Special Called Meeting of the Parks and Recreation Board - Special Called meeting will be held at the Permitting and Development Center located at 6310 Wilhelmina Delco Dr, Austin, TX 78752
AUSTIN PARKS AND RECREATION DIRECTOR’S UPDATE September 2025 Park Planning Scenic Brook Pocket Park Phase I Improvements complete and open to the public! • Planned, designed and constructed in partnership with the Scenic Brook Neighborhood Association and Austin Parks Foundation. • Features include an accessible ramp entry, multi-level playground area, shaded picnic area and irrigated open play field. • Funding for planning and design provided by Austin Parks Foundation. Funding for construction provided by Parkland Dedication fees and City of Austin Urban Forestry funds. • Ribbon Cutting Ceremony was held on September 23. Drone footage of improvements at Scenic Brook Pocket Park Park Planning Heritage Oaks Nature Play New playground opened September 22 • Largest nature play installation to date • Community Activated Park Project • Designed with accessibility in mind, featuring ramps and multiple access points. • APR partnered with Austin Parks Foundation to hold a community celebration on September 27 Park Development 2025 Preservation Austin Merit Award Winners Three APR projects were awarded Preservation Austin Merit Awards. • The award was established in 1960, and “celebrates the hard work and visionary approaches of those preserving Austin’s heritage. • The 10 winning projects will be celebrated at an award ceremony on November 18. Haskell House and the Story of Clarksville: Special Recognition Award for Education • Documentary sponsored by APR’s Historic Preservation and Tourism program, which plays for visitors to the Haskell House. • The 1870s-era house in Clarksville is listed on the National Register of Historic Places • https://www.youtube.com/watch?v=nWE42dozBAw Park Development 2025 Preservation Austin Merit Award Winners Buford Tower Repairs: Award for Rehabilitation • Listed on the National Register of Historic Places since 2016 • Damaged by fire in 2021, the repairs to the structure were completed in Fall 2023 Henry G. Madison Cabin: Award for Restoration • Both a recorded Texas Landmark and City of Austin Landmark • Built in the 1860s, belonged to Austin civic leader Henry Green Madison, Austin’s first African-American Council Member. • Scope included window/door restoration, roof replacement, lighting, landscape and accessibility improvements Recreation Services City Olympics Participants and spectators enjoyed a wide variety of events on September 27th, from softball, kickball, sand volleyball, disc golf, cycling, and the always-popular fun run. Beyond the athletic competitions, the brisket cooking and salsa contest added an extra layer of excitement and flavor. The energy, teamwork, and spirit of friendly competition made this year’s City Olympics …
PARKS AND RECREATION BOARD RECOMMENDATION 20250929-4 Date: September 29, 2025 Subject: Legacy Concessions Policy Change Motioned By: Nicole Merritt Seconded By: Kathryn Flowers Recommendation The Parks and Recreation Board recommends to Austin City Council to approve revisions to Austin Parks and Recreation’s policies and procedures for concessions in City’s Parks Systems to include Legacy Concessions, and to consider how MBEs and WBEs may fit into possible revisions. Rationale: WHEREAS, the purpose of this policy it to provide a policy for concessions in City of Austin parks; and WHEREAS, in accordance with City Code Title 8, the Austin Parks and Recreation Director has the authority and responsibility to execute policies and procedures for concessions in City of Austin parks in accordance with City policies and best practices; and WHEREAS, the Austin City Council approved the current Policies and Procedures for Concessions in the City’s Parks System on March 12, 1998; and WHEREAS, a goal of this policy is to develop and maintain concession facilities and services that contribute to high quality experiences for park visitors; and WHEREAS, a goal of this policy is to ensure that concessions maintain the aesthetic and environmental quality of the Parks System, provide a financial return to the City, and provide a public benefit to the citizens of Austins; NOW, THEREFORE, Be it resolved that the Parks and Recreation Board recommends to Austin City Council to approve revisions to Austin Parks and Recreation’s policies and procedures for concessions in City’s Parks Systems to include Legacy Concessions, and to consider how MBEs and WBEs may fit into possible revisions. Page 1 of 2 Vote: The motion to approve a recommendation to Austin City Council to approve revisions to Austin Parks and Recreation’s policies and procedures for concessions in City’s Parks Systems to include Legacy Concessions, and to consider how MBEs and WBEs may fit into possible revisions was approved on Board Member Merritt’s motion, Vice Chair Flowers’ second on a 9-0 vote. Board Member Kearns-Osterweil abstaining. Board Member Taylor absent. For: Stephanie Bazan, Kathryn Flowers, Luai Abou-Emara, Lane Becker, Ted Eubanks, Jennifer Franklin, Nicole Merritt, Shelby Orme, Pedro Villalobos. Against: None. Abstain: Diana Kearns-Osterweil. Absent: Kim Taylor. Attest: Tim Dombeck, Board and Council Liaison, Austin Parks and Recreation. Page 2 of 2
PARKS AND RECREATION BOARD RECOMMENDATION 20250929-5 Date: September 29, 2025 Subject: Temporary Use of Parkland on Riverside Drive Motioned By: Stephanie Bazan Seconded By: Jennifer Franklin Recommendation The Parks and Recreation Board recommends to City Council to approve the temporary use of 4,756 sq. ft. of parking lot on parkland located at 1108 W. Riverside Dr. for temporary storage and staging area for a period not to exceed 150 calendar days with the consideration that staff ensure replacement of ADA accessible parking spaces lost during the temporary use of the parking lot, as well as appropriate signage and notification to the public about alternative parking options. Total Mitigation is $74,313. Vote: The motion to approve the recommendation to City Council to approve the temporary use of 4,756 sq. ft. of parking lot on parkland located at 1108 W. Riverside Dr. for temporary storage and staging area for a period not to exceed 150 calendar days with the consideration that staff ensure replacement of ADA accessible parking spaces lost during the temporary use of the parking lot, as well as appropriate signage and notification to the public about alternative parking options, Total Mitigation is $74,313 was approved on Chair Bazan’s motion, Board Member Franklin’s second on a 10-0 vote. Board Member Taylor absent. For: Stephanie Bazan, Kathryn Flowers, Luai Abou-Emara, Lane Becker, Ted Eubanks, Jennifer Franklin, Diane Kearns-Osterweil, Nicole Merritt, Shelby Orme, Pedro Villalobos. Against: None. Abstain: None. Absent: Kim Taylor. Attest: Tim Dombeck, Board and Council Liaison, Austin Parks and Recreation.
PARKS AND RECREATION BOARD RECOMMENDATION 20250929-6 Date: September 29, 2025 Subject: Conditional Use Permits for Golf Courses Motioned By: Nicole Merritt Seconded By: Jennifer Franklin Recommendation The Parks and Recreation Board recommends to City Council to approve Conditional Use Permits for the sale of alcohol at Jimmy Clay – Roy Kizer and Morris Williams golf courses. Vote: The motion to approve a recommendation to City Council to approve Conditional Use Permits for the sale of alcohol at Jimmy Clay – Roy Kizer and Morris Williams golf courses was approved on Board Member Merritt’s motion, Board Member Franklin’s second on a 7-2 vote. Those voting aye were Chair Bazan, Vice Chair Flowers, Board Members Becker, Franklin, Kearns-Osterweil, Merritt and Villalobos. Those voting nay were Board Members Eubanks and Orme. Those abstaining were Board Member Abou- Emara. Board Member Taylor absent. For: Stephanie Bazan, Kathryn Flowers, Lane Becker, Jennifer Franklin, Diane Kearns-Osterweil, Nicole Merritt, Pedro Villalobos. Against: Ted Eubanks, Shelby Orme. Abstain: Luai Abou-Emara. Absent: Kim Taylor. Attest: Tim Dombeck, Board and Council Liaison, Austin Parks and Recreation.
PARKS AND RECREATION BOARD MEETING MINUTES SEPTEMBER 29, 2025 PARKS AND RECREATION BOARD REGULAR MEETING MINUTES SEPTEMBER 29, 2025 The PARKS AND RECREATION BOARD convened in a REGULAR meeting on September 29, 2025 at 301 W. 2nd Street in Austin, Texas Chair Bazan called the PARKS AND RECREATION BOARD Meeting to order at 6:02 p.m. Board Members in Attendance: Luai Abou-Emara, Stephanie Bazan, Lane Becker, Ted Eubanks, Kathryn Flowers, Jennifer Franklin, Nicole Merritt (arrived at 6:06 p.m.), Pedro Villalobos (arrived at 6:06 p.m.). Board Members in Attendance Remotely: Diane Kearns-Osterweil (arrived at 7:19 p.m.), Shelby Orme. Board Members Absent: Kim Taylor. PUBLIC COMMUNICATION: GENERAL David Todd - Renaming Little Stacy Shelter House in honor of Jean Mather Mary Fero - NW Park Pond issues Carol Baxter - Austin Rowing Club Craig Nazor - Sierra Club and mowing at Northstar Greenbelt Linda Mendoza - East Austin Sports Teams (EAST) Robert Mendoza - East Austin Sports Team (EAST) Tony Castillo - East Austin Sports Team (EAST) Israel Lopez - Montopolis Little League Kayle Reese - Austin Parks Foundation APPROVAL OF MINUTES 1. Approve the minutes of the Parks and Recreation Board regular meeting of August 25, 2025. The motion to approve the minutes of the Parks and Recreation Board regular meeting of August 25, 2025 was approved on Board Member Villalobos’ motion, Vice Chair Flowers’ second on a 9-0 vote. Board Members Kearns-Osterweil and Taylor absent. DISCUSSION AND ACTION ITEMS 2. Presentation, discussion and approve letters of support for the Austin Parks and Recreation Parkland Acquisition team for their work toward ensuring that residents of Austin live within a 5 to 10-minute walk from a park and enjoy a robust network of trails that connects all parts of the city. 1 PARKS AND RECREATION BOARD MEETING MINUTES SEPTEMBER 29, 2025 Randy Scott, Parkland Use and Acquisition Manager and Principal Planners Paul Books, Robynne Heymans, and Scott Grantham, Parks and Recreation Department gave a presentation and answered questions on AISD joint school and parkland closures and the TPL ParkScore Index. The motion to approve letters of support for the Austin Parks and Recreation Parkland Acquisition team for their work toward ensuring that residents of Austin live within a 5 to 10-minute walk from a park and enjoy a robust network of trails that connects all parts of the city was approved on Vice Chair Flowers’ motion, Board Member Eubanks second on a 10-0 …
REGULAR MEETING OF THE PARKS AND RECREATION BOARD AUGUST 25, 2025 – 6:00 PM CITY HALL COUNCIL CHAMBERS, ROOM 1001 301 W. 2ND STREET AUSTIN, TEXAS 78701 Some members of the Parks and Recreation Board may be participating by videoconference. Public comment will be allowed in-person or remotely via telephone. For remote participation, registration must be completed no later than noon the day before the meeting. To register to speak, click here: https://forms.office.com/g/x3U9mTckNT or call or email Tim Dombeck, (512) 974- 6716, Tim.Dombeck@austintexas.gov. Speakers may only register to speak on an item once either in-person or remotely and may be allowed up to three (3) minutes to provide their comments. CURRENT BOARD MEMBERS: Stephanie Bazan (D-5), Chair Kathryn Flowers (D-4), Vice Chair Shelby Orme (D-1) Pedro Villalobos (D-2) Nicole Merritt (D-3) Luai Abou-Emara (D-6) Diane Kearns-Osterweil (D-7) Kim Taylor (D-8) Jennifer Franklin (D-9) Ted Eubanks (D-10) Lane Becker (Mayor) AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL The first 10 speakers signed up prior to the meeting being called to order will each be allowed a three- minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES 1. Approve the minutes of the Parks and Recreation Board regular meeting of July 28, 2025. DISCUSSION AND ACTION ITEMS 2. 3. Presentation, discussion and approve letters of support for the PARD Therapeutic Recreation Services team providing safe, accessible, fun and supportive recreation environments for all persons no matter their abilities, including both adaptive and inclusive programs. (Sponsors: Bazan, Flowers) (PARD Long Range Strategies: Park Access for All, Urban Public Spaces). Presenter(s): Malorie Solus, Recreation Program Supervisor and Emmanuel Turner, Recreation Program Coordinator, Austin Parks and Recreation. Presentation, discussion and approve a recommendation to City Council to approve a permanent change of use of 138,136 sq. ft. and a temporary change of use of 11,997 sq. ft. of parkland for a period not to exceed 120 calendar days in parkland located in Adams Hemphill Neighborhood Park. Total mitigation is $2,980,911. (Sponsors: Bazan, Flowers) (PARD Long Range Strategies: Operational Efficiency). Presenter(s): Kristina McLaren P.E., Engineer C, Watershed Protection and Greg Montes, Program Manager II, Austin Parks and Recreation. WORKING GROUP RECOMMENDATION Page 1 of 2 4. Report of recommendations by the ball field working group. (Sponsors: Becker, Bazan, Villalobos) STAFF BRIEFINGS 5. 6. Staff briefing on a change to the Austin Parks and Recreation Concessions Policy to create Legacy …
PARKS AND RECREATION BOARD MEETING MINUTES JULY 28, 2025 PARKS AND RECREATION BOARD REGULAR MEETING MINUTES JULY 28, 2025 The PARKS AND RECREATION BOARD convened in a REGULAR meeting on July 28, 2025 at 301 W. 2nd Street in Austin, Texas Chair Bazan called the PARKS AND RECREATION BOARD Meeting to order at 6:03 p.m. Board Members in Attendance: Stephanie Bazan, Ted Eubanks, Kathryn Flowers, Jennifer Franklin, Nicole Merritt, Pedro Villalobos. Board Members in Attendance Remotely: Luai Abou-Emara (left at 8:03 P.m.), Lane Becker (arrived at 6:22 p.m.), Diane Kearns-Osterweil, Shelby Orme, Kim Taylor. Board Members Absent: None. PUBLIC COMMUNICATION: GENERAL Tom Kelm - Mesquite Trees at Krieg parking lot Santiago Tza-Wan - Festival Beach Food Forest Aubrea Rudder - Austin Rowing Club trash cleanup Daniel Kavelman - Shoal Creek Conservancy Scott Cobb - Raise in the living wage Collin McMurrough - Austin Ridge Riders Mountain Bike Club APPROVAL OF MINUTES 1. Approve the minutes of the Parks and Recreation Board regular meeting of June 23, 2025. The motion to approve the minutes of the Parks and Recreation Board regular meeting of June 23, 2025 was approved on Chair Bazan’s motion, Vice Chair Flowers’ second on an 11-0 vote. DISCUSSION AND ACTION ITEMS 2. Presentation, discussion and approve letters of support for PARD Golf staff in recognition of successful driving range and resurfacing projects at multiple golf courses. Steve Hammond, Golf Division Manager, Parks and Recreation gave a presentation and answered questions on the timeline for a driving range lighting project, the location of the Jimmy Clay and Roy Kizer golf complex, methods to increase usage, whether ATX Golf employs groundskeepers or contracts out for them, total acreage of all golf facilities, autonomous mowers and summer camp programming. 1 PARKS AND RECREATION BOARD MEETING MINUTES JULY 28, 2025 The motion to approve letters of support for the for PARD Golf staff in recognition of successful driving range and resurfacing projects at multiple golf courses was approved on Vice Chair Flowers’ motion, Board Member Villalobos’ second on an 11-0 vote. 3. Presentation, discussion and approve a recommendation to Austin City to approve a permanent change of use of 31,694 sq. ft. of parkland located at Balcones District Park to allow for the construction of the Walnut Interceptor Odor and Corrosion Improvements project. Total mitigation is $742,361. Tony Lopez, Project Manager, Capital Delivery Services Department and Greg Montes, Program Manager II, Parks …
Guadalupe St. Local Flood Risk Reduction CIP Adams-Hemphill Neighborhood Park 5789.075 City of Austin Watershed Protection Department August 25, 2025 Staff • Kristina McLaren, P.E. – Project Sponsor • Stephanie Lott – Public Information Specialist Senior Purpose To communicate the importance of detention basins at Adams Hemphill Neighborhood Park and how they work to mitigate impacts to downstream area. Seeking positive recommendation to Council for use of parkland. Why did we start Guadalupe Street Flood Risk Reduction Project? 3 Existing Drainage System • Main storm system built in 1928 • Generally follows from Avenue A to Hemphill Branch at W. 33rd St • Pipe size varies from 42 inch in diameter to a 9 x 5.5-foot box culvert • Central Park Pond designed in 1993 • Triangle Pond designed in 2004 • 224 structures inundated in 25-year event • 285 structures inundated in 100-year event 4 Triangle Pond Central Park Pond Why do we need the detention basins at Adams Hemphill Neighborhood Park? 5 N Site Constraints • Historic neighborhoods • Historic outfall and downstream crossings • Creek crossings critical to city grid • Built out watershed • Parkland 6 7 Are there alternative locations? • No feasible alternatives have been identified • Numerous variations of detention basins, channel modifications and culvert improvements have been evaluated • Buyouts of several homes between 33rd and 34th Streets was cost prohibitive, within a Local Historic District, and too small • Open space at the Austin Presbyterian Seminary is too small • Parking lot of the Scottish Rite Dormitory is too small 8 Texas Parks and Wildlife Code Chapter 26 Section 26.001. Protected Land; Notice of Taking • State entities cannot approve programs or projects that use or take public land designated for parks, recreation, scientific areas, wildlife refuge, or historic sites unless their authorized governing body or officer determines: 1) There is no feasible and prudent alternative to the use or taking of such land 2) The program or project includes all reasonable planning to minimize harm to the land, as a park, recreation area, scientific area, wildlife refuge, or historic site, resulting from the use or taking 9 Stormwater Pond – Dry Detention Basin N 10 Detention Basins Will Be Mostly Dry • Designed to hold water for up to 24 hours after it rains • Larger basin will be a multi-use, open grassy field • It may include an area …
M E M O R A N D U M O F U N D E R S T A N D I N G TO: FROM: Jorge L. Morales, P.E., CFM Director, Austin Watershed Protection M.O.U. # PARD 25-002 Jesus Aguirre, MBA, CPRE Director, Austin Parks and Recreation SUBJECT: Guadalupe Street - Flood Risk Reduction Project Project I.D. 5789.075 : FDU 4850 6307 4156 DATE: 8-13-2025 The Austin Watershed Protection (AWP) is allowed to use the parkland located at Adams-Hemphill Neighborhood Park, as part of the work site for the above referenced project, as indicated in Attachment “C” (Location Map). The parkland is to be used for Permanent Use and Temporary Use. The requested areas are: Permanent Use (Lower Basin 50%): 105,053 sq. ft. = $5,337,521 Permanent Use (Upper Basin 80%): 12,768 sq. ft. = $1,037,944 Permanent Use (Upper Basin 0%): 20,315 sq. ft. = $0 Temporary Use (Work Area): 11,997 sq. ft. = $60,954 Total Mitigation Amount (Without Park Improvements) = $6,436,420 As part of this project the following will be completed by Austin Watershed Protection (AWP) and Austin Capital Delivery Services (ACDS): • Will include APR in the design process and receive APR approval of the design/specifications of the park elements and selection of park amenities for replacement and/or enhancement. • During construction, provide contractor submittals for all park amenities for replacement and/or enhancement to APR for APR staff to review and approve. • Will ensure that all park amenities are constructed to APR standards and require certified playground installers. Will obtain APR review and approval of the construction of all park amenities for replacement and/or enhancement. • Will review the final construction and include APR in the development of the punch list and providing final approval of the overall park construction project. All components of the project, drainage improvements, park amenities, bank stabilization, and WW relocation are being treated as one project and will be delivered at the same time. Austin Watershed Protection is in agreement to provide the following improvements below as partial mitigation for the permanent and temporary use of the parkland. Please note that both the value for the land and the costs for the park improvements were 1 of 3 based on current estimates. Costs for the planned park improvements may be different at the time of construction, and AWP should plan for any cost escalation, as necessary. Details and quantities of …
ATTACHMENT "A" - M.O.U. MITIGATION FEES CALCULATION WORKSHEET - SUMMARY Project: Waller Creek, Guadalupe St Flood Risk Reduction - Adams Hemphill Park MOU # 25-002 5789.075 Permanent Use - Lower Basin - 50% Permanent Use - Upper Basin - 80% Permanent Use - Upper Basin - 0% Temporary Use - Staging Sub-Total Credit for Park Amenities Improvements AW Dept WWL Relocation Bank Stabilization TOTAL = Calculated Fee $5,337,521 $1,037,944 $0 $60,954 $6,436,420 $1,636,226 $656,748 $1,162,536 $2,980,911 ATTACHMENT "A" - M.O.U. MITIGATION FEES CALCULATION WORKSHEET Permanent Use - Lower Basin Project: TCAD Land Value of Adjacent Properties ($): $555,000 Waller Creek, Guadalupe St Flood Risk Reduction - Adams Hemphill Park Lower Basin MOU # 5789.075 25-002 Avg. Lot Size (sq. ft.): 5,462 Based on average for nearby lots zoned SF Value per Square Foot. ($): $102 TCAD Land Value divided by Avg. Lot Size Requested Area (sq. ft.): 105,053 Submitted by Requesting Department Preliminary Mitigation Value ($): $10,675,043 Requested Area multiplied by the Value per Square Foot Disturbance Value (%): 50.00% Based on limitations on future development for that portion of parkland (see table below) Final Mitigation Value ($): $5,337,521 Preliminary Mitigation Value multiplied by the Disturbance Value DISTURBANCE VALUES Area can still be developed with minimal or no limitations (underground work/materials with no/few above ground appurtenances/fixtures) Area can still be developed with moderate limitations (underground work/materials with some small/medium appurtenances/fixtures) Development severely limited (underground work/materials with large or several small/medium appurtenances/fixtures) No future park development possible in the area - dedicated to installation (underground and/or surface appurtenances/fixtures) 35% 50% 75% 100% ATTACHMENT "A" - M.O.U. MITIGATION FEES CALCULATION WORKSHEET Permanent Use - Upper Basin Project: TCAD Land Value of Adjacent Properties ($): $555,000 Waller Creek, Guadalupe St Flood Risk Reduction - Adams Hemphill Park Upper Basin MOU # 5789.075 25-002 Avg. Lot Size (sq. ft.): 5,462 Based on average for nearby lots zoned SF Value per Square Foot. ($): $102 TCAD Land Value divided by Avg. Lot Size Requested Area (sq. ft.): 12,768 Submitted by Requesting Department (Disturbed Area Only) Preliminary Mitigation Value ($): $1,297,430 Requested Area multiplied by the Value per Square Foot Disturbance Value (%): 80.00% Based on limitations on future development for that portion of parkland (see table below) Final Mitigation Value ($): $1,037,944 Preliminary Mitigation Value multiplied by the Disturbance Value DISTURBANCE VALUES Area can still be developed with minimal or no limitations (underground work/materials with …
Therapeutic Recreation Services P a rk s a n d Re c re a t io n Bo a rd Me e t in g Au g u s t 25, 20 25 reallygreatsite.com Therapeutic Recreation Services provides recreation opportunities for individuals with disabilities throughout the City of Austin. • McBeth Recreation Center • Alamo Recreation Center • Dottie Jordan Recreation Center • Parque Zaragoza Recreation Center • Modifications and Support Year Round Adult Programs • Good Neighbor Adventure Club (GNAC) ⚬ 58 Unique Participants • Capital City Explorers ⚬ 25 Unique Participants • Healthy Aging ⚬ 17 unique participants • The Hangout ⚬ 13 unique participants • Adult Job Skills ⚬ 40 participants enrolled • Social Club ⚬ 16 Unique participants Special Olympics ⚬ Volleyball ⚬ Softball ⚬ Swim Team ⚬ Basketball ⚬ Power Lifting ⚬ Soccer ⚬ Tennis ⚬ Golf ⚬ Bocce Youth Programs • Therapeutic Camps ⚬ Youth, Teens, Young Adults ⚬ 30 participants enrolled weekly • Recreation Therapy Social Skill Groups ⚬ 16 unique individuals enrolled • Young Athletes ⚬ 6 unique participants • Inclusive Youth Enrichment ⚬ Lego Club ⚬ Sports Fun ⚬ Skills for Success Modifications & Support • Participant Assessment, Modification Planning and Parent review meeting • Youth Program Inclusion Support Staffing ⚬ After School, Camp Day and Summer Camp ⚬ 104 participants receiving support services • Inclusion Support Staff Trainings (256 hours) • ASL Interpreters
Austin Parks and Recreation Policies and Procedures Update for Concessions in City Parks System Parks and Recreation Board Meeting August 25, 2025 Presenters: Denisha Cox, Ed.D, MBA, MPH, CTCM, Contract Management Supervisor II Suzanne Piper, DBA, Chief Administrative Officer Commercial Visitor Services Policy for Concessions in City’s Parks System Purpose Establish Policies and Procedures intended to maintain the aesthetic and environmental quality of the Parks System, provide positive recreational experiences to park visitors, and ensure a financial return to the City from park concessions. Authority In accordance with City Code Title 8, the Austin Parks and Recreation Director has the authority and responsibility to execute policies and procedures for concessions in City of Austin parks in accordance with City policies and best practices. Supersedes Policy: • March 12, 1998, Adopted by Council Resolution 980312-25 Definitions Applicable Rules means the applicable provisions of City Code Title 8, the Park Use Rules, and these Policies and Procedures, as they may be amended from time to time. Concession means a business owned by a private citizen or a privately- owned business operating in the Parks System pursuant to an agreement between the City and the citizen or business or a permit issued by the Department. Examples include, but are not limited to, food and beverage stands, boat and watercraft recreation services, bicycle rentals, pushcarts, and souvenir stands. Legacy Concession means an existing Permanent Concession that: • Has been continuously owned and operated in the same park location by the same person or a Family Member for at least 30 years; • Has operated under the same or a similar name for the entirety of its existence; • Contributes to the City’s history and culture, as determined by the Department in its sole discretion; and • Has maintained the physical features of the Concession in good condition. Concessionaire means a private citizen or privately owned business operating a Concession. Parks System means all City of Austin parks, parkland, park amenities, facilities, buildings or bodies of water. Department means Austin Parks and Recreation. Director means the Director of the Department or designee. Permanent Concession means a Concession operating pursuant to an agreement between the City and the Concessionaire with a term of more than six months. Family Member means a biological or adoptive parent, biological or adoptive grandparent, spouse (husband, wife, domestic partner), child (biological, adopted, stepchild, foster, legal ward), sibling (biological, adopted, stepsibling), and …
AUSTIN PARKS AND RECREATION DIRECTOR’S UPDATE August, 2025 Operations and Maintenance Major League Soccer All-Star Weekend APR’s Turf and Athletics Maintenance Teams helped to bring the MLS All-Star Weekend to Austin • Turf prepped the lawns and assisted with set-up at Auditorium Shores for concerts, vendors, even a pirate ship! • After assisting with take down, the team watered, aerated and fertilized the lawn to help it recover. • Athletics prepped the fields at Rosewood for a smaller event for kids and families. • The team performed extra string trimming, mowing, weed removal and fence cleanup to provide a fun and safe experience. Image: Steve Carrillo/MLS Operations and Maintenance Recent Improvements Parks and Recreation Headquarters • Collaboration with Public Works and Transportation to repave the road and parking lot at Main Office Zilker Metro Park • APR’s Trails team improved portions of the road leading to the Girl Scout Cabin at Zilker Metro Park. Operations and Maintenance Recent Repairs Brazos Retaining Wall Reconstruction • Reconstructing damaged wall at Cesar Chavez and Brazos, near the Ann and Roy Butler Trail. • Collaboration with the City Engineer’s Office Operations and Maintenance Special Thanks to.. Assistant Director, Liana Kallivoka and Division Manager, Charles Vaclavik for the management support, our department colleagues in Park Safety, Planning, and Development, the City Engineers Office, Watershed Protection, Transportation and Public Works, and of course our Maintenance Crew! Recreation Services National Softball Association of the Deaf (NSAD) 50th Annual Deaf Softball Tournament was recently held at the Krieg Complex. With support from APR staff, NSAD successfully welcomed over 450 players and fans from across the country. Their 3-day event was a memorable experience for all participants. Parque Zaragoza Placemaking Ribbon Cutting The Parque Zaragoza traffic garden and placemaking project is complete. The new bicycle traffic garden provides a safe space for children and program participants to practice biking and learn road safety. Come celebrate with us at the ribbon-cutting on Thursday, August 21 from 4 to 5 pm! Givens Park Summer Activations While Givens Recreation Center is closed for renovations, the Youth & Teen Outreach team provided programming in the park to include a community kickball tournament! More than 80 participants showed up for this free, family-friendly event with food, music, and even a half-time dance party! Community Recreation Conley -Guerrero Senior Activity Center On July 26th, we hosted our Community Engagement Open House. Our center welcomed over …
DRAFT FOR REVIEW — 08.25.25 Improving Public Access to City of Austin Baseball, Softball, and Soccer Fields WHEREAS, the City of Austin Parks and Recreation Department (PARD) manages numerous baseball, softball, and soccer fields through contracts with 25 organizations across 28 active agreements; WHEREAS, these contracts were developed over many years to address specific localized needs and maintenance challenges, but have inadvertently created barriers to public access to public recreational baseball, softball, and soccer facilities; WHEREAS, community members have expressed concern with inconsistent and unclear processes for accessing city-owned baseball, softball, and soccer fields, including difficulty determining which fields are available for public use, when these fields are available, who to contact to reserve or otherwise access these fields, and what constitutes guaranteed public access; WHEREAS, the Office of the City Auditor’s Special Report on Ball and Soccer Field Contracts [1] found that contract language specifying public access requirements is often vague, with little guidance on how public access should be managed or what it means in practice; WHEREAS, there is currently no centralized system for the public to easily determine field availability, contact information, or reservation procedures across the various contracted facilities; WHEREAS, maintaining quality baseball, softball, and soccer fields requires significant time, labor, and financial resources, necessitating partnerships with organizations willing to provide such maintenance; WHEREAS, the City’s commitment to equitable access to public recreational facilities requires balancing the guarantees embedded in these maintenance partnerships with a commitment to ongoing public access; WHEREAS, improving public access to these facilities aligns with the City’s broader efforts to make public services more accessible and user-friendly; and WHEREAS, PARD staff have acknowledged these recreational field access challenges and are actively working to address them; THEREFORE, the City of Austin Parks and Recreation Board (PARB) recommends: 1. A Centralized Information Source. The City of Austin and PARD should centralize and publicize information about public access to all baseball, softball, and soccer fields, including contracted fields. Access to this information should be shared in an easily discoverable online format as well as adjacent to the relevant public fields and in any other environments that are deemed appropriate, and should include at least: a. Contact information for field reservations; b. Available time slots for public use; c. Clear procedures for accessing fields; and d. Standardized definitions of “public access.” 2. A Robust Online Scheduling Platform. The City of Austin and PARD should undertake the …
PARKS AND RECREATION BOARD RECOMMENDATION 20250825-3 Date: August 25, 2025 Subject: Permanent and Temporary Use of Adams Hemphill Neighborhood Park Motioned By: Pedro Villalobos Seconded By: Kathryn Flowers Recommendation The Parks and Recreation Board Recommends to City Council to approve a permanent change of use of 138,136 sq. ft. and a temporary change of use of 11,997 sq. ft. of parkland for a period not to exceed 120 calendar days in parkland located in Adams Hemphill Neighborhood Park. Total mitigation is $2,980,911. Vote: The motion to approve a recommendation to City Council to approve a permanent change of use of 138,136 sq. ft. and a temporary change of use of 11,997 sq. ft. of parkland for a period not to exceed 120 calendar days in parkland located in Adams Hemphill Neighborhood Park, Total mitigation is $2,980,911 was approved on Board Member Villalobos’ motion, Vice Chair Flowers second on an 8-1 vote. Those voting aye were: Chair Bazan, Vice Chair Flowers, Board Members Becker, Franklin, Kearns-Osterweil, Merritt, Taylor and Villalobos. Those voting nay were: Board Member Eubanks. Board Members Abou-Emara and Orme absent. For: Stephanie Bazan, Kathryn Flowers, Lane Becker, Jennifer Franklin, Diane Kearns- Osterweil, Nicole Merritt, Kim Taylor and Pedro Villalobos. Against: Ted Eubanks. Abstain: None. Absent: Luai Abou-Emara, Shelby Orme. Attest: Tim Dombeck, Board and Council Liaison, Austin Parks and Recreation.
PARKS AND RECREATION BOARD MEETING MINUTES AUGUST 25, 2025 PARKS AND RECREATION BOARD REGULAR MEETING MINUTES AUGUST 25, 2025 The PARKS AND RECREATION BOARD convened in a REGULAR meeting on August 25, 2025 at 301 W. 2nd Street in Austin, Texas Chair Bazan called the PARKS AND RECREATION BOARD Meeting to order at 6:01 p.m. Board Members in Attendance: Stephanie Bazan, Lane Becker, Ted Eubanks, Kathryn Flowers, Pedro Villalobos (arrived at 6:08 p.m.). Board Members in Attendance Remotely: Jennifer Franklin, Diane Kearns-Osterweil (arrived at 6:18 p.m.), Nicole Merritt, Kim Taylor. Board Members Absent: Luai Abou-Emara, Shelby Orme. PUBLIC COMMUNICATION: GENERAL Carol Baxter and Joe Derrick - Austin Rowing Club Mary Fero – Beverly Sheffield NW District Park drainage pond Sarah Coles - Texas Children and Nature Network Phillip Thomas - Expressing thanks to the Parks Board Members Chris Flores - Movies at Deep Eddy Pool APPROVAL OF MINUTES 1. Approve the minutes of the Parks and Recreation Board regular meeting of July 28, 2025. The motion to approve the minutes of the Parks and Recreation Board regular meeting of July 28, 2025 was approved on Chair Bazan’s motion, Vice Chair Flowers’ second on a 9-0 vote. Board Members Abou-Emara and Orme absent. DISCUSSION AND ACTION ITEMS 2. Presentation, discussion and approve letters of support for the PARD Therapeutic Recreation Services team providing safe, accessible, fun and supportive recreation environments for all persons no matter their abilities, including both adaptive and inclusive programs. Malorie Solus, Recreation Program Supervisor and Emmanuel Turner, Recreation Program Coordinator, Austin Parks and Recreation gave a presentation and answered questions on the number of unduplicated youth that get to participate, programming changes in 2026, areas for growth and expansion, budget, data on participant waitlists and programming past 5:00 PM, 1 PARKS AND RECREATION BOARD MEETING MINUTES AUGUST 25, 2025 The motion to approve letters of support for the PARD Therapeutic Recreation Services team providing safe, accessible, fun and supportive recreation environments for all persons no matter their abilities, including both adaptive and inclusive programs was approved on Vice Chair Flowers motion, Board Member Eubanks second on a 9-0 vote. Board Members Abou- Emara and Orme absent. 3. Presentation, discussion and approve a recommendation to City Council to approve a permanent change of use of 138,136 sq. ft. and a temporary change of use of 11,997 sq. ft. of parkland for a period not to exceed 120 calendar …
SPECIAL CALLED MEETING OF THE PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONS COMMITTEE AUGUST 22, 2025 – 12:00 PM CITY HALL, COUNCIL CHAMBERS 301 W. 2ND STREET AUSTIN, TEXAS 78701 Some members of the committee may be participating by videoconference. Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, call or email Tim Dombeck, (512) 974-6716, tim.dombeck@austintexas.gov. CURRENT COMMITTEE MEMBERS: Lane Becker (Mayor), Chair Pedro Villalobos (D-2) Nicole Merritt (D-3) Stephanie Bazan (D-5) Kim Taylor (D-8) CALL TO ORDER AGENDA PUBLIC COMMUNICATION: GENERAL The first ten speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES 1. Approve the minutes of the Parks and Recreation Board Contracts and Concessions Committee on November 15, 2024 and March 21, 2025. STAFF BRIEFINGS 2. Staff briefing on an upcoming a change to the Austin Parks and Recreation Concessions Policy to create Legacy Concessions. (Sponsors: Becker, Villalobos) (PARD Long Range Strategies: Operational Efficiency). Presenter(s): Denisha Cox, Contract Management Supervisor II, Austin Parks and Recreation. Page 1 of 2 3. Staff briefing on the monthly Austin Parks and Recreation contract report summarizing new and ongoing contract development. (Sponsors: Becker, Villalobos) (PARD Long Range Strategies: Relief from Urban Life, Park Access for All). Presenter(s): Denisha Cox, Contract Management Supervisor II, Austin Parks and Recreation. FUTURE AGENDA ITEMS ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Tim Dombeck at Parks and Recreation Department, at (512) 974-6716 tim.dombeck@austintexas.gov, for additional information; TTY users route through Relay Texas at 711. For more information on the Parks and Recreation Board, please contact Tim Dombeck at (512) 974-6716 tim.dombeck@austintexas.gov. Page 2 of 2
PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONS COMMITTEE MEETING MINUTES NOVEMBER 15, 2024 PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONS COMMITTEE REGULAR MEETING MINUTES FRIDAY, NOVEMBER 15, 2024 The PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONS COMMITTEE convened in a REGULAR meeting on FRIDAY, NOVEMBER 15, 2024, at 301 W. 2nd Street in Austin, TX. Acting Chair Villalobos called the PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONS COMMITTEE Meeting to order at 12:09 p.m. Board Members/Commissioners in Attendance: Holly Reed, Kim Taylor, Pedro Villalobos. Board Members/Commissioners in Attendance Remotely: Lane Becker. Board Members Absent: Nicole Merritt. PUBLIC COMMUNICATION: GENERAL Ricardo Chavana - Economic benefit of parks as a gathering place. APPROVAL OF MINUTES 1. Approve the minutes of the Parks and Recreation Board Contracts and Concessions Committee on September 20, 2024. The minutes from the regular meeting of September 20, 2024, were approved on Board Member Taylor’s motion, Board Member Villalobos’ second, on a 4-0 vote. Board Member Merritt absent. STAFF BRIEFINGS 2. Staff briefing on the monthly Parks and Recreation Department contract report summarizing new and ongoing contract development that requires City Council approval and/or committee and board recommendations. Denisha Cox, Contracts Management Supervisor II, Parks and Recreation Department gave a briefing and answered clarifying questions on watercraft concession at Barton Creek and whether is now under the purview of the Real Estate Office, which 1 PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONS COMMITTEE MEETING MINUTES NOVEMBER 15, 2024 concessions are being managed by PARD Partners and Phase 2 of The Trail Conservancy Parkland Operations and Maintenance Agreement. No action was taken on this item. DISCUSSION AND ACTION ITEMS 3. Presentation, discussion and refer to the Parks and Recreation Board a recommendation to approve the Parks and Recreation Board 2024 Annual Concession Report. Karen Charles, Contract Management Specialist III, Parks and Recreation Department gave a presentation and answered questions on unlicensed concessioners, The Expedition School concession agreement, conditional use permits for alcohol sales, revenue from Zilker Eagle Train and revenue sharing in new contracts. Board Members discussed tabling the approval of the 2024 Annual Concessions Report to the January 2025 meeting of the Parks and Recreation Board. No action was taken on this item. 4. Discussion and approval of setting the Parks and Recreation Board Contracts and Concessions Committee 2025 regular meeting schedule. The motion to approve setting the Parks and Recreation Board Contracts and Concessions Committee 2025 regular …
PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONS COMMITTEE MEETING MINUTES MARCH 21, 2025 PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONS COMMITTEE REGULAR MEETING MINUTES FRIDAY, MARCH 21, 2025 The PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONS COMMITTEE convened in a REGULAR meeting on FRIDAY, MARCH 21, 2025, at 301 W. 2nd Street in Austin, TX. Chair Becker called the PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONS COMMITTEE Meeting to order at 12:08 p.m. Board Members/Commissioners in Attendance: Lane Becker. Board Members/Commissioners in Attendance Remotely: Nicole Merritt, Holly Reed, Pedro Villalobos. Board Members Absent: Kim Taylor. PUBLIC COMMUNICATION: GENERAL Christ Flores - Homelessness issues and cooking concerns at Zilker Café APPROVAL OF MINUTES 1. Approve the minutes of the Parks and Recreation Board Contracts and Concessions Committee on January 17, 2025. Chair Becker noted an error on the agenda concerning the approval of minutes. The Contracts and Concession Committee did not meet on January 17, 2025. The Contracts and Concessions Committee's meeting minutes from November 15, 2024 and March 21, 2025 will be approved at the next meeting. STAFF BRIEFINGS 2. Staff briefing on an upcoming RFP solicitation for management and operation of the Zilker Café. Andrew Benford, Contract Management Specialist IV, Parks and Recreation Department gave a briefing and answered clarifying questions on grease traps security, 1 PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONS COMMITTEE MEETING MINUTES MARCH 21, 2025 alcohol sales, environmental precautions for salamanders, public input, the most recent concessionaire at this location and local preference. No action was taken on this item. 3. Staff briefing on the monthly Parks and Recreation Department contract report summarizing new and ongoing contract development and on the FY25 Annual Concession Activity Report summarizes year to date concessionaire activity per Austin City Code § 8-1-73 Annual Concession Report required data. Idella Wilson, Contract Management Specialist IV, and Pat Rossett, Business Process Consultant, Parks and Recreation Department gave a briefing and answered clarifying questions on considerations for 'historic' concessions, revenue concessions payment schedule and TTC management of concessionaires. No action was taken on this item. DISCUSSION AND ACTION ITEMS 4. Presentation, discussion and refer to the Parks and Recreation Board a recommendation to authorize the negotiation and execution of an interlocal agreement between the City of Austin and Austin Community College for restoration of the historic iron fencing surrounding family lots at Oakwood Cemetery. Jason Walker, Cemeteries Division Manager, Parks and Recreation Department …
Austin Parks and Recreation Policies and Procedures Update for Concessions in City Parks System Contracts and Concessions Meeting August 22, 2025 Presenters: Denisha Cox, Ed.D, MBA, MPH, CTCM, Contract Management Supervisor II Suzanne Piper, DBA, Chief Administrative Officer Commercial Visitor Services Policy for Concessions in City’s Parks System Purpose Establish Policies and Procedures intended to maintain the aesthetic and environmental quality of the Parks System, provide positive recreational experiences to park visitors, and ensure a financial return to the City from park concessions. Authority In accordance with City Code Title 8, the Austin Parks and Recreation Director has the authority and responsibility to execute policies and procedures for concessions in City of Austin parks in accordance with City policies and best practices. Supersedes Policy: • March 12, 1998, Adopted by Council Resolution 980312-25 Definitions Applicable Rules means the applicable provisions of City Code Title 8, the Park Use Rules, and these Policies and Procedures, as they may be amended from time to time. Concession means a business owned by a private citizen or a privately- owned business operating in the Parks System pursuant to an agreement between the City and the citizen or business or a permit issued by the Department. Examples include, but are not limited to, food and beverage stands, boat and watercraft recreation services, bicycle rentals, pushcarts, and souvenir stands. Legacy Concession means an existing Permanent Concession that: • Has been continuously owned and operated in the same park location by the same person or a Family Member for at least 30 years; • Has operated under the same or a similar name for the entirety of its existence; • Contributes to the City’s history and culture, as determined by the Department in its sole discretion; and • Has maintained the physical features of the Concession in good condition. Concessionaire means a private citizen or privately owned business operating a Concession. Parks System means all City of Austin parks, parkland, park amenities, facilities, buildings or bodies of water. Department means Austin Parks and Recreation. Director means the Director of the Department or designee. Permanent Concession means a Concession operating pursuant to an agreement between the City and the Concessionaire with a term of more than six months. Family Member means a biological or adoptive parent, biological or adoptive grandparent, spouse (husband, wife, domestic partner), child (biological, adopted, stepchild, foster, legal ward), sibling (biological, adopted, stepsibling), and parent, …
Austin Parks and Recreation (APR) Contracts Under Development Concessions and Contracts Committee Aug-25 Contract/Project Interlocal Agreement with AISD/ Go Project Contract Type Interlocal Phase N NCP NA S / NS NS CCC N/A PARB Feb-25 Council Apr-25 Interlocal Agreement with AISD/S.A.F.E. (Swimming and Fitness Education) Swim Interlocal N NA NS Mar-25 Mar-25 Apr-25 Interlocal ACC Welding Program Partnership Interlocal N NA NS Mar-25 Mar-25 Jul-25 Notes The City and AISD entered into an agreement in 2005 relating to an educational program known as the GO PROJECT that is a community-based transition program for students with disabilities who are 18-22 years of age and that enables students to move beyond the high school setting and finish their education in a college or work environment. The City provides facilities for AISD's use in providing such classes to the identified students and is interested in continuing to do this. As the current agreement in almost 20 years old, the City wants to revisit and refresh the agreement to better meet all needs. A draft agreement has been sent to the Legal Department for review. On February 24, 2025, the Parks and Recreation Board approved by a vote of 7-0 a recommendation that Austin City Council authorize negotiation and execution of an interlocal agreement with AISD to collaborate on the GO Project, an educational program for high school aged students with disabilities. The item was approved by City Council on April 24, 2025. It has been sent to AISD for review and approval. Project SAFE is an aquatic safety education and swim training program provided to the Austin Independent School District by the City of Austin’s Aquatic Division. Each spring, students are invited to their nearby City of Austin- operated aquatic facility for a two-week long learn-to-swim session. Each day, participants will get an opportunity to engage in curriculums approved by the internationally recognized Starfish Aquatics Institute. It is the City's hope that participation in the program leads to greater water safety practices among the participants. At the conclusion of the program, registration information will be provided for students to continue their learning by participating in additional City of Austin Parks and Recreation programs. On March 21, 2025, the CCC was briefed on this item and recommended the item be approved by Park's Board. On March 24, 2025, the Park's Board recommended Council authorize the the negotiation and execution of the ILA on a …
ATTACHMENT A - EXPIRING CONTRACTS Contract Category Definition Concessions: Relationship with for-profit or non-profit where the contractual partner earns money by using parkland. The contractual partner pays a portion of the revenue to PARD. PARD periodically evaluates whether this “service” continues to be a business need priority. Formal solicitations are typical for these relationships. In some cases, Council provides specific direction*. Contractual Obligation/Services: PARD enters into an agreement either for services or to provide services. May be driven by PARD business need or it may be Council directed. PARD periodically evaluates whether this “service” continues to be a business need priority. When services are provided to PARD, PARD typically allocates a portion of the general fund or other resources to pay for the services. Interlocal Agreements: PARD enters into an agreement with another governmental entity either for services or to provide services. May be driven by PARD business need or it may be Council directed. While PARD periodically evaluates the need for the “service”, there may be other considerations for maintaining the agreements Partnership: Cooperation, collaboration, working together for public benefit with non-profit organizations. These agreements are not necessarily subject to bid processes. These partners should adhere to recently developed base terms associated with partnership levels (operations and maintenance). PLD: Parkland dedication requirement for developers. Contract Name Type of Contract Contract Description Contract Term Beginning Date Contract Term Ending Date Texas Tennis Consultants Contractual Obligations/Services Management and Operation of Caswell Tennis Center 5/15/2015 9/12/2025 Fairways Cantina Concession - Morris Williams Golf Course Concession Food and Beverage concession. Amendment One, executed 10/18/24, changed the revenue payments to ten percent (10%) of all Gross Revenues and added two additional extension options, for a total of three options: Option is 1-9/30/25 to 9/29/30; Option 2 is 9/30/30 to 9/29/35; and Option 3 is 9/30/35 to 9/29/40. 9/30/2020 9/30/2025 Capital Area Council of Governments (CACOG) Interlocal Interlocal Agreement between the COA and CACOG for delivery of congregate meals to various PARD facilities. Renews automatically each year. 4/1/2011 9/30/2025 Round Rock ISD Swimming Pool Interlocal Cooperation Agreement Interlocal Parties jointly construct, maintain, use and operate a swimming pool located on Round Rock ISD property located at Round Rock ISD Canyon Vista Middle School. 12-month extensions available annually until 9/30/2031, when the pool returns to RRISD. 6/1/2010 9/30/2025 Rowing Dock Rippner Tennis Lone Star Tennis Company Concession Paddling watercraft rental concession on Lady Bird Lake 5/1/2002 …
REGULAR MEETING OF THE PARKS AND RECREATION BOARD JULY 28, 2025 – 6:00 PM CITY HALL CHAMBERS, ROOM 1001 301 W. 2ND STREET AUSTIN, TEXAS 78701 Some members of the Parks and Recreation Board may be participating by videoconference. Public comment will be allowed in-person or remotely via telephone. For remote participation, registration must be completed no later than noon the day before the meeting. To register to speak, click here: https://forms.office.com/g/0HXkfwNbVA or call or email Tim Dombeck, (512) 974-6716, Tim.Dombeck@austintexas.gov. Speakers may only register to speak on an item once either in-person or remotely and may be allowed up to three (3) minutes to provide their comments. CURRENT BOARD MEMBERS: Stephanie Bazan (D-5), Chair Kathryn Flowers (D-4), Vice Chair Shelby Orme (D-1) Pedro Villalobos (D-2) Nicole Merritt (D-3) Luai Abou-Emara (D-6) Diane Kearns-Osterweil (D-7) Kim Taylor (D-8) Jennifer Franklin (D-9) Ted Eubanks (D-10) Lane Becker (Mayor) AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL The first 10 speakers signed up prior to the meeting being called to order will each be allowed a three- minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES 1. Approve the minutes of the Parks and Recreation Board regular meeting of June 23, 2025. DISCUSSION AND ACTION ITEMS 2. 3. Presentation, discussion and approve letters of support for PARD Golf staff in recognition of successful driving range and resurfacing projects at multiple golf courses. (Sponsors: Bazan, Flowers) (PARD Long Range Strategies: Park Access for All, Urban Public Spaces). Presenter(s): Steve Hammond, Golf Division Manager, Parks and Recreation. Presentation, discussion and approve a recommendation to Austin City to approve a permanent change of use of 31,694 sq. ft. of parkland located at Balcones District Park to allow for the construction of the Walnut Interceptor Odor and Corrosion Improvements project. Total mitigation is $742,361. (Sponsors: Bazan, Flowers) (PARD Long Range Strategies: Operational Efficiency). Presenter(s): Tony Lopez P.E., Project Manager, Capital Delivery Services. Page 1 of 2 4. 5. 6. Presentation, discussion and approval of a recommendation to Austin City Council to approve the temporary use of 20,800 sq. ft. of parkland located at Jamestown Neighborhood Park for temporary storage and staging area for a period not to exceed 570 calendar days. Total Mitigation is $58,233. (Sponsors: Bazan, Flowers) (PARD Long Range Strategies: Operational Efficiency). Presenter(s): Claudia Corsetti P.E., Project Manager, Capital Delivery Services. Approve the Parks and Recreation board Annual …
PARKS AND RECREATION BOARD MEETING MINUTES JUNE 23, 2025 PARKS AND RECREATION BOARD REGULAR MEETING MINUTES JUNE 23, 2025 The PARKS AND RECREATION BOARD convened in a REGULAR meeting on June 23, 2025 at 301 W. 2nd Street in Austin, Texas Vice Chair Flowers called the PARKS AND RECREATION BOARD Meeting to order at 6:05 p.m. Board Members in Attendance: Ted Eubanks, Kathryn Flowers, Jennifer Franklin, Pedro Villalobos. Board Members in Attendance Remotely: Diane Kearns-Osterweil, Shelby Orme, Kim Taylor. Board Members Absent: Luai Abou-Emara, Stephanie Bazan, Lane Becker, Nicole Merritt. PUBLIC COMMUNICATION: GENERAL Carol Baxter featuring Isabelle and Ameilia - Austin Rowing Club Phillip Thomas - Free Zilker Coalition Gail Rothe - Alternative Funding for Parks APPROVAL OF MINUTES 1. Approve the minutes of the Parks and Recreation Board regular meeting of May 19, 2025. The motion to approve the minutes of the Parks and Recreation Board regular meeting of May 19, 2025 was approved on Board Member Villalobos’ motion, Board Member Franklin’s second on a 7-0 vote. Board Members Abou-Emara, Bazan, Becker and Merritt absent. DISCUSSION AND ACTION ITEMS 2. Presentation, discussion and approve letters of support for the PARD Senior Programming Team. Kelly Maltsberger, Recreation Program Manager, Parks and Recreation Department gave a presentation and answered questions on South Austin Senior Center Dance Programming, funding forecast, increased demand among Austin's 65+ community, and federal grants. The motion to approve letters of support for the PARD Senior Programming Team was approved on Board Member Eubanks motion, Board Member Franklin’s second on a 6-0 vote. Board Member Villalobos off the dais. Board Members Abou-Emara, Bazan, Becker and Merritt absent. 1 PARKS AND RECREATION BOARD MEETING MINUTES JUNE 23, 2025 3. Presentation, discussion and approve a recommendation to Austin City Council to authorize the negotiation and execution of a contract with Legacy Hospitality and Entertainment Group LLC for the operation and management of the Zilker Café to maintain the food and beverage concession at Zilker Park. Denisha Cox, Contract Management Supervisor II, Parks and Recreation Department; and Adriana Ybarra, Procurement Supervisor and Paul Trimble, Procurement Specialist IV, Financial Services Department gave a presentation and answered questions on the timeline for this concession, interest in this solicitation, whether any facilities near the Zilker Café sell alcohol, whether lifeguards opposed the sale of alcohol at the Zilker Café, how the City knows that the lack of alcohol sales decreased interest in this concession, …
AUSTIN WATER GREATER WALNUT CENTRALIZED ODOR CONTROL FACILITY PROJECT Chapter 26 Application for AW Infrastructure within Parkland at Balcones District Park Parks Board Meeting City Hall Chambers7/28/2025 @ 6:00 PM 1 TOPICS COVERED • Overall Project Summary • Project Objective/Benefits • Site Evaluation • Parkland Impacts 2 GREATER WALNUT INTERCEPTOR AREA 3 BACKGROUND • Odor issues along Walnut Creek interceptor, including cluster of complaints in Balcones Park area • Odor control: fans to withdraw air from sewer and treatment process to control odor in exhaust air • To reduce impact, primary treatment will be low-profile biotrickling filters, which requires smallest footprint • Balcones District Park is a strategic location. Confluence of smaller collectors, beginning of large interceptor • Several locations considered for odor control facilities 4 FAN TESTING RESULTS 5 RECOMMENDED APPROACH FOR CENTRALIZED ODOR CONTROL: TWO FACILITIES 6 RECOMMENDED APPROACH FOR CENTRALIZED ODOR CONTROL: BIOTRICKLING FILTERS Typical Schematic Low Profile Biotrickling Filter 7 PROPOSED SITE LOCATION 8 BALCONES DISTRICT PARK LOCATION • Best location for odor control facility – maximizes zone of influence • Facility and Walnut Creek interceptor on same side of the creek • Outside Critical Water Quality Zone and Edwards Aquifer recharge zone • Adjacent to Mopac Expressway and commercial area • Adequate separation from structures north and south of facility • Away from hike/bike trail, screened by trees 9 OTHER SITE LOCATIONS CONSIDERED Location A • Privately owned • In Critical Water Quality Zone • Opposite side of Walnut Creek, would require above ground air duct Location B • • • Next to hike/bike trail • Greater park impact/disruption Location D • North Austin Medical Center In Balcones Park property In Critical Water Quality Zone parcel • Near interceptor but a significant distance from cluster of complaints Site has been developed by medical center • 10 SITE PHOTOS 11 ENTRANCE TO SITE – VIEW FROM MOPAC 12 PROPOSED SITE – VIEW FROM PARKING LOT 13 AIRDUCT ROUTE – WEST STARTING FROM TRAIL 14 MINIMIZING IMPACTS TO PARK • Site borders MOPAC and commercial area and is a low usage area of the park • Smallest possible site area for facility • Low profile biotrickling filters and separation from trail reduces visual impact • Outside Edwards Aquifer Recharge Zone and Critical Water Quality Zone • Not within presumed endangered species habitat. • Temporary trail reroutes provided for construction of air duct and WW line and driveway …
ATTACHMENT "A" - M.O.U. MITIGATION FEES CALCULATION WORKSHEET - SUMMARY Permanent Use - Residential Calculated Fee $742,361 TOTAL = $742,361 Project: Walnut Interceptor Odor and Corrosion Improvements Balcones District Park MOU # 25-00? 6943.051 ATTACHMENT "A" - M.O.U. MITIGATION FEES CALCULATION WORKSHEET Permanent Use Agreement - Residential TCAD Land Value of Adjacent Properties ($): $216,000 Project: Walnut Interceptor Odor and Corrosion Improvements Balcones District Park MOU # 25-00? Avg. Lot Size (sq. ft.): 9,222 Based on average for nearby lots zoned SF-3 Value per Square Foot. ($): $23 TCAD Land Value divided by Avg. Lot Size Requested Area (sq. ft.): 31,694 Submitted by Requesting Department/Entity Preliminary Mitigation Value ($): $742,361 Requested Area multiplied by the Value per Square Foot Disturbance Value (%): 100.00% Based on limitations on future development for that portion of parkland (see table below) Final Mitigation Value ($): $742,361 Preliminary Mitigation Value multiplied by the Disturbance Value DISTURBANCE VALUES Area can still be developed with minimal or no limitations (underground work/materials with no/few above ground appurtenances/fixtures) Area can still be developed with moderate limitations (underground work/materials with some small/medium appurtenances/fixtures) Development severely limited (underground work/materials with large or several small/medium appurtenances/fixtures) No future park development possible in the area - dedicated to installation (underground and/or surface appurtenances/fixtures) 35% 50% 75% 100% Prop ID Avg Sq Ft Land Value 504114 504115 504116 504117 504118 6,754 8,522 8,800 9,579 12,454 9,222 $216,000 3203 CANTER LN $216,000 3201 CANTER LN $216,000 3101 STONY DR $216,000 3107 CANTER LN $216,000 3105 CANTER LN $216,000 Totals Certified 2024 TCAD data
M E M O R A N D U M O F U N D E R S T A N D I N G TO: FROM: Shay Ralls Roalson, P. E. M.O.U. # PARD 25-00x Director, Austin Water Jesús Aguirre, MBA, CPRE Director, Austin Parks and Recreation SUBJECT: Walnut Interceptor Odor and Corrosion Improvements FDU: 4570 2307 4947; Project I.D.: 6943.051 DATE: 7-18-2025 Austin Water is allowed to use the parkland located at Balcones District Park as part of the work site for the above referenced project, as indicated in Attachment “B” (Location Map). The parkland requested is for permanent use. The requested area is: Permanent Use: 31,694 sq. ft. Total Parkland Mitigation Amount: $742,361 Austin Water is in agreement to provide the following mitigation ($742,361) in return for the permanent use of the parkland after City Council has approved this request. The estimated project start date is December 2025. The estimated date of final completion (restoration complete and accepted by Environmental Inspector and APR; parkland open for public use) is December 2026. It is the responsibility of the Capital Delivery Services Project Manager and/or the Austin Water Engineer to notify PARD of the Notice to Proceed and when construction starts. Extension/modification of parkland use must receive prior written approval from APR. Additional fees may be required at the daily rate listed above. Funds in the amount of $742,361 to be transferred to FDU 4570 2307 4947 within 30 Calendar Days after execution of this Memorandum of Understanding. Austin Water Point of Contact: Van Van Winkle Capital Delivery Services Point of Contact: Tony Lopez Phone Number: 512-972-0160 Phone Number: 512-974-6581 Austin Parks and Recreation Point of Contact: Gregory Montes Phone Number: 512-974-9458 1 of 2 Parks & Recreation Board: xx-xx-2025 Council Approval: xx-xx-2025 ____________________________________________________________ Jesús Aguirre, MBA, CPRE Director, Austin Parks and Recreation Date CONCURRENCE ____________________________________________________________ Shay Ralls Roalson, P.E. Director, Austin Water Date Attachments: A (Mitigation Calculation Worksheet) B (Location Map) 2 of 2
Little Walnut Creek – Jamestown Tributary Erosion and Drainage CIP No. 5848.026 Chapter 26 Application for Watershed Protection Staging and Storage within Parkland at Jamestown Neighborhood Park Parks and Recreation Board Meeting City Hall Chambers July 28, 2025 “Effectively and Efficiently Deliver Quality Projects with the Concept of Speed” 1 1 Agenda ▪ Project Summary ▪ Background ▪ Staging & Storage Evaluation ▪ Parkland Impacts ▪ Project Timeline ▪ QA “Effectively and Efficiently Deliver Quality Projects with the Concept of Speed” 2 Project Summary ▪ Approximately 2,600 linear feet of creek stabilization and restoration, protecting 30 single-family properties and 3 large multi-family properties from erosion ▪ Over 1,900 linear feet of stormdrain and curb inlet improvements, to reduce flood risk to 11 single-family properties ▪ Approximately 1,450 linear feet of waterline ▪ Replacement of undersized 6-ft by 6-ft box improvements culverts at Fairfield Drive creek crossing with a 46-ft span bridge to reduce flood risk to drivers ▪ Approximately 900 linear feet of wastewater improvements ▪ Approximately 7,000 square yards pavement repairs “Effectively and Efficiently Deliver Quality Projects with the Concept of Speed” 3 Background ▪ Jamestown Tributary has over 19 active erosion sites due to eroding banks ▪ Erosion continues to threaten resources for both public and private infrastructure such as: ▪ Multifamily Buildings & Parking lots ▪ Yards, Fences ▪ Culverts, Sidewalks ▪ Utility poles, Pipes ▪ Known local flooding problems, including buildings and roadways ▪ Structures in the floodplain ▪ Roadways that cross creek flood frequently “Effectively and Efficiently Deliver Quality Projects with the Concept of Speed” 4 Staging & Storage Evaluation Option 1 (Yellow Star) Option 2 (Red Star) ▪ ▪ Large Isolated Area Only City-owned land ▪ ▪ Heavy Use Residential Area Federal/HUD Restrictions Option 1 Option 2 “Effectively and Efficiently Deliver Quality Projects with the Concept of Speed” 5 8323 Jamestown Drive, Aerial View 8323 Jamestown Drive, Streetview “Effectively and Efficiently Deliver Quality Projects with the Concept of Speed” 6 8323 Jamestown Drive, Staging and Storage Area 20,800 square feet 8323 Jamestown Drive, Streetview “Effectively and Efficiently Deliver Quality Projects with the Concept of Speed” 7 “Effectively and Efficiently Deliver Quality Projects with the Concept of Speed” 8 Minimizing Impacts to Parkland • Protective fencing will be used to prevent damage to nearby trees and natural areas • Contractor will follow a robust engineered design to prevent sediment and erosion • All disturbed parkland …
ATTACHMENT "A" - M.O.U. MITIGATION FEES CALCULATION WORKSHEET - SUMMARY Calculated Fee Project: Jamestown Tributary Erosion and Drainage Improvements MOU # 25-00? Temporary Use - Residential Staging Area $58,233 TOTAL = $58,233 ATTACHMENT "A" - M.O.U. MITIGATION FEES CALCULATION WORKSHEET Jamestown Tributary Erosion and Drainage Improvements Project: Temporary Use - Staging TCAD Land Value of Adjacent Properties ($): $125,000 MOU # 25-00? Average Lot Size (sq. ft.): 10,604 Based on City-wide average for lots zoned SF-3 Value per Square Ft. ($): $12 Average Requested Area (sq. ft.): 20,800 Submitted by Requesting Department/Entity Preliminary Annual Value of Requested Area ($) $245,190 Area requested multiplied by Value per Square Ft. Adjusted Annual Value of Requested Area ($) $36,779 (15% Rate of Return) Monthly Value of Requested Area ($) $3,065 Adjusted Annual Value divided by 12 Daily Temporary Use Rate ($): $102 Monthly Value divided by 30 (Average number of days in a month) Days Requested: 570 Submitted br Requesting Department/Entity Temporary Use Rate ($): $58,233 Daily Temporary Use Fee multiplied by Days Requested Prop ID Avg Sq Ft Land Value 241705 241706 241707 241708 6,853 7,950 11,854 15,759 10,604 $125,000 $125,000 $125,000 $125,000 $125,000 Totals 2021 TCAD Info
City of Austin 301 W. Second Street Austin, TX Recommendation for Action File #: 21-2443, Agenda Item #: 56. 7/29/2021(cid:4) Posting Language Authorize the negotiation and execution of all documents and instruments necessary or desirable for the acquisition of approximately 2.874 acres more or less, in fee simple, being Lot 4, RESEARCH PLAZA III, a subdivision in Travis County, Texas, generally located at 8323 Jamestown Drive, Austin, Texas from EMEK Investments, LLC, for a total amount not to exceed $3,285,000 including closing costs. Lead Department Office of Real Estate Services. Fiscal Note Funding in the amount of $3,285,000 is available in the Fiscal Year 2020-2021 Capital Budget of the Parks and Recreation Department. For More Information: Megan Herron, Office of Real Estate Services, 512-974-5649; Michael Gates, Office of Real Estate Services, 512-974-5639; Randy Scott, Parks and Recreation Department, 512-974-9484. Additional Backup Information: This acquisition from EMEK Investments, LLC is for park and recreation purposes. The Parks and Recreation Department is funding this proposed neighborhood park through parkland dedication fees and the 2018 bond, proposition C. Watershed Protection Department will contribute a modest amount as mitigation for a 0.4 acre temporary staging and storage area. The parcel is 2.874 acres located at 8323 Jamestown Drive, outside of the 100-year floodplain. The headwaters of a tributary of Little Walnut Creek flow under the property through a culvert and the tributary formally begins at an outfall on the eastern edge of the parcel. This acquisition is in a park deficient area and will provide a walkable park to over 3,000 residents. Acquiring parkland in park deficient areas is supported by the council approved Parks and Recreation Long Range Plan. PARD has coordinated with the Watershed and Protection Department to utilize a 0.4 acre temporary staging and storage area within this parcel for a nearby creek bank stabilization project. This temporary use will be terminated upon completion of the stabilization project. An independent, third-party appraisal was procured to establish the fair-market valuation of the proposed acquisition. The appraisal supports the purchase price of $3,272,493.00. The amount of the purchase price plus closing costs is not to exceed $3,285,000. Strategic Outcome(s): Health and Environment. City of Austin Page 1 of 1 Printed on 7/16/2021 powered by Legistar™ (cid:5) (cid:6)
M E M O R A N D U M O F U N D E R S T A N D I N G TO: FROM: Jorge L. Morales, P.E., CFM Director, Austin Watershed Protection M.O.U. # PARD 25-00? Jesús Aguirre, MBA, CPRE Director, Austin Parks and Recreation SUBJECT: Little Walnut Creek – Jamestown Tributary Erosion and Drainage Improvements FDU #; 4850 6307 8036; Project I.D.: 5848.026 DATE: 7-18-2025 Austin Watershed Protection is allowed to use the parkland located at Jamestown Neighborhood Park, 8323 Jamestown Drive, as part of the work site for the above referenced project, as indicated in Attachment “B” (Location Map). The parkland is to be used for Temporary Use (staging area). The requested area is: Temporary Use: 20,800 sq. ft. = $58,233 Mitigation Paid by WPD = $55,790 Total Mitigation Amount Due = $2,443 Watershed Protection has already paid $55,790 for the use of the parkland for 570 calendar days. The mitigation amount was allocated towards the purchase of the subject property for parkland as reflected in RCA Item #56 (Attachment C), on the 7/29/2021 City Council agenda. The remaining balance of $2,443 is to be paid by Watershed Protection to Parks and Recreation Department. Additional requests for temporary use will be assessed at the rate of $163 per day. The estimated Project Start Date is September 4, 2025 The estimated duration of the parkland use is 570 Calendar Days. Estimated Date of Final Completion (Restoration complete and accepted by Environmental Inspector and APR; Parkland open for Public Use) is March 28, 2027. It is the responsibility of the Capital Delivery Services Project Manager and the Austin Watershed Protection Engineer to notify APR of the Notice to Proceed, when construction starts, and project completion. Extension/modification of parkland use must receive prior written approval from APR. Additional fees may be required at the daily rate listed above. Austin Watershed Protection agrees to provide the following mitigation for the use of the parkland: Funds Transfer in the amount of $2,443 to be paid within 30 Calendar Days after execution of this Memorandum of Understanding. 1 of 2 Austin Watershed Protection Point of Contact: Janna Renfro Phone Number: 512-974-3422 Capital Delivery Services Point of Contact: Claudia Corsetti Phone Number: 512-974-7205 Austin Parks and Recreation Point of Contact: Gregory Montes Phone Number: 512-974-9458 Parks & Recreation Board: xx-xx-2025 Council Approval: xx-xx-2025 ____________________________________________________________ Jesús Aguirre, MBA, CPRE Director, Austin Parks …
AUSTIN PARKS AND RECREATION— GOLF ATX DIRECTOR-JESÚS AGUIRRE ASST DIRECTOR-LUCAS MASSIE OPERATION MANAGER-STEVE HAMMOND JULY 28, 2025 1 GOLFATX OFFERINGS • Clay/Kizer/Balander • Grey Rock Golf Course (D2) (D8) • Morris Wiliams Golf • Butler Golf Pitch and Putt Course-(D1) (D9) • Lions Golf Course (D10) • The Golf Range (Round • Hancock Golf Course Rock) (D9) GOLFATX HISTORICAL REVENUE 2021: 11.28 Million 2022: 10.9 Million 2023:13.01 Million 2024: 12.93 Million 2025: Estimate 14+ Million GolfATX has not raised fees since October of 2022 3 GOLFATX ROUNDS FIGURES 2021: 312,575 2022: 301,790 2023: 323,924 2024: 341,205 2025: Estimate 355,000 Butler Contributes an additional 90,000/yr GOLFATX estimates an additional 65,000+ range visits/yr 4 GOLFATX MEMBERSHIP FIGURES 1441 Current Active Pass Holders 903-1yr or 6 Month Members 4% Junior, 32% 19-59y/o, 64% Senior 541 Player Development Members 30 Day Pass Holders 5 GOLFATX CREATING A 3RD SPACE FEB 2025-Completed Construction on the Clay/Kizer Driving Range Lighting • Retrofitted Previous Lighting Poles • Increases Accessibility by up to 3 hrs/day • Generated $58,853 in Revenue since Mar 1 • Opportunities for Live Music and Social Events • Total Price of Conversion was $149,000 6 GOLFATX INNOVATIVE OPERATIONS Hancock Golf Course, est 1899 Completely operated by an unstaffed pay station since 2020 • 2019 Rounds = 20210 • 2023 Rounds = 39,064 • 2024 Rounds = 45,228 • 2025 Rounds is estimated at 50,000 Hancock Golf Course celebrated 125 yrs in 2024 7 GOLFATX AGRONOMY ACCOMPLISHMENTS • Putting Greens are the backbone of any golf course—Resurfacing is required • Roy Kizer resurfaced in 2022 • Grey Rock resurfaced in 2023 • Jimmy Clay and Balander Resurface in 2024 • Morris Williams proposed in 2027 • Automated irrigation at all properties • Autonomous mowers are the next move 8 GOLFATX GOALS MOVING FORWARD • Continue to invest in our properties • Develop our future leaders • Evaluate innovative agronomy practices • Continue to emphasis pace of play • Reach an agreement on Lions • LEAD the market in affordability by a large margin 9
