PARKLAND EVENTS TASK FORCE August 29, 2016, 5 pm – 9 pm Sparky Pocket Park 3701 Grooms Street, Austin, Texas 78705 TASK FORCE MEMBERSColin Wallis, Mayor Adler Kannou Curette, District 1 Alykhan Mohamed, District 2 Vacant, District 3 Debbie Stanley, District 4 David King, District 5 Stacy Farrugia, District 6 Patrick Brewer, District 7 Michael Joyce, District 8 Ingrid Weigand, District 9 Carol Lee, District 10 Bobby Garza, Open Space, Environment, and Sustainability Committee James Russell, Open Space, Environment, and Sustainability Committee Jeff Smith, Open Space, Environment, and Sustainability Committee Pam Thompson, Environmental Board Rick Cofer, Parks and Recreation Board Buddy Quaid, Austin Music Commission AGENDA A. CALL TO ORDER B. APPROVAL OF MINUTES 1) Approve Minutes from August 23, 2016 meeting. C. CITIZEN COMMUNICATION 1) The first 10 speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. D. NEW BUSINESS: BRIEFING, DISCUSSION, AND POSSIBLE ACTION 1) Task Force subcommittee organization, structure and appointments. 2) Recommend an appointment to the Visitor Impact Task Force to City Council. E. OLD BUSINESS: BRIEFING, DISCUSSION, AND POSSIBLE ACTION 1) Impacts and impact reduction measures, policies, or practices of special events regarding impact mitigation on surrounding neighborhoods, areas and businesses. 2) Special event policies related to event day or use, limits, process, scheduling, and coordination. 3) Discussion of Green Event policies. 4) Task Force input regarding the City of Austin draft Special Events Ordinance. 5) Status of task force member requests from previous meetings and upcoming meeting schedule. F. NEW BUSINESS: FUTURE ITEMS FROM TASK FORCE MEMBERS OR CITY STAFF Future agenda items will NOT be discussed at the current meeting, but will be offered for possible briefing, discussion, and action at a FUTURE meeting. G. ADJOURNMENT The task force may take up items in any order, and may take action on any item except citizen’s communication. The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Jason Maurer, with the Austin Parks and Recreation Department, at 512-974-2427, for additional information; TTY users route through Relay Texas at …
PARKLAND EVENTS TASK FORCE August 29, 2016, 5 pm – 9 pm Sparky Pocket Park 3701 Grooms Street, Austin, Texas 78705 TASK FORCE MEMBERS PRESENTColin Wallis, Mayor Adler Kannou Curette, District 1 Alykhan Mohamed, District 2 Vacant, District 3 David King, District 5 Patrick Brewer, District 7 Michael Joyce, District 8 James Russell, Open Space, Environment, and Sustainability Committee Jeff Smith, Open Space, Environment, and Sustainability Committee Pam Thompson, Environmental Board Rick Cofer, Parks and Recreation Board TASK FORCE MEMBERS ABSENT Stacy Farrugia, District 6 Debbie Stanley, District 4 Ingrid Weigand, District 9 Buddy Quaid, Austin Music Commission Bobby Garza, Open Space, Environment, and Sustainability Committee Carol Lee, District 10 MINUTES A. CALL TO ORDER‐ Meeting called to order @ 5:39 pm. B. APPROVAL OF MINUTES 1) Motion to Approve Minutes from August 23, 2016 meeting by Jeff Smith Seconded by Pam Thompson. Motion passed unanimously. C. CITIZEN COMMUNICATION 1) No Citizen Communication D. NEW BUSINESS: BRIEFING, DISCUSSION, AND POSSIBLE ACTION 1) Task Force subcommittee organization, structure and appointments. No new subcommittees appointed. 2) Recommend an appointment to the Visitor Impact Task Force to City Council. James Russell was nominated by Rick Cofer received a second from Colin Wallis, Motion passed unanimously. E. OLD BUSINESS: BRIEFING, DISCUSSION, AND POSSIBLE ACTION 1) Impacts and impact reduction measures, policies, or practices of special events regarding impact mitigation on surrounding neighborhoods, areas and businesses. Task Force discussed and agreed to bring forward recommendations for public input on 9/13/16. 2) Special event policies related to event day or use limits, process, scheduling, and coordination. Task Force discussed and agreed to bring forward recommendations for public input on 9/13/16. 3) Discussion of Green Event policies. Motion to incorporate changes into Green Events recommendation by Jeff Smith received a second from James Russell, motion passed unanimously. 4) Task Force input regarding the City of Austin draft Special Events Ordinance. Task Force Discussed, no formal action taken. 5) Status of task force member requests from previous meetings and upcoming meeting schedule. No Formal Action Taken. G. ADJOURNMENT – Meeting Adjourned @ 8:54 pm.
PARKLAND EVENTS TASK FORCE RECOMMENDATION Recommendation Number: 20160829-D2: Recommend an appointment to the Visitor Impact Task Force to City Council. The task force recommends James Russell be appointed by City Council to the Visitor Impact Task Force Date of Approval: _____August 29, 2016______ Record of the vote: Unanimous on a 9-0 vote Attest: City Staff Liaison to Task Force
PARKLAND EVENTS TASK FORCE RECOMMENDATION Recommendation Number: 20160829-E4: Discussion of Green Event policies. The task force adopts the Green Event policies, and recommend incorporation into the final report. Date of Approval: _____August 29, 2016______ Record of the vote: Unanimous on a 10-0 vote Attest: City Staff Liaison to Task Force
Page 1 of 5 Parkland Events Task Force Green Event Recommendations Context: (Parenthetical notes are City Ordinances) Austin events provide great value to the community events and we want to ensure that their implementation align with community values and policies. There are more than 100 ways to green events, in categories ranging from Materials Management and Waste Prevention, Air Quality, Transportation Management, Landscape care and more Austin has an adopted Zero Waste Strategic Plan (20090115-050) Austin has an adopted goal of Net-Zero GHG emissions community-wide by 2050, or sooner if feasible (20140410-024) Austin has a range of relevant adopted policies addressing single use bags (20120301-078), glass, smoking (20111215-019), bicycle parking (20121108-055), and water bottles (20080522-024). New Recommendations, Draft Special Event Ordinance Regulations, And Existing Regulations/Policies: (Please note the color coding for the following section) The City should create a Parkland Events (and eventually a broader Special Events) planning manual that outlines the requirements in ALL the different categories and comprehensively integrates the green requirements. The manual could also include links to educational resources about strategies for complying with the guidelines/agreements. Items………..(Origin) 1. All events must adhere to park rules. 2. A waste management plan is required for all special events and must be based on the number of attendees at a special event and include proof of waste management services that will be provided. A waste plan must be approved by ACE that includes the proposed locations of all the landfill Origin Source Key Where Applicable dSEO – draft Special Events Ordinance PARD – PARD requirements Page 2 of 5 trash and diversion containers. It also includes any clean-up crew education and compliance. (dSEo) 3. A waste reduction and diversion plan is required for Tier 2 and Tier 3 special events, must be approved by ACE/ARR (dSEo), and should include: a. Triple bins with clear signage indicating what should be recycled, composted and landfilled. b. Best practice - monitors/volunteers educating people what goes where 4. All cardboard should be broken down and put in designated recycling location 5. After a special event, an event organizer shall provide proof of waste management services that were provided at the special event (dSEo) 6. Utilize/promote paperless ticketing option (if relevant). (new) 7. By ordinance, there is no smoking at any park properties unless a City Council authorized designated smoking area is created for events with 1000 or more …
