MEMBERS: RESOURCE MANAGEMENT COMMISSION JANUARY 21, 2020 6:30 PM TOWN LAKE CENTER – SHUDDE FATH CONFERENCE ROOM 721 BARTON SPRINGS ROAD AUSTIN, TEXAS Leo Dielmann, Chair (District 7) Kaiba White, Vice Chair (District 2) James Babyak (District 6) Jonathan Blackburn (District 8) Rebecca Brenneman (District 10) Lisa Chavarria (Mayor) Nakyshia Fralin (District 1) Dana Harmon (District 9) Shane Johnson (District 4) Tom “Smitty” Smith (District 5) Vacant (District 3) Reading and Action on Consent Agenda: Items 1-2 may be acted upon by one motion. No separate discussion or action on any of the items is necessary unless desired by a Commissioner. AGENDA CALL TO ORDER CITIZEN COMMUNICATION: GENERAL Speakers signed up prior to the meeting being called to order will each be allowed three minutes to address concerns regarding items not posted on the agenda. Consent APPROVAL OF MINUTES 1. Approve minutes of the November 19, 2019 meeting. NEW BUSINESS 2. Authorize negotiation and execution of a contract with High Performance SmarteBuilding, LLC, D/B/A SmarteBuilding, to provide SmarteBuilding software subscription and support services, for a term of five years for a total contract amount not to exceed $2,000,000. Non-Consent STAFF REPORTS AND BRIEFINGS 3. Roofing technology update from Austin Energy Green Building 4. Quarterly energy efficiency program update from Texas Gas Service UPDATES FROM COMMISSIONERS, WORKING GROUP 5. Update from members of the Resource Management Commission Access to Solar Working Group: Commissioners Brenneman, Harmon and Johnson and Vice Chair White. FUTURE AGENDA ITEMS 6. Discuss potential topics for future agendas. ADJOURN The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please call (512) 322-6450 at least 48 hours before the meeting date. TTY users route through Relay Texas at 711. For more information, please call (512) 322-6450.
RECOMMENDATION FOR COUNCIL ACTION Council Meeting Date: February 6, 2020 Posting Language ..Title Authorize negotiation and execution of a contract with High Performance SmarteBuilding, LLC, D/B/A SmarteBuilding, to provide SmarteBuilding software subscription and support services, for a term of five years for a total contract amount not to exceed $2,000,000. ..Body (Note: Sole source contracts are exempt from the City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program; therefore, no subcontracting goals were established). Lead Department Purchasing Office. Client Department(s) Austin Energy. Purchasing Language: Sole Source. Prior Council Action: Fiscal Note Funding in the amount of $267,000 is available in the Fiscal Year 2019-2020 Operating Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. For More Information: Inquiries should be directed to the City Manager’s Agenda Office, at 512-974-2991 or AgendaOffice@austintexas.gov or to Paula Barriffe, at 512-322-6118 or Paula.Barriffe@austintexas.gov. Council Committee, Boards and Commission Action: January 13, 2020 - Recommended by the Electric Utility Commission on a 7-0 vote. January 21, 2010 – To be reviewed by the Resource Management Commission. Additional Backup Information: The contract will provide continued multi-use online subscription and support services for a cloud-based Information Management System designed to reduce energy consumption during times of peak demand. The software subscription will provide Austin Energy customers with an easy-to-use, real-time view of their daily energy consumption and alerts to tier-pricing changes to better manage their consumption. The software enables utility customers to be active in the savings process and have the information necessary to manage peak consumption and cost. The contract will allow for the expansion of system applications including a cloud-based platform and application services for use in Energy Conservation Audit and Disclosure compliance and rate estimation analysis. High Performance SmarteBuilding, LLC, D/B/A SmarteBuilding collects energy usage as an automated benchmarking service. It also includes data storage and access capacity not available with other products and services currently on the market. High Performance SmarteBuilding, LLC, D/B/A SmarteBuilding is the sole developer and authorized distributor for the proprietary, cloud-base Information Management System software platform and application. Therefore, it is the sole source provider of the products and services to be provided under this contract. Item 2
RMC Monthly Report December 2019 FY20 Mark Jordan Water Conservation Division City of Austin | Austin Water Residential Program Participation FY17 FY18 FY19 FY20 s t i n U f o r e b m u N 400 300 700 600 500 200 100 0 249 242 200 117 353 207 114 92 91 121 22 20 16 19 6 11 14 12 1 31 1 19 10 8 1 4 2 2 1 1 54 47 Irrigation Audits Pressure Watering Timer Reduction Valve Irrigation Upgrade WaterWise Landscape WaterWise Rainscape Landscape Survival Tools Rainwater Harvesting RMC Monthly Report – December 2019, FY20 02 60 50 40 s t i n U f o r e b m u N 30 20 10 0 Commercial & Multifamily Program Participation FY17 FY18 FY19 FY20 51 17 8 3 2 0 0 1 1 0 0 1 0 0 0 4 Commercial Process Commercial Audit Irrigation Efficiency WaterWise Landscape RMC Monthly Report – December 2019, FY20 03 $450,000 $400,000 $350,000 $300,000 $ e v i t n e c n I $ $250,000 $200,000 $150,000 $100,000 $50,000 $0 Rebates and Incentives Budget, FY20 YTD FY20 Total Budget Q1 Q2 Q3 Q4 $420,000 $245,000 $47,360.00 $65,000 Commercial Commercial Multi-Family Multi-Family Residential Residential $0.00 $18,377.97 RMC Monthly Report – December 2019, FY20 04 180 160 140 120 100 80 60 40 20 0 FY20 YTD Water Waste Enforcement Activity Warnings and 311 Reports 162 72 71 Oct 4 Nov Warnings 311 Reports 59 2 Dec RMC Monthly Report – December 2019, FY20 05 FY20 YTD Water Waste Enforcement Activity Administrative Fines Residential Commercial Multi-Family • 11 properties fined • 0 appeals filed • 0 appeals overturned s e i t r e p o r P f o r e b m u N 6 5 4 3 2 1 0 1st Fine 2nd Fine 3rd Fine 4th Fine RMC Monthly Report – December 2019, FY20 06 Public Outreach Activity Number of Events FY19 FY20 Populations Reached FY19 FY20 76 24,073 25,000 20,000 15,000 10,000 5,000 0 48 12,825 18 10 Community Events School Presentations 3,308 293 Community Events School Presentations RMC Monthly Report – December 2019, FY20 07 80 70 60 50 40 30 20 10 0 Social Media Activity, FY20 YTD Oct Nov Dec 88,700 81,200 55,900 s n o i t c a r e t n I f o r e …
Multifamily & Commercial Project Pipeline for Monthly RMC 1/7/2020 Figure 1: Commercial and Multifamily Project Pipeline Commercial and Small Business Multifamily t n u o C t c e o r P j 300 250 200 150 100 50 0 276 164 62 25 48 t n u o C t c e o r P j 80 70 60 50 40 30 20 10 0 Multifamily Income Qualified Multifamily 14 2 Verification 4 2 Pre-Approval in Progress Approved: Installation FY20 Paid and Verification Pre-Approval in Progress Approved: Installation and FY20 Paid Project Pipeline Notes: 1. Figures includes all leads and applications, regardless of estimated rebate amount. 2. “Pre-Approval in Progress” includes: 1) customer/contractor submitted leads; 2) applications in development but not yet submitted to Austin Energy; and 3) applications submitted to Austin Energy that are under review for eligibility and approval of project scope. 3. “Approved: Installation and Verification Ongoing” includes projects: 1) approved with installation underway; and 2) where installation is complete and final inspection and quality review are ongoing. 4. “FY20 Projects Paid” includes projects in which the check or payment has been distributed to the customer in FY20 (since Oct. 10, 2019) 5. In coordination with the customer and contractor, Austin Energy periodically removes leads and new applications that do not proceed to Installation. Multifamily & Commercial Project Pipeline for Monthly RMC 1/7/2020 Table 1: Multifamily and Multifamily Income Qualified – Estimated RCA Project Pipeline (for estimated rebates >$61k) Program Latest Enrollment Workflow Number Location Name Installation Address Council District Estimated Estimated kW w TDS kWh w TDS Estimated $ Incentive Measures Planned Total # of Units Multifamily Installation 1184360 58.4 204,004 $95,630 Iron Horse Flats* 1930 W RUNDBERG LN MF Income Qualified Forest Park Apartments* Installation 1179433 1088 PARK PLZ 97.8 413,997 $157,879 MF Income Qualified Post- Installation QA Review 1177101 Silver Springs Apartments* 12151 N IH 35 SVRD NB MF Income Qualified Payment Issued 1176942 Metropolis Apartments * 2200 S PLEASANT VALLEY RD 177.3 706,125 $246,290 60.43 284,080 $108,450 Table 2: Commercial and Small Business – Estimated RCA Project Pipeline (for estimated rebates >$61k) 4 4 1 3 Lighting, Smart Thermostats, HVAC Tune- Up, Attic Insulation, Duct Sealing, Lighting, Smart Thermostats, HVAC Tune- Up, Water Saving Devices Duct Sealing, Lighting, Smart Thermostats, HVAC Tune-Up, Water Saving Devices Smart Thermostats, HVAC Tune-Up 200 228 360 310 Seton Healthcare* Atria Senior Living* St. Stephens Episcopal School …
Customer Energy Solutions FY20 – Quarter 1 Report As of 12/31/19 Quarterly Rebates by District and Outside of COA Solar PBI not included. Rebates paid may not align with AE Finance eCombs system as of 09/30/19. Dollars are unaudited. Energy Efficiency Services Residential Programs AE Weatherization (WAP) – Direct Install • 27,000 brochures mailed out in October 2019. • Outreach staff attended 8 community events and 4 food bank events to market program to potential • Currently have 153 homes completed or in the pipeline for weatherization. customers. Appliance Efficiency Program (AEP) • The AEP program team worked with the Power Partner team to update and revise the smart thermostat website pages. The revisions help customers better understand the two rebate offerings and differences between the smart thermostat purchase and install rebate and enrolling in the Power Partner Program. • The AEP program team continued to emphasis compliance with the program’s HVAC unit sizing requirements, application completeness and accuracy for all rebated equipment, document submission, and other program requirements during application reviews. 1 Home Performance w/Energy Star (HPwES) • The program team helped coordinate and participate in the Thinkery’s 21 Jingle Booze holiday event. The Thinkery sold over 650 tickets and the EES team members interacted with numerous guest and shared information on our programs and energy saving tips. We had interactive displays and games for participants that included but not limited to virtual reality, energy generating bicycle, and bean bag toss. • The Home Performance team completed the revised EECP configuration and spent the last quarter training the participating contractors and internal staff on the new configuration and handbook requirements. The revised configuration and handbook are scheduled to go into effect in the spring of 2020. Additional internal and external training sessions are scheduled in advance of the new program launch. Demand Response Programs Power Partner Thermostat • 997 thermostats were enrolled in demand response this quarter • Co-marketed with vendors offering Black Friday and holiday deals to increase enrollments for the • months of November and December Increased Demand Response rebate incentive to $130 per device through January for increased enrollment after holiday sales Load Coop/Automated Demand Response (ADR) • 2019 Scorecards were distributed to customers after season participation was evaluated • Final bill credits were issued based on customers’ earned incentives from their Load Cooperative participation. Implemented new Demand Response Automation Server (DRAS) • o Made new …
Central Texas Energy Efficiency Program Update Hayley Cunningham, Energy Efficiency Program Manager January, 2020 Item 4 Texas Gas Service Energy Efficiency Program 2019 Commercial Program Highlights • Budget met - 3,476 energy-saving devices installed - 22,659 feet of weather stripping installed • Targeted outreach to commercial transportation customers - 43% of energy-saving devices - 32% of weather stripping • 1-year extension of CLEAResult contract Texas Gas Service Energy Efficiency Program 2019 Residential Program Highlights • Behavioral education - Heating season preparedness • 2,300+ water-saving kits claimed • Home Performance with ENERGY STAR off-season incentive - October 15 - April 15 • 50+ participating builders Texas Gas Service Energy Efficiency Program 2019 Residential Program Participation Residential Rebate Participation 2019 2018 2017 945 885 1,204 New Construction 103 297 e m o H v o r p m I g n i t a e H r e t a W t n e m e g n i t a e H g n i y r D New Construction Retrofit Retrofit Retrofit Retrofit - New Construction 402 373 522 554 669 617 584 1,189 1,117 1,064 923 914 931 1,000 Rebates Issued 1,781 2,086 2,120 500 1,500 2,000 2,500 Texas Gas Service Energy Efficiency Program 2019 Low-Income Free Equipment Program Results • 129 families assisted • 200 appliances replaced • Within 1% of budget Texas Gas Service Energy Efficiency Program Regulatory, Education and Outreach Efficient Living – Spring edition 2020 Build Expo 2019 Annual Report due April 30, 2020 Questions? 7
RESOURCE MANAGEMENT COMMISSION MEETING MINUTES TUESDAY, JANUARY 21, 2020 The Resource Management Commission convened a meeting on Tuesday, January 21, 2020 at Town Lake Center, 721 Barton Springs Road, in Austin, Texas. Commissioners in Attendance: Kaiba White, Vice Chair (District 2); James Babyak (District 6); Jonathan Blackburn (District 8); Nakyshia Fralin (District 1); Dana Harmon (District 9); and Shane Johnson (District 4). Leo Dielmann, Chair (District 7); Rebecca Brenneman (District 10); Lisa Chavarria (Mayor); and Tom “Smitty” Smith (District 5) were absent. There is one vacancy (District 3). Staff in Attendance: Hayley Cunningham, Larry Graham and Jasmine King-Bush of Texas Gas Service; and Debbie Kimberly, Liz Jambor, Kurt Stogdill, Sarah Talkington, Jamie Mitchell and Toye Goodson of Austin Energy. CALL TO ORDER – Vice Chair White called the meeting to order at 6:35 p.m. CITIZEN COMMUNICATION: GENERAL Paul Robbins spoke about his recommendations for revisions to Austin Energy Green Building’s residential and multifamily standards. Consent Items: APPROVAL OF MINUTES 1. Approve minutes of the November 19, 2019 meeting. The motion to approve minutes of the November 19, 2019 meeting was approved on Commissioner Harmon’s motion, Commissioner Blackburn’s second, on a 6-0 vote, with Chair Dielmann and Commissioners Brenneman, Chavarria and Smith absent. NEW BUSINESS 2. Authorize negotiation and execution of a contract with High Performance SmarteBuilding, LLC, D/B/A SmarteBuilding, to provide SmarteBuilding software subscription and support services, for a term of five years for a total contract amount not to exceed $2,000,000. The motion to recommend approval of a contract with High Performance SmarteBuilding was approved on Commissioner Blackburn’s motion, Commissioner Johnson’s second, on a 6-0 vote, with Commissioners Brenneman, Fralin and Smith off the dais, and Commissioners Johnson and Kohan absent. Non-Consent STAFF REPORTS AND BRIEFINGS 3. Roofing technology update from Sarah Talkington and Kurt Stogdill, Austin Energy Green Building. 4. Quarterly energy efficiency program update from Hayley Cunningham and Larry Graham, Texas Gas Service. Speaker Paul Robbins questioned the cost effectiveness of Texas Gas Service’s residential conservation program and its proposed residential rate structure. UPDATES FROM COMMISSIONERS, WORKING GROUP 5. Update from members of the Resource Management Commission Access to Solar Working Group (Commissioners Brenneman, Harmon and Johnson and Vice Chair White). Vice Chair White said the Working Group intends to reconvene soon to discuss plans about an RFP to develop rooftop solar generation sites. She received consensus from members to receive an update from Austin Energy staff …
