Addendum adds Item C-2 Rules of Procedure and C-3 Bylaws Recommendation — original pdf

Agenda Addendum

PLANNING COMMISSION AGENDA Tuesday, October 26, 2021 The Planning Commission will convene at 6:00 PM on Tuesday, October 26, 2021 at Austin City Hall, Council Chambers, Room 1001 301 W. Second Street, Austin, TX. Some members of the Planning Commission may be participating by videoconference. The meeting may be viewed online at: http://www.austintexas.gov/page/watch-atxn-live Awais Azhar Joao Paulo Connolly Grayson Cox Yvette Flores – Secretary Claire Hempel – Vice-Chair Patrick Howard Jennifer Mushtaler Solveij Rosa Praxis Carmen Llanes Pulido Jessica Cohen – Ex-Officio Robert Schneider Todd Shaw – Chair James Shieh – Parliamentarian Jeffrey Thompson Richard Mendoza – Ex-Officio Arati Singh - AISD Ex-Officio ADDENDUM EXECUTIVE SESSION (No public discussion) The Planning Commission will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel on matters specifically listed on this agenda. The Commission may not conduct a closed meeting without the approval of the city attorney. Private Consultation with Attorney – Section 551.071 Attorney: Steven Maddoux 512- 974-6080 Commission Liaison: Andrew Rivera, 512-974-6508 C. ITEMS FROM THE COMMISSION 2. Discussion and possible action regarding Rules of Procedure. (Co-Sponsors Chair Shaw and Vice- Chair Hempel) 3. Discussion and possible action regarding Bylaws. (Co-Sponsors Chair Shaw and Vice-Chair Hempel) ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Andrew Rivera at the Housing and Planning Department, at 512-974-6508, for additional information; TTY users route through Relay Texas at 711. Attorney: Steven Maddoux 512- 974-6080 Commission Liaison: Andrew Rivera, 512-974-6508  SPEAKER REGISTRATION Click on link below or scan the QR code and submit the form to register to speak. Speakers should submit a separate registration form for each item of interest (Neighborhood Plan Amendment cases and associated Zoning cases are combined as they will be heard in tandem). Only one primary speaker for and against a case. If multiple register, primary speakers will be determined by the speaker who registered first. https://forms.office.com/Pages/ResponsePage.aspx?id=9hleXKumRUux0L5GCKmmf- rCcM0VJ45NoBmTPGEWfEdUODBJNzhaMVhNMlpPRU0yUENVRTBYWDJLRC4u Participants are encouraged to register in advance of the meeting however, speaker registration will be available at the meeting by utilizing a mobile device to scan the above QR code which will be displayed in chambers. Mobile devices will also be available at the meeting for public use for the purpose of speaker registration. Presentations and handouts are requested to be e-mailed to Commission Liaison Andrew Rivera at Andrew.rivera@austintexas.gov by 1:00 PM day of the meeting. Speaker Testimony Time Allocation PUBLIC HEARING Speaker Number Minutes Maximum Speaking Time (w/ donated time) 10 min. (Additional 3 minute rebuttal) Applicant / Agent 1 5 min. Speakers For Up to 3 3 min. Speakers For Unlimited 1 min. Primary Speaker Against Speakers Against 1 5 min. Up to 3 3 min. 10 min. 5 min. 10 min. 10 min. Speaker Number Minutes Maximum Speaking Time (w/ donated time)  Speakers Against Unlimited 1 min. 5 min. Speaker Number Time Allocated Primary Speaker Favoring Postponement Secondary Speaker Favoring Postponement Primary Speaker Opposing Postponement Secondary Speaker Opposing Postponement POSTPONEMENT 1 1 1 1 3 min. 2 min. 3 min. 2 min. COVID 19 PROTOCOLS & REQUIREMENTS Participants are required to wear masks while on City property and should observe social distancing. Disposable masks will be provided to anyone who is not wearing proper face coverings. While the public is always welcome in chambers during the meeting, to allow for social distancing, participants are encouraged to only be in chambers during the item they are addressing. In between cases an announcement will be made to inform participants in the atrium that the next item is ready to be heard. Participants who have chosen to provide an e-mail address will also receive notification when the Commission is about 15 minutes from taking up the item of interest. PARKING & VALIDATION Parking is available at the City Hall parking garage and is free with validation. A stamp machine will be available to manually stamp the parking ticket. A second option will be to use a new touch-free parking process which allows drivers to enter the garage and park using their smartphones. This technology is phone number based, allowing drivers to call phone numbers that will be posted in the lanes to enter or exit. No app download is required. This video shows how the technology works. Note the video does not demonstrate the available coupon /code option, see attached document. Attached is a reference document that shows how a person can validate their parking using a QR code which will be displayed in chambers. See additional information below. SPACES Parking Validation Process – QR Code 1. Click link in text message that SPACES sent. 3. Click “Open Camera” from box that pops up. 5. Camera will open with box. 2. Click “Enter Coupon/ Validation.” 4. Click “Allow.” 7. Once it QR code is recognized, the camera will disappear. A 24- hour validation will appear on screen. 6. Point camera at QR code on display. It can take a few seconds to recognize. Parker may need to move their phone closer or farther away to get it to work. 123456 Note: If QR code doesn’t work, click “input QR instead” and type the number code that can be found below the QR code on the display. Validation is complete. Parker can head to garage and exit by calling the exit phone number. After exiting, they will get a text receipt. ORDER OF MEETING Determination of Quorum / Meeting Called to Order Reading of Proposed Consent Agenda *Vote and Disposal of Consent Agenda **Determination of Discussion Postponement Items Other Business Adjournment Discussion Cases (Including public comment, staff and applicant / representative presentations) * The consent agenda may be acted upon by one vote without separate discussion. Speakers are allowed to provide testimony on an item proposed for the consent agenda. At the discretion of the Commission the item may remain on the consent agenda. ** Discussion postponement consists of public comment by 2 individuals for the postponement and 2 individuals against the postponement. Testimony should not delve into the merits of the case. The granting of a postponement must be approved by affirmative vote of the Commission. Future Meetings September 28, 2021 October 12, 2021 October 26, 2021 November 9, 2021 November 17, 2021 December 14, 2021 December 22, 2021