01-1: Draft Minutes of September 29, 2025 — original pdf

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PARKS AND RECREATION BOARD MEETING MINUTES SEPTEMBER 29, 2025 PARKS AND RECREATION BOARD REGULAR MEETING MINUTES SEPTEMBER 29, 2025 The PARKS AND RECREATION BOARD convened in a REGULAR meeting on September 29, 2025 at 301 W. 2nd Street in Austin, Texas Chair Bazan called the PARKS AND RECREATION BOARD Meeting to order at 6:02 p.m. Board Members in Attendance: Luai Abou-Emara, Stephanie Bazan, Lane Becker, Ted Eubanks, Kathryn Flowers, Jennifer Franklin, Nicole Merritt (arrived at 6:06 p.m.), Pedro Villalobos (arrived at 6:06 p.m.). Board Members in Attendance Remotely: Diane Kearns-Osterweil (arrived at 7:19 p.m.), Shelby Orme. Board Members Absent: Kim Taylor. PUBLIC COMMUNICATION: GENERAL David Todd - Renaming Little Stacy Shelter House in honor of Jean Mather Mary Fero - NW Park Pond issues Carol Baxter - Austin Rowing Club Craig Nazor - Sierra Club and mowing at Northstar Greenbelt Linda Mendoza - East Austin Sports Teams (EAST) Robert Mendoza - East Austin Sports Team (EAST) Tony Castillo - East Austin Sports Team (EAST) Israel Lopez - Montopolis Little League Kayle Reese - Austin Parks Foundation APPROVAL OF MINUTES 1. Approve the minutes of the Parks and Recreation Board regular meeting of August 25, 2025. The motion to approve the minutes of the Parks and Recreation Board regular meeting of August 25, 2025 was approved on Board Member Villalobos’ motion, Vice Chair Flowers’ second on a 9-0 vote. Board Members Kearns-Osterweil and Taylor absent. DISCUSSION AND ACTION ITEMS 2. Presentation, discussion and approve letters of support for the Austin Parks and Recreation Parkland Acquisition team for their work toward ensuring that residents of Austin live within a 5 to 10-minute walk from a park and enjoy a robust network of trails that connects all parts of the city. Randy Scott, Parkland Use and Acquisition Manager and Principal Planners Paul Books, Robynne Heymans, and Scott Grantham, Parks and Recreation Department gave a presentation and answered questions on AISD joint school and parkland closures and the TPL ParkScore Index. 1 PARKS AND RECREATION BOARD MEETING MINUTES SEPTEMBER 29, 2025 The motion to approve letters of support for the Austin Parks and Recreation Parkland Acquisition team for their work toward ensuring that residents of Austin live within a 5 to 10- minute walk from a park and enjoy a robust network of trails that connects all parts of the city was approved on Vice Chair Flowers’ motion, Board Member Eubanks second on a 10-0 vote. Board Member Taylor absent. 3. Discussion and approve a recommendation to City Council regarding improving access to public ball fields. Board Members discussed the year-long working group process, the need for clarity on reserving public ball fields, allowing ball field reservations for adult leagues on specific days and having similar processes for private fields on which public money is spent as there are for public fields. The motion to approve a recommendation to City Council regarding improving access to public ball fields as posted in the backup for this meeting was approved on Board Member Becker’s motion, Board Member Villalobos’ second on a 9-0 vote. Board Members Kearns- Osterweil and Taylor absent. 4. Discussion and approve a recommendation to Austin City Council to approve revisions to Austin Parks and Recreation’s policies and procedures for concessions in City’s Parks Systems to include Legacy Concessions. Board Members discussed the schedule for City Council to consider this item, reducing the longevity requirement down to 25, 20 or 15 years, and whether M/WBE businesses could be considered within this policy. The motion to approve a recommendation to Austin City Council to approve revisions to Austin Parks and Recreation’s policies and procedures for concessions in City’s Parks Systems to include Legacy Concessions, and to consider how MBEs and WBEs may fit into possible revisions was approved with the following friendly amendments on Board Member Merritt’s motion, Vice Chair Flowers’ second on a 9-0 vote. Board Member Kearns-Osterweil abstaining. Board Member Taylor absent. The friendly amendment from Board Member Villalobos to add “systems to include Legacy Concessions, and to consider how MBEs and WBEs may fit into possible revisions”. This was accepted by Board Member Merritt, who made the motion and Vice Chair Flowers, who seconded the motion. 5. Presentation, discussion and approve a recommendation to City Council to approve the temporary use of 4,756 sq. ft. of parking lot on parkland located at 1108 W. Riverside Dr. for temporary storage and staging area for a period not to exceed 150 calendar days. Total Mitigation is $74,313. Oystein Moen, Engineer, Austin Water and Greg Montes, Project Manager, Austin Parks and Recreation gave a presentation and answered questions on whether the public will be able to continue to use the nearby sidewalk during construction, the boundary of this project, whether any wheelchair accessible parking spaces will be impacted by this project, signage to inform visitors of reduced parking and ADA Temporary Site Violation. The motion to approve the recommendation to City Council to approve the temporary use of 4,756 sq. ft. of parking lot on parkland located at 1108 W. Riverside Dr. for temporary storage and staging area for a period not to exceed 150 calendar days with the consideration that staff ensure replacement of ADA accessible parking spaces lost during the temporary use of the parking lot, as well as appropriate signage and notification to the public about alternative 2 PARKS AND RECREATION BOARD MEETING MINUTES SEPTEMBER 29, 2025 parking options, Total Mitigation is $74,313 was approved on Chair Bazan’s motion, Board Member Franklin’s second on a 10-0 vote. Board Member Taylor absent. 6. Presentation, discussion and approve a recommendation to City Council to approve Conditional Use Permits for the sale of alcohol at Jimmy Clay – Roy Kizer and Morris Williams golf courses. Reynaldo Hernandez, Project Manager, Austin Parks and Recreation gave a presentation and answered questions on change in land use, distance between the CUP area and the Dove Springs Recreation Center, whether golfers can bring their own alcohol onto the course, whether more properties need to be brought into compliance for selling alcohol through a CUP process, when the City ended its BYOB policy on golf courses, and why there is comparatively little opposition to this CUP process than there was to the CUP process for selling alcohol at the Zilker Café. The motion to approve a recommendation to City Council to approve Conditional Use Permits for the sale of alcohol at Jimmy Clay – Roy Kizer and Morris Williams golf courses was approved on Board Member Merritt’s motion, Board Member Franklin’s second on a 7-2 vote. Those voting aye were Chair Bazan, Vice Chair Flowers, Board Members Becker, Franklin, Kearns-Osterweil, Merritt and Villalobos. Those voting nay were Board Members Eubanks and Orme. Those abstaining were Board Member Abou-Emara. Board Member Taylor absent. STAFF BRIEFINGS 7. Staff briefing on Parks and Recreation Department community engagement events, planning updates, development updates, maintenance updates, program updates and administrative updates. Jesús Aguirre, Parks and Recreation Director gave a presentation and answered clarifying questions on the Montopolis Pool, the NW park pond, and whether water can be diverted from Shoal Creek into the NW park pond. No action was taken on this item. FUTURE AGENDA ITEMS Flowers - Shade structure installation Villalobos - Dittmar Recreation Center field mowing Becker - Ripner Tennis court rates Chair Bazan adjourned the meeting at 9:18 p.m. without objection. These minutes were approved at the DATE Parks and Recreation Board meeting on NAME motion, NAME second on a VOTE. 3