES MONDAY, SEPTEMBER 16, 2022 The PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONS COMMITTEE convened in a REGULAR meeting on FRIDAY, SEPTEMBER 16, 2022, at 301 W. 2nd Street in Austin, Texas. Chair Di Carlo called the PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONS COMMITTEE Meeting to order at 12:13 p.m. Board Members/Commissioners in Attendance: Anna Di Carlo, Nancy Barnard, Laura Cottam Sajbel (Ex-Officio) Board Members/Commissioners in Attendance Remotely: Dawn Lewis, Kim Taylor PUBLIC COMMUNICATION: GENERAL None APPROVAL OF MINUTES 1. 2. Approve the minutes of the Parks and Recreation Board Contracts and Concessions Committee on June 17 and August 19, 2022. The minutes from the regular meeting of June 17 and August 19, 2022, were approved with the following amendments on Board Member Lewis’ motion, Chair Di Carlo’s second, on a 4-0 vote. Board Member Rinaldi absent. The amendments were: on the August 19, 2022, minutes, page 2, paragraph No. 4, the words “ Committee Members discussed pulling together a meeting of stakeholders for Butler Pitch & Putt Golf Course” were added. Staff briefing regarding draft scope of work for request for proposals (RFP) for a boating concession on Lady Bird Lake at Stratford Drive. Maggie Stenz, Contract Management Specialist III, Parks and Recreation Department provided a briefing. Committee Members asked clarifying questions about revenue sharing, evaluating the value of land, and environmental stewardship requirements. No action was taken on this item. STAFF BRIEFINGS 1 PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONSCOMMITTEE MEETING MINUTES SEPTEMBER 16, 2022 DISCUSSION ITEMS 3. Discussion on the monthly Parks and Recreation Department contract report summarizing new and ongoing contract development that requires City Council approval and/or committee and board recommendations. Committee Members discussed this item. No action was taken on this item. FUTURE AGENDA ITEM Taylor – Butler Pitch & Putt Cottam-Sajbel – Presentation on how contracts work and how to make decisions about the value of land Di Carlo – Contracts training Chair Di Carlo adjourned the meeting at 1:07 p.m. without objection. After minutes have been approved, include the following statement before uploading to BCIC: The minutes were approved at the DATE meeting on BOARD MEMBER’s motion, BOARD MEMBER second on a (vote count) vote. 2
REGULAR MEETING OF THE PARKS AND RECREATION BOARD SEPTEMBER 26, 2022 – 6:00 PM CITY HALL CHAMBERS, ROOM 1001 301 W. 2ND STREET AUSTIN, TEXAS 78701 Some members of the Parks and Recreation Board may be participating by videoconference. The meeting may be viewed online at: http://www.austintexas.gov/page/watch-atxn-live Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, call or email Tim Dombeck, (512) 974-6716, Tim.Dombeck@austintexas.gov. CURRENT BOARD MEMBERS/COMMISSIONERS: Laura Cottam Sajbel (D-9), Chair Sarah Faust (D-5), Vice-Chair Nina Rinaldi (D-1) Anna Di Carlo (D-2) Patrick Moore (D-3) Kathryn Flowers (D-4) Lisa Hugman (D-6) Nancy Barnard (D-7) Kim Taylor (D-8) Dawn Lewis (D-10) Richard DePalma (Mayor) AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL The first ten speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES Approve the minutes of the Parks and Recreation Board regular meeting of August 22, 2022. DISCUSSION ITEMS Presentation and discussion regarding concerns for available parks and locations for community services in Districts 3 and 9. (Cottam Sajbel, Moore) Presenter(s): Malcom Yeatts and Fred DeWorken, EROC Contact Team, Ed Miller, Our House Page 1 of 2 1. 2. DISCUSSION AND ACTION ITEMS Presentation, discussion and possible action regarding a recommendation to City Council on the Brodie Oaks Planned Unit Development application and whether it is superior with respect to parkland dedication. (SD23 Strategies: Health & Environment, Govt that Works for All; PARD Long Range Strategies: Relief from Urban Life, Urban Public Spaces, Park Access for All) Presenter(s): Thomas Rowlinson, Principal Planner, Parks and Recreation Department. Discussion and possible action regarding an appointment to the Parks and Recreation Board’s seat on the Downtown Commission. (Taylor) Discussion and possible action regarding the 2023 meeting schedule of the Parks and Recreation Board. STAFF BRIEFINGS Staff briefing on Parks and Recreation Department Community Engagement Events, Planning Updates, Development Updates, Maintenance Updates, Program Updates and Administrative updates. (SD23 Strategies: Health & Environment, Culture & Lifelong Learning; PARD Long Range Strategies: Relief from Urban Life, Urban Public Spaces, Park Access for All) …
Austin Parks and Recreation Department Presentation on: Brodie Oaks Planned Unit Development September 26, 2022 Thomas Rowlinson, Principal Planner Development Overview Existing Use: Retail Proposed Use: Mixed-use Activity Center with 1,700 residential units on 37.6 ac located at Loop 360 and Highway 290, just south of Barton Creek Greenbelt PROJECT LOCATION 2 Development Overview Part of original 128- acre development in 1981; included dedication of Barton Creek Greenbelt Currently features 84 percent of impervious cover 3 Parks and Open Space Plan Gross parkland to be dedicated: 11.6 acres Minimum amount of required credited parkland: 7.6 acres Number of parks: 3 Parkland owed: ~30 acres Remaining amount of requirement to be paid via fee in-lieu: 76% 4 Parks and Open Space Plan Park development must exceed the park development fee in effect at the time of permitting by $700 per unit for both residential and hotel units. Current park development fee in effect: $598.15 per unit Estimated park development funds available for amenities: ~$2.2 million Each park must include a minimum of three amenities. Final park development to be approved by PARD at the time of the overall project permitting. Parks to be developed and maintained by the applicant. 5 Additional Features • Parks to include underground ponds and some reirrigation of stormwater. Applicant is limited to a maximum of 5.7 acres on parkland for both. • Temporary sales of alcohol for events may be allowed with PARD approval for Central Green. • Brodie Oaks will develop 50 parking spaces reserved for park users and provided in the development’s first phase. • Brodie Oaks will strive towards achieving SITES Silver Certification for Parks. • Brodie Oaks will restore the landscape and regrade the area adjacent to the existing Barton Springs Greenbelt to connect and extend into the existing parkland. PARD Staff currently supports this Planned Unit Development for superiority with respect to parkland dedication. 6 Board Consideration Consider a recommendation to City Council whether the Brodie Oaks Planned Unit Development application is superior with respect to parkland dedication. 7
Legend GO: General Office LO: Limited Office SF-2: Single-Family Residence - Standard Lot GO-MU: General Office - Mixed Use GR: Community Commercial CH: Commercial Highway GO MF-2: Multi-Family Residence - Low Density CS: General Commercial Services CS-1: General Commercial Services - Liquor Store CS-V: Commercial Services - Vertical Mixed Use GO CS-1-V-CO: Commercial Services - Vertical Mixed Use Conditional Overlay LO-CO: Limited Office - Conditional Overlay MF-2 GR-V-CO: Community Commercial - Vertical Mixed Use - Conditional Overlay GR-MU-CO: Community Commercial - Mixed Use - Conditional Overlay UNZ - Unzoned SF-2 SF-2 GO-MU LO R E F F U 0 ’ B 0 5 SF-2 LO CS BARTON CREEK GREENBELT MF-4 L O O P 3 6 0 MF-2 UNZ CS-1-V-CO CS-1 GR GR CS U S S T O P O E T R R A PID B GR-V A PIT A L M E T R O M C CS-V D R A V E L U O R B A CS-1-V-CO M A S . L CS CH GO GR Legend: Property Boundary 500’ Buffer Existing Buildings Zoning Districts MF-2 SF-2 GR GR-MU-CO GR-V-CO GR MF-2 SF-3 SF-5 SF-3 GR SF-6 SF-3 CS-1-V CS CS MF-2 LO-CO SF-6 0 200 400 800 EXHIBIT B: BRODIE CONTEXT MAP SUBMITTAL DATE: XX/XX/2022 PUD CASE: C814-2021-076006 BRODIE OAKS REDEVELOPMENT SITE METRICS 37.6 Acres / 1,637,856 Sq. Ft. 56% NSA; 54% GSA 5,750 Sq. Ft. 50 feet Total Site Area Proposed Impervious Cover Minimum Lot Size Minimum Lot Width Minimum Setbacks Front Street Side Yard Interior Side Yard Rear Yard 0 feet 0 feet 0 feet 0 feet LAND USE AREA METRICS Acres Building Cover Impervious Cover* Non- Residential Maximum Hotel Maximum Residential Max. % Max. Sq. Ft. Keys Sq. Ft. Units Sq. Ft. 1,400,000 200 200,000 1,700 1,500,000 11.7 .5% 5,000 -- -- -- -- Max. 95% 25.9 Land Use Area 1 Land Use Area 2 Site Total 37.6 95% 7.5% 56% *Maximum impervious cover is based on Net Site Area (NSA) and will be tracked by site plan in compliance with Exhibit H - Brodie Oaks Redevelopment Phasing Plan. Impervious Cover will be higher on a site-by-site basis. Maximum floor-to-area ratio is not applicable to the Brodie Oaks Redevelopment. L O O P 3 6 0 BARTON CREEK GREENBELT Legend: Property Boundary Private Streets with Public Access Easements Land Use Area 1 Land Use Area 2 U S S T …
