13 Barrera-Ramirez Amendment — original pdf

Backup

Planning Commission Resolution regarding Posting of Backup Materials Whereas the Texas Open Meetings Act requires that agendas for public meetings be posted at least 72 hours in advance. As the Planning Commission meets on Tuesdays at 6 pm, the practice of the staff has been to post the agenda on the Friday prior to a meeting by 3 pm. Whereas staff has also had the practice of posting backup by Thursday at 3 pm which includes the size and location of property, the staff recommendation, case manager comments, area case histories, information about the environment, maps, letters in support and opposition, and other useful information. Whereas the members of the Commission and the public should understand the details about the items on the agenda, and there are no rules requiring that backup be posted, Therefore, be it resolved, the following underlined text will be added to the RULES OF PROCEDURE of the Planning Commission, Section 1.400 : “Notices of meetings shall be in writing and shall be sent to all members at least two days in advance of the meetings and shall include the size and location of properties, the staff recommendations, case manager comments, area case histories, information about the environment, maps, and letters in support or opposition for each case included on the agenda, or the “Staff Report”, “Neighborhood Plan Amendment Review Sheet”, or the “Zoning Change Review Sheet” whichever is more readily available.” Agenda items for which no backup information is posted at least two days in advance of the meeting will be postponed at the discretion of the commission.